The purpose of the Admin Technical Assistant position is to assist in the day-to-day implementation of the HR and Admin functions responsibilities. The position holder will assist the Crisis Management Team and the Country Management Group by recording meeting minutes, assist the management group in scheduling meetings, book meeting rooms.ย
- Provide administrative support: Perform general administrative tasks such as managing correspondence, scheduling appointments, coordinating meetings, preparing agendas, taking minutes, and maintaining calendars for country management group. Maintain CMG MoM, action points and decision tracker.ย
- Perform the role of Log Keeper in the Crisis Management Team: Maintain accurate log, Manage and maintain sensitive and confidential information, ensuring it is handled securely and in compliance with the NRC policies and procedures.
- Maintain confidentiality: Uphold strict confidentiality in dealing with sensitive information, including personnel matters, CMT Log and CMG meeting minutes.ย
- Assist in submitting purchase requisitions for the HR and Admin Unit and follow up with the Procurement and Finance units until delivery of goods and services and completion of payments.ย
- Asist in responding to phone calls and follow up on inquiries, and welcome visitors.
- Assist the HR and Admin team by collecting, scanning and filling documents ensuring proper data protection.
- Assist in reviewing the HR and Admin unit archive to ensure proper filling of valid documents, and disposal of documents as per the internal policies and procedures.
- Assist in managing the supplies stock by maintaining the storage room in order.ย
- Any other tasks and support to assist the HR and Admin Team as deemed necessary.ย
- Two years of experience in a similar position.
- Bachelor's degree in business administration or any other relevant field.ย
- Knowledge and experience working in an organizational context (preferred)
- Documented results related to the positionโs responsibilities
- Very good knowledge of English, writing and speaking.
- Ability to travel throughout the West Bank and East Jerusalem
What we Offer?ย
You will be working in an international and diverse organization with a dynamic atmosphere.ย
You will receive support and opportunities to expand your skills and enhance your expertise.ย
You will be working in our Office in Jerusalem,ย
This position is Grade (04) Step (01). Salary & Benefits are based on Jerusalem Duty Station.
Reports to: HR/Admin Manager.
Recruiter: Judeh Hussein
Contract Duration: 12 months renwewable, based on the need of position, fund and performance.
E-mail:ย PS.Recruitment@nrc.noย
ย If you are interested to apply for this position, please check the full Job Description:ย Admin Technical Assistant JD_Final 1.docx
Applications are only accepted if submitted through NRC website.
Applications won't be considered without a Resume and a Cover Letter in English.ย
For more information about NRC's work in Palestine, please check:ย https://www.nrc.no/globalassets/pdf/fact-sheets/2024/factsheet-palestine-nrc_202405.pdf
NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.
The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee. We work in crises across more than 31 countries, providing emergencies and long-term assistance to millions of people every year. We stand up for people forced to flee, advocating their rights. NORCAP, our global provider of expertise, helps improve international and local ability to prevent, prepare for, respond to and recover from crises. NRC also runs the Internal Displacement Monitoring Centre in Geneva, a global leader in reporting on and advocating for people displaced within their own country. Employment with NRC may lead to employment in or deployment to Regions, Countries, Areas or Offices that may be host to considerable health, safety and security risks. NRC takes this very seriously and we have procedures in place to reduce known risks, but will never be able to take away all risks. NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.