Background Information - Job-specific
The United Nations Office for Project Services (UNOPS) is an operational arm of the United Nations, supporting the successful implementation of its partners' peacebuilding, humanitarian and development projects around the world. UNOPS supports partners to build a better future by providing services that increase the efficiency, effectiveness and sustainability of peace building, humanitarian and development projects. Mandated as a central resource of the United Nations, UNOPS provides sustainable project management, procurement and infrastructure services to a wide range of governments, donors and United Nations organizations.
RAAMP
The Nigeria Rural Access and Agricultural Marketing Project (RAAMP and RAAMP-2) is an initiative that has been financed by the World Bank and the French Development Agency (AFD), along with some contribution from the Government of Nigeria (GoN).
The EIBโs โNigeria Access to Agri-Markets Framework Loanโ consists of a framework loan to finance sub-investments proposed under the existing RAAMP. The purpose of the project is to strengthen the infrastructure related to the agriculture sector by (i) improving and expanding the rural roads network connecting farms to markets, whilst (ii) enhancing infrastructure to transform products and support local farmers to increase productivity.
The project has so far been implementing schemes across thirteen Nigerian states. The EIB loan may possibly target the six states that have not received RAAMP funding to date viz, Anambra, Benue, Borno, Cross River, Niger, and Taraba, that will involve the rehabilitation and upgrading of rural roads and agro-logistics centers in these pre-selected participating States.
RAAMP is implemented by a Federal Project Management Unit (FPMU), located within the Federal Ministry of Agriculture and Rural Development (FMARD), in coordination with the SPIUs that are established in each participating state.
Under a Financing Agreement with the Government of Nigeria, UNOPS has been requested by EIB to provide implementation and oversight support to both the projects in the following areas:
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Screening and verification of schemes - assist EIB in screening the longlist against the set multi criteria and advise on final approval of shortlists to be financed under EIB loan.
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Procurement - assist EIB in ensuring alignment with EIBโs minimum requirements through prior and post reviews.
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Environmental and social risk management of proposed schemes โ ensure E&S safeguard compliance through clearance of ESMPs and monitoring their implementation.
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Implementation Monitoring - oversight of the implementation of schemes and risk mitigating measures in coordination with the FPMU, SPIUs, the EIB, and relevant stakeholders through half-yearly monitoring missions, and Reporting on the implementation of schemes and the overall program performance.
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Technical Assistance - provision of technical assistance to the FPMUs/ SPIUs on above areas of intervention, as necessary.
Under the overall guidance and supervision of the Project Manager and the Administration Officer, WAMCO, the incumbent, performs a range of specialized, technical and general, administrative support services, and transactions for discrete work areas in administration and logistics, ensuring efficient, client oriented and effective service delivery. The Administration Senior Associate promotes a client, quality and results-oriented approach, ensuring utilization of office resources in a most cost-effective manner.
Functional Responsibilities
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Management
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Logistics, Asset Management Services
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Team Management
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Information and Knowledge Management
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Management
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Manages the work area, ensuring the efficient and effective delivery of client services and processes in full compliance with UNOPS rules, regulations, policies, and strategies, as follows:
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Ensures availability of staff and resources for work commitments, facilitating optimal workflows.
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Monitors supervised personnel i.e. Drivers and contracted office service providersโ performance and client satisfaction, instituting work, process and team modifications for optimal results.
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Implements the control mechanism for administrative services, including maintenance of administrative control records such as commitments and expenditures.
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Executes designated transactional/certification roles in OneUNOPS/Enterprise system.
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Drafts and/or oversees compilation of data and research for planning of financial resources/administrative budget for administrative/logistical services.
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Manages commitments and expenditures.
2. Logistics, Asset Management Services
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Ensures effective and efficient provision of logistics and asset management support services, meeting required needs, and in compliance with UNOPS rules, regulations, policies and strategies.
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Manages, co-ordinates and supervises processes and services in shipments and customs clearance, travel, events management, supply and assets management services, inventory control, issuance of inventory items and supplies, administrative surveys, transportation services and insurance, building/facilities/space management, office supplies.
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Authoritatively interprets organizational procedures and precedents to provide guidance for complex or unusual cases and situations.
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Oversees implementation of the logistics system in accordance with UNOPS logistical procedures.
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Guides and manages protocol matters, ensuring efficient delivery of client services, including registration of and advisory services to staff, and host government authorizations.
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Manages liaison and coordination with local authorities on authorizations/privileges and immunities for UNOPS personnel, office space and other administrative matters.
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Certifies administrative services
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Supervises directly or indirectly transportation services, including personnel/outsourced service providers, client service, conformity with procedures for accidents, fleet maintenance, insurance, and monitoring of consumption.
3. Team Management
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Facilitates the engagement and provision of high quality results and services of supervised personnel i.e. Drivers and contracted office service providersโ through effective work planning, performance management, coaching, and promotion of learning and development.
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Provides oversight, ensuring compliance by supervised personnel i.e. Drivers and contracted office service providersโ with existing policies and best practices.
4. Information and Knowledge Management
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Facilitates the engagement and provision of high quality results and services of the team supervised through effective work planning, performance management, coaching, and promotion of learning and development.
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Oversees the proper functioning of the area's documentation/information system, including screening, indexing, classifying, storing and disseminating information and/or reports and material ensuring conformity with relevant procedures governing the integrity of records and files.
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Provides sound contributions to knowledge networks and communities of practice.
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Synthesizes and disseminates best practices to the operations/ projects staff in administration/logistics, internal collaborators and networks.
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Participates, organizes and delivers training sessions for the operations/ projects staff in administration/logistics. Impact of Results
The effective and successful achievement of key results by the Administration Senior Associate directly affect the overall efficiency of the officeโs provision of administrative services, impacting its capacity to efficiently and effectively service the operational needs of the office/programme. Timely and accountable delivery of services, ensures client satisfaction and promotes the image and credibility of the team and office as an effective service provider in project services and management. This enhances UNOPSโ competitive position as a partner of choice in sustainable development and project services in the country/region served.
Education/Experience/Language requirements
Education
- Completion of secondary school is required.
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- First University Degree in Business Administration, Public Administration, or equivalent disciplines is required.
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- In the absence of a degree, administrative certification is an asset.
Experience
- Minimum of seven years of relevant experience in general administrative, logistics, or operationsโ support services in national or international public or corporate organizations.
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- Some experience in UN system organizations is desirable.
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- Proficiency in computers and office software packages (Google Suite and MS Office) and experience in handling of web-based management systems is required.
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- Experience in use of Enterprise systems is desirable.
Language Requirements
- Full working knowledge of Englishis required.
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- Knowledge of a second UN or regional working language is an asset.
Competencies Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground. Contract type, level and duration
Contract type: Individual Contractor Agreement (ICA)
Contract level: Local Individual Contractor Agreement (LICA 7)/ ICS 7
Contract duration: Open-ended (subject to good performance, availability of funds, organizational requirements and project duration).
For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx Additional Information
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Please note that UNOPS does not accept unsolicited resumes.
Applications received after the closing date will not be considered.
Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
UNOPS evaluates all applications based on the skills, qualifications and experience requirements outlined in the vacancy announcement. We are committed to considering all candidates in a fair and transparent manner, and we value diverse perspectives and experiences, including those of women, indigenous and racialized communities, individuals with diverse gender identities and sexual orientations, and people with disabilities.We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.
Terms and Conditions
For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
For retainer contracts, you must complete a few mandatory courses ( they take around 4 hours to complete) in your own time, before providing services to UNOPS. Refreshers or new mandatory courses may be required during your contract. Please note that you will not receive any compensation for taking courses and refreshers. For more information on a retainer contract here.
All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.