(02) Supply Chain Assistant G4

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.
  Context Under the overall supervision of the Chief of Mission and direct supervision of the Resources Management Officer, the successful candidate will be responsible and accountable for managing Supply Chain and logistics in Resources Management Unit functions.

1. Conduct procurement for IOM office in accordance with IOM procurement procedures and mission procurement guidelines.
2. Solicit and prepare bids analysis for conformity to specified requirements, participate in supplier appraisals and selection, taking under consideration while supporting a bidding process, the value of money, quality, compatibility, payment method, warranty, after selling services, and the company profile / reputation.
3. Maintain systems/procedures for procurement, supply and transport, documentation, storage and warehousing, equipment up-grading for IOM Office.
4. Follow-up on purchase orders status and keep customers abreast of estimated time of delivery or any changes that may affect or modify the pre-determined delivery conditions.
5. Conduct first review of vendor invoices to ensure compliance with POs/Contracts and goods/works/services received. Submit with supporting documentation Payment Requests.
6. Ensure that all contracting, procurement files are systematically archived and managed with proper labeling. 
7. Assist in the implementation, controlling and monitoring aspects related to warehousing needs to support IOM’s humanitarian activities within the sub-office, including: maintain systems/procedures for storage and warehousing as per IOM Polices.
8. Maintains IOM Offices asset inventory records and regularly updates inventory database. Ensure assets received through procurement or donation are duly registered and inventory tags are affixed on each asset; Issues/transfers program assets as per supply request approved by RMO and maintains complete recording of asset assignment forms manually as well as electronically.
9. Maintain appropriate records regarding assets theft / damage/lost and follow up on actions; input program related assets transactions in Wave in timely manner and in accordance IOM rules and regulations
10. Assist in the coordination of vehicle controls, the coordination of drivers, and the coordination of staff movements for all IOM Madagascar Office.
11. Undertake any other duties within the incumbent’s capabilities that might be assigned by management. Education
    • Bachelor’s degree in logistics, administration and finance, or other similar field., with at least two years' professional experience, or High School diploma with at least four years of relevant professional experience. 

      Accredited Universities are those listed in the UNESCO World Higher Education Database. Experience

      📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

      ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

      • Strong personal commitment; results-oriented; efficient and flexible; respectful of cultural diversity; very detail-oriented.
      • Strong ability to work independently and harmoniously with a group.
      • Flexibility, strong commitment to work under difficult conditions related to the implementation of multiple emergency commitments.
      • Must be willing to travel in the field.
      • Very good computer skills, including internet. Skills
        • Ability to work independently or with minimal supervision; 
        • Managerial skills are required (planning, organization and reporting). 
        • Good communication skills 
        • Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds, 
        • Ability to meet deadlines and work under pressure.
        • Good level of computer literacy, knowledge of SAP/Oracle will be considered as an advantage.
        • Personal commitment, efficiency, flexibility, drive for results Languages

          Fluency in French and English (oral and written). IOM’s official languages are English, French and Spanish. Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.   Required Competencies   IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.   Values - all IOM staff members must abide by and demonstrate these three values:

        • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
      • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
    • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
12. Courage: Demonstrates willingness to take a stand on issues of importance.