OVERVIEW
Post Number : 6MZADM1000RP
Grade : NO-A
Parent Sector : Sector For Administration and Management (ADM)
Duty Station: Maputo
Job Family: Administration
Type of contract : Fixed Term Field
Duration of contract : 2 years, renewable
Recruitment open to : Internal and external candidates
Application Deadline (Midnight Paris Time) : 22-SEP-2025
UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism
Only nationals from Mozambique are eligible to apply
OVERVIEW OF THE FUNCTIONS OF THE POST
The Associate National Administrative Officer is responsible for providing a range of operational services to the UNESCO Office in Maputo, in the areas of general administration, budget, financial, human resources, logistics, premises-related and security matters within the National Office.
He/She reports directly to the Head of Office with a functional reporting line to the Assistant Director-General for Administration and Management (ADG/ADM), or his/her representative in the Regional Office.. On matters of financial internal control he/she receives a delegated authority from the Chief Finance Officer as certifying officer.
He/She will receive policy guidance/ instructions from the Bureau of Financial Management, Human Resources Management, Division of Operations, Secuirty and Safety Section and Programme Sector Assistant Director-Generals on their respective areas of responsibilities.
Long Description
GENERAL ADMINISTRATION
Long Description
FINANCE & BUDGET
Assist the Head of Office or the designate in budget preparation (recurring C/5 documents and related work plans, extra budgetary programmes and related project documents) and provide all relevant information required.
Approve/ certify disbursements up to an authorized level.
Ensure that the National Office's financial resources and expenditures are fully and properly accounted for and that internal control systems are adequately implemented.
Participate in monitoring execution of Regular Budget and extra-budgetary resources and provide analysis, technical information, findings and recommendations to the Head of Office to facilitate their revision and timely reallocation of resources.
Prepare, analyse and evaluate information from financial records and provide data on budget execution to the Head of Office or Programme Specialist. Prepare recurring reports on programs, projects and office accounts; participates in the preparation of special reports.
Brief and provide guidance to staff within the office on the application of routine finance rules, regulations and procedures. Maintain contacts with staff in similar positions in other duty stations and ADM services to obtain guidance and intepretation related to non-recurring and complex matters.
In line with the Organization's policies and procedures, and with due regard to the requirements of the Office, analyze the Office's work modalities and operational practices in order to make recommendations for their adjustment, a need be.
Ensure that financial actions are taken in accordance with local financial and banking regulations and UNESCO policy, and with due regard for efficiency.
HUMAN RESOURCES
Assist in processing personnel actions (recruitment, extension, conversion of appointments, update of Job Descriptions).. Analyse and evaluate individual cases and make recommendations for action. Keep up to date the Office organizational chart and the lists of Office personnel and their dependents. Interpret and apply the organization's human resources rules, regulations and policies. Respond to routine queries of staff on their rights, duties, conditions of service and administrative steps and procedures, and refer them to the appropriate HR staff (including HR Business partner in the Regional Office, if applicable). Administer day to day HR issues within the Office and ensure appropriate and timely follow-up with the relevant Programme Sectors, PAX and with HRM sections. Oversee accurate and timely recording and update of data in the human resources management information systems and facilitate related training to support staff whenever required.LOGISTICS, ASSET MANAGEMENT AND SECURITY
Monitor the maintenance, upkeep and operation of the technical facilities and installations, keeping risks to a minimum: healthy and safe working environment; effective local area network, individual work stations, printers and photocopying machines, communication facilities; functioning cars; etc. Coordinate the-good maintenance of equipment, furniture and vehicles. Ensure that the assets of the organization are safeguarded at all times. Ensure that appropriate insurance coverage for premises, vehicles and equipment is in place and timely renewed. . Maintain contact with the Office's host country authorities on logistical matters as per Host Country Agreement. As applicable, assist the Head of Office or the designate in the negotiation of lease agreements. Assist in procurement planning for contract actions which are well-defined, for which precedent exists and which are limited to \"one-country\" market; ensure follow-up action to contract award and that the deliverables are in conformity with the specifications and terms of contracts. Act as focal point for safety and security of UNESCO personnel and assist the Head of Office in ensuring compliance with prevailing UN Common security policies, procedures and standards. Assist the Head of Office in follow up of UNDSS recommendations. Ensure compliance of staff with security travel requirements and monitor completion of mandatory security trainings.COMPETENCIES (Core / Managerial) Communication (C)Accountability (C)Innovation (C)Knowledge sharing and continuous improvement (C)Planning and organizing (C)Results focus (C)Teamwork (C)Professionalism (C)
- For detailed information, please consult the UNESCO Competency Framework.
REQUIRED QUALIFICATIONS
EDUCATION
Advanced University degree (Master's or equivalent) in the field of Finance, Business Administration, Accounting, or related discipline. A first-level university degree in combination with two additional years of qualifying experience in administration and finance may be accepted in lieu of the advanced degree.WORK EXPERIENCE
Minimum two years of relevant experience in management, finance and administration or related area. Experience in budgeting, contracting, and monitoring. Experience in identifying solutions and making recommendations within the framework of internal guidelines and procedures. Experience in ensuring compliance with rules & regulations and administrative processes and providing advice to others.SKILLS AND COMPETENCIES
Ability to supervise, coordinate and monitor work plans and to provide quality and timely support and services. Ability to provide guidance in the financial and administrative management of extra budgetary projects. Ability to work in a multicultural environment and to establish good working relationships with external and internal partners. Ability to lead, manage and motivate staff and teams. Good IT skills, knowledge of ERP and financial, human resources or administrative management tools. Capacity to analyse operations, identify risks and opportunities, propose mitigation measures and to establish adequate monitoring framework in line with office implementation capacity. Ability to collaborate with the Designated Official for Security and with the United Nations Department of Saferty and Security (UNDSS)Chief Security Advisor on all security-related issues; including participation in Business Operation Strategy (UN BOS).Long Description
LANGUAGES
Excellent knowledge (spoken and written) of English.DESIRABLE QUALIFICATIONS
WORK EXPERIENCE
Experience working in an international organization and/or the United Nations.SKILLS AND COMPETENCIES