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WFP encourages female candidates and people with disabilities to apply.
WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis. We are committed to promoting diversity and the principle of equal employment opportunity for all our employees and encourages qualified candidates to apply irrespective of religion or belief, ethnic or social background, gender, gender identity and disability.
WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.
POSITION DETAILS
VA No.: 832280
Date of Issue: 28 March 2024
Deadline: 12 April 2024
Type of Contract: Fixed Term ā G6
Unit / Division: Human Resources
Duty Station: Lilongwe
Duration: 12 Months
ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
ORGANIZATIONAL CONTEXT
This job is based at the Lilongwe Country Offices and the job holder reports directly to the Head of HR.
At this level job holders are expected to use initiative and knowledge within an area of expertise to independently respond to queries with general guidance. There is a requirement to use judgment in dealing with unforeseen problems on a daily basis.
JOB PURPOSE
To support delivery of a full range of HR support services to ensure accurate implementation of WFP policies and procedures and facilitate the effective functioning of a client-focused and strategy-oriented HR services.
KEY ACCOUNTABILITIES (not all-inclusive)
Implement effective sourcing strategies to attract top talent through various channels such as job boards, social media, referrals, and networking. Actively participate in proactively building talent pipelines for current and future hiring needs. Participate and contribute to management of the entire recruitment and selection process from job posting to offer acceptance and onboarding Process payroll accurately and timely, ensuring compliance with relevant rules, regulations and internal policies. Address payroll-related inquiries from employees and resolve any discrepancies. Ensure compliance with internal WFP rules and policy, as well as national employment laws and regulations in all recruitment and payroll activities. Generate regular reports on recruitment metrics such as time-to-fill, cost-per-hire, and quality-of-hire. Provide insights and recommendations to enhance recruitment and payroll processes. Support and deliver on boarding for new staff joining WFP, to ensure that relevant processes are followed and the conditions of terms of service are explained and understood. Use HR management systems for reviewing, entering and updating a variety of HR data including monitoring various deadlines (e.g. contract expiration, PACE, etc), ensuring compliance with the established deadlines and accuracy of HR data. Co-ordinate the maintenance of confidential personnel records, HR databases and archives, to ensure data and files are accurately stored and updated in compliance with the established standardsSTANDARD MINIMUM QUALIFICATIONS
Education: Completion of secondary school education. A post-secondary certificate in human resource or any other related functional area.
Experience: Six or more years of progressively responsible support work experience in general administrative work, including at least three years in human resources or other related field.
Knowledge & Skills: ā¢ Knowledge of specialised HR administrative work practices and methods, gained through relevant technical training and experience.
ā¢ Good communication skills and good understanding of HR principles and their application in order to respond to and resolve a range of HR queries.
ā¢ Ability to conduct basic analyses in order to generate periodic reports and make recommendations for further actions.
ā¢ Ability to build relationships with a variety of individuals across functions and outside WFP in order to effectively contribute to the functioning of the unit.
ā¢ Experience in supervising and co-ordinating tasks of subordinates to be able to train and supervise junior staff members within the HR function.
ā¢ Ability to work with minimum supervision and use initiative to perform administrative tasks within broad WFP guidelines and standards.
Language: Fluency in both oral and written communication in English and local language.
WFP LEADERSHIP FRAMEWORK: COMMON STANDARDS OF BEHAVIOUR Leads by Example with Integrity Drives Results and Delivers on Commitments Fosters Inclusive and Collaborative Teamwork Applies Strategic Thinking Builds and Maintains Sustainable Partnerships Demonstrates the WFP values, principles and standards Is accountable for the delivery of results Promotes teamwork by sharing ideas and openly raising issues Embraces WFPās vision and how it impacts their role Acts professionally with external partners Values diversity using respectful and inclusive language Seeks guidance and support where needed Gives timely and constructive feedback to others Shows curiosity and implements new ways of doing things when relevant Works together with partners to deliver common goals Stays focused and calm when under pressure Adapts readily to change adjusting work as needed Listens attentively to others and shares views Gathers data and shares knowledge to inform team activities Shows humility and a willingness to learn and share knowledge, seeking and acting on feedback, and taking up opportunities to develop Asks questions to understand the impact of decisions for their objectives
DEADLINE FOR APPLICATIONS
Deadline for receiving application is 12 April 2024.
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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFPās standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment
WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.