Background
<The United Nations Office on Drugs and Crimes (UNODC) through its Global Programme on Crimes that Affect the Environment (GPCAE), works worldwide to support States in addressing wildlife crime and foster international cooperation to deal with different shared challenges in tackling crimes that are often of transnational nature.
Under the authority and direct supervision of the Regional Coordinator of the Global Programme on Crimes that Affect the Environment, the Finance and Administrative Assistant is responsible for providing general finance and administrative services for the implementation of Program activities, and if necessary, other projects of the Regional Office of the UNODC in Yaoundรฉ. >
Duties and Responsibilities
<The Finance and Administrative Assistant ensures the quality and precision of the work, in accordance with UN rules and procedures. He/she contributes to an environment of team collaboration and customer satisfaction. In addition, the Finance and Administrative Assistant will:
Support the implementation of program activities. Support regional calls for tenders, systematic and organized documentation of actions carried out, monitoring of payment of service providers, drafting and sending letters. He/she will contribute to the facilitation of programmatic execution by following existing procedures and using the mechanisms and tools of the United Nations Secretariat Work in close collaboration with the administrative and financial staff of the UNODC Regional Office in Dakar, the headquarters in Vienna, as well as the UNDP Operations staff in Yaoundรฉ, in a spirit of efficiency, effectiveness and coherence.>More specifically, the Administrative Assistant will be responsible for
Receive, record and archive mail from UNODC and its partners. Organize missions including flight reservations, accommodation, preparation of travel requests, purchase orders in the UMOJA application, and any action necessary for the successful organization of events, Monitor financial transactions in UMOJA and ensure follow-up with the administrative and financial unit of the organization. Collect pro forma invoices necessary for the organization of Program events in the Central African region Support the Regional Program Coordinator and UNODC staff members with any administrative assistance in accordance with the requirements of the United Nations and national governments in the Central African region. Provide administrative and logistical support for the organization of conferences, workshops or meetings. Extraction, entry, copying and classification of data from various sources. Monitor supplier payments with the Regional Office in Yaounde. Organize the conservation of files and documents related to the implementation of projects; Contribute to networks and communities of expertise;Perform any other task relevant to the implementation of the project.
Competencies
<CORE COMPETENCIES
Achieve Results : ย ย LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively : LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously : LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback. ย ย
Adapt with Agility : ย LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner : LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships. ย ย
ย Enable Diversity and Inclusion :LEVEL 1: Appreciates/respects differences, aware of unconscious bias, confronts discriminationย
Cross-Functional & Technical competenciesย
ย Ethics - Ethics Advice & Guidance - Ability to quickly analyse complex fact patterns and provide comprehensive, sensitive, and confidential ethics advice and guidanceย
ย Legal - Knowledge of applicable legal frameworkย - ย Understanding of the legal norms as applied to the United Nations in general, and to UNDP in particular. This includes an understanding of the structure, functioning and operations of UNODC within the broader UN system and the application of international treaties, including the UN Charter, GA resolutions, the relevant basic country assistance agreement and UN system-wide legal instruments, as well as an understanding of the internal legal framework (financial regulations and rules, policies, and procedures) of UNODC
ย Administration & Operationsย - Assets managementย - Asset Management Module in UMOJA, Asset Dashboard; develop supporting tools for assets certification and further enhancements for AM module; design and run training programs, etc. on assets management and assets recording; run AP-AM interface; perform AP-AM-GL reconciliation; perform analytical review of AM reports and asset information to ensure completeness and accuracy of asset information
ย Finance - Accounting (General)ย - ย Knowledge of accounting concepts, principles, frameworks, standards, regulations, policies and trends, and ability to apply this to strategic and/or practical situations
Audit & Investigation - General - Financial and Managerial Accounting and Finance key concepts - Key concepts and principles of financial accounting, interpret financial analysis, managerial accounting, etc.ย
ย ย Digital & Innovation - Data analysis - Ability to extract, analyse and visualize data (including Real-Time Data) to form meaningful insights and aid effective decision making.
Administration & Operations - Documents and records management - Overall document (hard or electronic) management; registry and retention policy including storing and archiving.>
Required Skills and Experience
Education:
<High school certificate is required.ย
A Bachelor degree in: Accounting, Finance, Management or equivalent will be given due consideration but is not a requirement>
Experience:
<Minimum of 5 years (with high school diploma) or 2 years (with bachelorโs degree) of professional experience is required, preferably in an international environment and in the fields of general administration, administrative and logistical support to projects, accounting, and/or financial administration.
ย Proficiency in computer tools and good experience in using computers and office software (MS Word, Excel, etc.) is necessary. ย Previous professional experience in the United Nations system or International NGO is considered a strong asset. Skills in using web-based management systems and knowledge of the UMOJA system or any other SAP system is desirable. Experience in providing administrative and logistical support for the organization of conferences, workshops or meetings is an asset Experience in supporting the management of stocks of supplies for office, as well as those intended for training, and stocks and inventories of equipment is an asset Experience in preparation of correspondence, letters and verbal notes is an asset>Equal opportunity
As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.ย
UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.
Sexual harassment, exploitation, and abuse of authority
UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles.ย
Right to select multiple candidates
UNDP reserves the right to select one or more candidates from this vacancy announcement.ย We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Scam alert
UNDP does not charge a fee at any stage of its recruitment process. For further information, please see www.undp.org/scam-alert.
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