FHI 360 is seeking qualified candidates to fill a position of Associate Director, Program Management for EpiC (Uganda) to provide management and leadership support to the Project Director, Technical Director(s), and Home Office backstop team.
Job Summary:
The Associate Director - Program Management, will lead program management support for project implementation. S/he will provide oversight and quality assurance for project start-up, field-level implementation and monitoring, reporting, budget management and tracking tasks in close collaboration with technical, finance and operations staff. S/he will ensure an efficient and successful subgrant management process and will ensure compliance with internal and external regulations, including adherence to budget, scope, and schedule requirements of the project.
Responsibilities
Provide support to program management including development of annual workplans, ensuring smooth program implementation, track performance against project timelines, budget, objectives, and deliverables.
Serve as a point of contact and interact independently with project colleagues using good judgment to monitor and address issues in a timely manner, and keeping senior project management apprised of activity progress.
Coordinate routine and adhoc internal project management meetings, and proactively follow up with various managers to ensure actions agreed upon are accomplished.
Provide support to the Project Director and HQ backstop to ensure that donor and HQ requests are appropriately responded to and deliverables duly submitted.
Constantly troubleshoot, identify and elevate project implementation and management emerging issues to Project Director, Technical Director(s), and Director for Finance and Administration, as appropriate.
Closely work with the Technical and Finance & Administration Directors and their teams to ensure an efficient and effective system for administration and management of sub-grants, including tracking sub-grant program deliverables.
Assist project teams in planning and implementing capacity strengthening activities with grantees, as appropriate, and monitoring and reporting progress.
Assist with the preparation of project deliverables (including reports, etc.) and documenting program activities.
Proactively build and maintain a collaborative internal working relationship between operations, finance and program teams to ensure that logistics support tasks (payments for allowances and sub-grants) are seamless and fast.
Maintain and update project tracking sheets for deliverables, sub-grants, budget analysis, and tracking dashboards and meeting notes, as well as maintaining relevant project files.
Applied Knowledge & Skills
Effective knowledge of design, implementation, and management of multisector/international development programs funded by US government or other donors.
Knowledge of donor planning and report systems.
Highly proficient with MS Project, and the Microsoft suite of programs (Word, Excel, PowerPoint, Outlook, Visio).
Excellent oral and written communication skills.
Demonstrated analytical and problem solving skills.
Ability to motivate, influence and work well with others
Problem Solving & Impact
Solid operational and tactical decision maker with the ability to handle unforeseen issues.
Decisions and actions have minimal to moderate implications with costs and short-term goals of management and the operations of an area within the department.
Problems encountered are often minimal to moderate; narrowly defined and require basic approaches to resolve them.
Qualifications and Experience
A masterโs degree in management or public health or its equivalent - Knowledge/Information Services, Communications, Education, Environment, Health, Behavioural, Life/Social Sciences, International Development, Human Development or Related Field.
Project Management (PM) Certification is of added advantage.
Minimum of 10 yearsโ experience with program management (including 3+ years of line management experience), cross-cultural communications, US Government rules and regulations.
Articulate and professional, able to communicate clearly and positively with clients and staff.
Must be able to read, write, and speak fluent English
Prior team lead experience and supervisory experience required
Proven ability in smoothly working with and navigating work environments with multi-dimensional teams
Typical Physical Demands:
- Typical office environment.
- Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
- Ability to sit and stand for extended periods of time.
- Ability to lift/move up to 5 lbs.
Technology to be Used:
Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.
Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicantsโ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicantโs tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.
FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.
FHI 360 will never ask you for your career site username or password, and we will never request money, goods or services during the application, recruitment or employment process. If you have questions or concerns about correspondence from us, please email CareerCenterSupport@fhi360.org.
FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others โ and yourself.Please click here to continue searching FHI 360's Career Portal.