Admin Associate (Facilities Management)

Mission and objectivesThe fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in programs, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life — in its social, political, economic, civic and cultural dimensions — her or his rights are violated. There is growing evidence that investing in the health, education and protection of a society’s most disadvantaged citizens — addressing inequity — not only will give all children the opportunity to fulfil their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.

ContextThis UNV assignment is part of the UNICEF Afghanistan Country Office (ACO) administration team. Under the supervision of the Administrative Officer, the post holder will perform registry functions for ACO.

Task DescriptionWithin the delegated authority and under the supervision of the Administration Officer or his/her designated mandated representative(s), the UNV Admin Associate – Facilities Management will: • Assist Administrative Associate Facility in the provision of timely, efficient and appropriate delivery of administrative services and upkeep of office premises. Assisting in the arrangement of contacts for cleaning services. Assist in maintenance and repair of office premises, furniture, fixtures and equipment. • Assists in administrative arrangements and provision of facilities/logistics for meetings/workshops organised by UNICEF. • Scrutinises all bills e.g., utilities, invoices, gasoline; office supplies etc, for approval by the supervisor and raises payment requests for processing by Finance. • Assist in looking after the office equipment like photocopy machines, generators, and others. Assist in follow-up on the preventive and maintenance arrangements with operators and with contractors. • Assist and maintains records and files pertaining to Admin. Prepares list of old records/files for disposal. • Assist in the safekeeping of non-expendable office property and participates in physical inventory. • Assist and monitor contract implementation, validity and adherence to the provision of the contracts. Release of the payments for the contract in accordance with the provision of the contract after the certification of the concerned officers. • Assist and ensure the provision of office supplies and services and maintain stock of office supplies and distributes this accordingly. • Review/update contractual status of ancillary services etc.). • Back up for registry assistant when required. • Any other duties assigned by supervisor(s). Furthermore, UN Volunteers are encouraged to integrate the UN Volunteers programme mandate within their assignment and promote voluntary action through engagement with communities in the course of their work. As such, UN Volunteers should dedicate a part of their working time to some of the following suggested activities: • Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and taking an active part in UNV activities (for instance in events that mark International Volunteer Day); • Be acquainted with and build on traditional and/or local forms of volunteerism in the host country; • Provide annual and end-of-assignment self-reports on UN Volunteer actions, results, and opportunities. • Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.; • Assist with the UNV Buddy Programme for newly-arrived UN Volunteers; • Promote or advise local groups in the use of online volunteering or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

Competencies and values• Accountability • Adaptability and flexibility • Creativity • Judgement and decision-making • Planning and organizing • Professionalism • Self-management

Living conditions and remarksThis is an office-based post within the UNOCA compound in Kabul As this is a national UN Volunteer assignment, the UN Volunteer will be responsible for arranging his/her own housing and other living essentials.