Background:
UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.
The UN Women Senegal Office works alongside other UN agencies in the country to implement its Strategic Note 2023-2027 which focuses on delivering on four interlinked programme areas underpinned by support for intergovernmental and normative processes: (i)Womenโs Political Empowerment and Leadershipย ; (ii) Womenโs Economic Empowermentย and (iii) Ending Violence against Women
Violence Against Women and Girls (VAWG) is a central barrier to gender equality and a cause of widespread violation of human rights across Senegal. To respond to the rates of violence, UN Women has developed a comprehensive elimination of violence against women and girls (EVAWG) programme which takes a transformative approach to prevent violence against women and girls at multiple levels (national and community), and to ensure survivors have access to quality response services. The approach to preventing and responding to VAWG also considers the context of Senegal which requires an integrated approach to addressing VAWG. The most substantial programme under UN Womenโs EVAWG programme is โโEnding Violence against women and girls ,with an empowerment perspective โโ which is an ambitious programme which brings together governments, civil society organizations (CSO), communities and other partners to change the social norms that allow violence against women and girls to continue; to ensure survivors have access to quality response services; and to support national and regional institutions to meet their commitments to gender equality and prevention of violence against women and girls.
Reporting toย EVAWGย Programme Specialist, the Programme Associate works with and provides support to the members of the EVAWG Unit in the development and implementation of effective programmes consistent with UN Women rules and regulations.ย The Programme Associate contributes to research, financial management, and programme implementation including providing necessary operational, administrative financial and programmatic support. The Programme Associate works in close collaboration with the operations, programme and projectsโ staff in the CO.ย
Key Functions and Accountabilities:
1- ย ย Provide administrative, financial and logistical support to the formulation and management of programmes:
Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements;ย Provide technical guidance to the CO/MCOs and executing agencies on routine delivery and reporting of programme supported activities and finances;ย ย Prepare information for the audit of programmes/ projects and support implementation of audit recommendations;ย ย ย Review programme data from programmes/ projects for the MCO/CO/RO website;ย Identify sources, gather and compile data and information for the preparation of documents, guidelines, speeches and position papers.ย2- ย ย Provide administrative support to the financial management of the Programme Unit:
Create projects in Quantum system, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;ย Provide administrative support in monitoring budget preparation and the finances of programmes/projects; including the finalization of FACE forms;ย Review financial reports; prepare non-PO vouchers for development projects;ย Process payment for consultants;ย ย Maintain internal expenditures control system;ย ย Create requisitions in Quantum system for development projects; register good receipts in Quantum system;ย Assist in the preparation and follow up of cost-recovery bills in Quantum system.ย3- ย ย Provide administrative support to the Programme Unit:
Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;ย Make travel arrangements for the Programme Team, including travel requisitions and claims;ย ย ย Prepare public information materials and briefing packets;ย ย ย Assemble briefing materials and prepare power-point and other presentations;ย ย Provide guidance and training to Programme Assistants as needed.ย4- ย ย Provide administrative support to Resource Mobilization:
Prepare cost-sharing and other agreements; follow up on contributions within the CO resource mobilization efforts;ย Organize, compile and process information from donors, CO, and programme team, as inputs to various databases and documents.ย5- ย ย Facilitate knowledge building and knowledge sharing:
Provide administrative support synthesis of lessons learnt and best practices related to programme management and finance;ย Provide administrative support to the organization of training for the office staff and partners on programme and operations related issues6- ย ย The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Supervisory/Managerial Responsibilities: N/A
Competencies :
Core Values:
Integrity; Professionalism; Respect for Diversity.Core Competencies:
Awareness and Sensitivity Regarding Gender Issues; Accountability; Creative Problem Solving; Effective Communication; Inclusive Collaboration; Stakeholder Engagement; Leading by Example.Please visitย this linkย for more information on UN Womenโs Values and Competencies Framework:ย
Functional Competencies:
Good knowledge of programme management;ย Ability to administer and execute administrative processes and transactions;ย ย Ability to create, edit and present information in clear and presentable formats;ย Ability to manage data, documents, correspondence and reports information and workflow;ย ย Strong financial and budgeting skills;ย Strong IT skills.ยEducation and Certification:ย
Completion of secondary education is required.ย ย Bachelorโs degree in business administration is an asset.ยExperience:
At least 6 years of progressively responsible experience in administration, finance or programme management/support;ย Experience in working in a computer environment using multiple office software packages is required;ย Experience in supporting a team is required.ย Experience in the use of a modern web-based ERP System, preferably Quantum, RMS, is desirable;ยLanguage Requirements:
Fluency in French is required.ย Working knowledge of English and local language are desirableยStatements :
In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.
Diversity and inclusion:
At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates,ย and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age,ย ability, national origin,ย or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.
If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.
UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere toย UN Womenโsย policiesย and proceduresย andย theย standardsย of conduct expected of UN Women personnelย and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)
Note: Applicants must ensure that all sections of the application form, including the sections on education and employment history, are completed. If all sections are not completed the application may be disqualified from the recruitment and selection process.
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