A HUMAN RESOURCES HEAD OF DEPARTMENT

Votre environnement de travail

Over two years after the escalation of tensions between Russia and Ukraine, a total of 7.6 million Ukrainian refugees remain overseas and a further 5.1 million remain internally displaced in Ukraine. Currently, an estimated 17.6 million people within Ukraine require humanitarian assistance, including the need of food, water and medicines.
5,796,748 refugees have crossed the Polish border, 591,947 refugees have crossed the Moldavian border and 1,127,998 refugees the Romanian border.
This situation has led ACF France to open Country Offices, in Ukraine, Poland and Romania and ACF Spain in Moldova.

ACF has deployed a regional multi-sectorial strategy through direct implementation and partnership. Core activities are Food Security & Livelihood (canned and dry food distribution, hot meals, cash) and Mental Health & Care Practices (psychosocial support, Baby Friendly Space, psychiatric referrals). Additionally, in Ukraine the strategy also includes WASH activities (rehabilitation/repair of centralized water and sanitation networks, minor repair of Collective/Transit Centers, emergency Water supply and hygiene kit distribution) as well as Health & Nutrition (primary health care structures support including provision of medicines and trainings).

In Ukraine ACF currently intervenes in the East (Dnipro, Kharkiv, Sumska, Zapporizhzhia), the West (Ivano Frankivsk, Chernivtsi) and is extending its coverage to the southern part of the country (Odessa, Mykolaiv).

Votre poste et vos responsabilités

We are looking for our new Head of Human Resources Department, based in Kyiv, with field trips to the Country Office bases/areas (Kharkiv, Dnipro, Mykolaiv).

Under the supervision of the Country Director, you will define the Human Resources strategy for the Country Office, lead and coordinate its implementation and deployment in country, provide capacity building to HR team and provide optimum support to programs.

In this role, your key priorities will be to :

• Prepare and implement the closure of the Mykolaev sub-base in October, providing HR technical support for the base teams and management
  • Implement decisions made following the study on the nationalization of expatriate positions, in light of the restructuring proposal made by the organizational development consultant
    • Assess the current HR policies and processes at the base level in alignment with ACF's HR framework (\"the social model\"), including a review of the internal regulations and the agreement on social benefits
      • Implement ACF’s new and Global Onboarding process (both national and international staff) in collaboration with headquarters
        • Contribute in defining and developing the Country Office’s HR strategy for 2025.

          More generally, your missions will be to:

          • Contribute to defining Country Office strategy
            • Supervise staff administration and payroll
              • Provide recruitment and training, and promote career development to all employees with a special focus on capacity building of the HR team
                • Ensure a coherent organisation of work and ensure compensation and benefits framework/policy
                  • Implement collective HR rules and regulations and communicate them internally
                    • Promote and ensure collaboration and coordination in Human Resources with the Country Office’s partners
                      • Prevent and manage cases of fraud and corruption
                      • Support ACF's commitments to gender equality, child protection sensitivity and other cross-sectoral priorities

                        Votre profil

                        You hold a Master’s degree in Human Resources Management or similar field, with a minimum of 3 years' experience (or 5 years with Bachelor Degree) in similar position, within the iNGO and private Sector (a mix would be ideal).

                        You have experience in using budgets and providing HR numbers to set up and review budgets, and in engaging with outside agencies/authorities in connection with human resource issues (Ministry of Labour, Legal representatives/lawyers, Social Security and Tax authorities).

                        You have a strong and demonstrated expertise in human resource management.

                        You are able to grasp a wide range of complex issues and synthetize them strategically.

                        You excel at team management and capacity building, and genuinely enjoy enhancing the skills and abilities of your team members.

                        Ideally, you know well ACF operations, policies and procedures, and have a demonstrated experience in working in Ukraine within the humanitarian aid.

                        📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

                        ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

                        You have proven interpersonal, networking and negotiation skills. You are open minded and flexible character, autonomous and result oriented.

                        You have a very good command of English, both written and verbal. You have excellent writing skills and oral communication skills. If you speak Ukrainian or Russian, it is an advantage.

                        Vos conditions d’emploi

                        For national candidates :

                      • Fixed term contract under Ukrainian legislation: 9 months
                    • Monthly net salary from 83 907 to 92 941 UAH upon experience
                  • Transport Allowance
                • Health Insurance
              • Salary maintained in case of sick leaves

                For international candidates :

              • Fixed term contract under French legislation: 9 months
              • Monthly gross salary from 2597 to 2968€ upon experience
              • Reimbursement of the pension insurance for non-French citizens: 16% of the gross monthly salary
              • Annual salary increase: 6% increase after and each 12 months of continuous contract
              • Monthly per diem and living allowance: 838€ net, field paid
              • Monthly country allowance: 450€
              • Cold allowance: Reimbursement for the purchase of winter equipment for a maximum of 380€ per person per year in severe cold contexts
              • Child allowance: 1500€ per year per child present in the country of origin (maximum 6000€/year)
              • Transportation and accommodation: Coverage of transportation costs and guest house
              • Medical coverage: ACF covers 100% of the social security, health insurance, and repatriation insurance agreement fees.
              • Salary sustainment measures (sickness, paternity, maternity)
              • Leaves and RnR: 25 days of paid leaves per year, 20 RnR per year, airfare reimbursement with a ceiling to get to the chosen break destination, and 215 € for each RnR period

                ACF is committed to people with disabilities and actively fights against all forms of discrimination.

                Pourquoi nous rejoindre ?

                Living conditions in Kyiv are very good, with an easy access to a wide range of restaurants, cafes, cultural activities (opera, museum). The security in Ukraine remains tense even if Kyiv is much less impacted than DNI and especially KHA. Periodic power cuts are to be expected, but the use of ecoflow means we can cope. Breaks every 10 weeks.

                It is a challenging but stimulating working environment with motivated team and competent colleagues.

                You will focus on responding to the needs of Ukrainian refugees through direct implementation by ACF and collaboration with local or international partners.

                It is an opportunity to work in the context of a major humanitarian crisis in Europe, and to help strengthen and develop the HR department by implementing HR policies and in training local HR colleagues and enhance their capacities.