Under the direct supervision of the MECR Project Officer (RE2CLID - P2) based in Beira and the overall supervision of the MECR Programme Manager (RE2CLID), the Administrative Assistant will provide comprehensive administrative, logistical, and coordination support to the MECR Unit, contributing to the effective implementation of the funded projects.
1.ย ย ย ย Provide administrative support to the ย smooth day-to-day programme operations.
2.ย ย ย ย Support travel and mission arrangements in order to facilitate timely field and coordination missions, by preparing travel authorizations, following up on bookings, coordinating logistics, and ensuring compliance with IOM travel procedures.
3.ย ย ย ย Support procurement and administrative requests for the ย timely processing of programme needs, by preparing purchase requests, tracking procurement status, and coordinating with Supply Chain, Finance, and Procurement units.
4.ย ย ย ย Support organization of meetings, trainings, ย workshops, ย and other capacity-building activities, by arranging venues, logistics, participant lists, materials, and supporting preparation of meeting minutes and attendance records.
5.ย ย ย ย Maintain administrative records and documentation in order to ย support compliance and audit readiness, by organizing contracts, correspondence, reports, and supporting documents in line with IOM filing standards.
6.ย ย ย ย Support administrative inputs to reporting and budgeting processes in order to facilitate donor compliance, by providing supporting documentation, expense tracking, and administrative data as required by programme and finance staff.
7.ย ย ย ย Perform such other duties as may be assigned by the supervisor in support of programme objectives.
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Education
High school diploma with four years of relevant experience; or,
Bachelorโs degree in business administration or related fields from an accredited institution with two years of relevant professional experience.Accredited Universities are those listed in the UNESCO World Higher Education Database.ย Experience
Minimum four years of relevant experience in administrative or programme support roles is required.
Experience supporting programme or project teams in an international or humanitarian organization is required.
Experience coordinating travel, procurement requests, and logistics is required.
Experience working with financial or administrative documentation is required.
Experience in donor-funded project environments is an advantage
ย SkillsStrong organizational and administrative skills, with attention to detail.
Ability to manage multiple tasks and prioritize workloads effectively.
Strong communication and interpersonal skills.
Ability to work effectively with colleagues from diverse cultural and professional backgrounds.
Proficiency in Microsoft Office applications (Word, Excel, Outlook) is required.
Knowledge of IOM administrative systems and procedures is an advantage.
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LanguagesIOMโs official languages are English, French and Spanish.Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.ย Required Competenciesย IOMโs competency framework can be found at this link. Competencies will be assessed during the selection process.ย Values - all IOM staff members must abide by and demonstrate these three values:- Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.