Administration Officer. Nairobi. Posting Date: 10/24/2025. Deadline: 11/06/2025
Role Title: Administrative Officer
Contract Type: Regular
Reporting To: Associate Director
Program/Department/Unit Name: Programs
Location: Nairobi
Team Name: Office of the President
Role Purpose
Responsibilities of this role could include logistics support, events management, schedule management, preparing briefing materials, presentations, contracts administration, credit card reporting, and travel arrangements.
Key responsibilities
Manage a wide range of administrative and executive support tasks, including events management and logistics support.
Assist with events management, workshops, and other logistical aspects, with limited supervision.
Support the President with administrative functions, including coordinating schedules, travel arrangements, planning complex stakeholder meetings/events, and researching/arranging logistics.
Serve as a critical communications liaison between the Office of President, and the OSF Network as a whole, exercising considerable discretion and working under limited supervision
Generate and prepare a variety of materials in advance of routine and special engagements, preparing briefing materials, meeting agendas and logistics notes, presentations, and reports as needed
Take notes in meetings and supports project management as required.
Support management of contracts and vendors for local outsourcing where needed to ensure alignment with global policies
Perform other tasks and responsibilities as required, demonstrating resourcefulness and self-motivation with the ability to work independently and creatively solve problems.
The ideal candidate (essential criteria)
Commitment to listening and working with humility; ways of working that are respectful to all people; and that support space and voice for all diverse perspectives in our workplace
Demonstrates commitment to OSF’s core values of humility, commitment, collaboration, respect, inclusivity, and integrity
Willingness to adjust working hours to include calls and discussions with colleagues and vendors located in various geographic regions
Commitment to continuous learning and growth in the areas of diversity, equity, inclusion, antiracism and social justice
Managing Change - Ability and skill to demonstrate a change mindset as well as plan, execute and monitor activities during times of change whilst keeping performance levels up
Able to build consensus with diverse audiences/stakeholders
Possesses cultural sensitivity to work respectfully and effectively in different settings
Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook or Able to effectively utilize Microsoft Office tools (Word, Excel, Powerpoint) to support administrative and project tasks.
What we offer
Exceptional opportunities to learn, grow, and make an impact; from a generous annual professional development allowance for every employee to onsite training and learning conversations with visiting experts.
Excellent benefits and perks to promote well-being and a healthy work-life balance, including:
Generous time off and flexible work arrangements.
Employer-paid health insurance *and dental plans for individuals and families (no employee contribution required).
Exceptional retirement savings plan (non-contributory for employees) and life insurance.
Progressive paid parental leave, reproductive and family planning support, and much more.
A commitment to nurturing a diverse and inclusive workplace, so you can bring your whole self to work and make a positive impact.