VN-EC031-2025-PAEO Project Associate (EDF Operations)

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.
  Context

IOM Ecuador is a key partner in supporting the Government of Ecuador and regional actors in addressing migration challenges and opportunities in the country. As part of the International Organization for Migration’s global mission, IOM Ecuador focuses on providing comprehensive assistance to migrants, refugees, and host communities through protection, integration, and durable solutions. Aligned with its 2025 strategy, IOM Ecuador emphasizes sustainable, community-based interventions and strong coordination with local governments and stakeholders to promote inclusive development and uphold the rights and dignity of all migrants. 

​Under the general supervision of the Head of Operations, in coordination with the National Project Manager, and direct supervision of the Senior Project Associate (EDF Coordination), the incumbent is responsible for undertaking the following duties and responsibilities: ​ 

1. Assist in the implementation and monitoring of project activities, including convening and recording the Enterprise Development Fund (EDF) Committee meetings; follow up on conditionalities.
2. Retrieve, compile, summarize, analyse, and present information/data on specific project topics.
3. Monitor budget; verify availability of funds; obtain necessary approval and update budget related information. 
4. Act as focal point for administrative coordination of project implementation, involving extensive liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc.
5. Draft status reports, identifying shortfalls in delivery, bring them to the attention of the supervisor and suggest remedial actions.
6. Support M&E colleagues in post-disbursement monitoring: procurement schedules, verification of deliverables, and field visits
7. Draft correspondence on project issues; prepare and update reports, briefing notes, graphics, statistical tables, presentation and other forms of documentation. 
8. Respond to complex information requests and inquiries; set up and maintain files/records; organize meetings, workshops and training sessions; 
9. Keep track of the EDF IMS/CRM system and monitor the critical path for each case. Prepare and review case files (checklists, technical assessments, and committee minutes). 
10. Assist in monitoring work of implementing partners and report non-compliances to the supervisor.
11. Provides guidance/training to new/junior staff. 
12. Perform other related duties as assigned. Education
    • High school diploma with five years of relevant experience; or,
    • Bachelor's degree in political or social sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with three years of relevant professional experience. Accredited Universities are those listed in the UNESCO World Higher Education Database.   Experience
      • Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations;
      • Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,
      • ​2+ years of experience in supporting grants management, document control, and administrative coordination. 
      • ​Proficiency in IMS/CRM and advanced Excel; strong attention to detail and compliance with institutional regulations.​ 
      • Prior to work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage. 

        Skills

        These skills represent our ideal profile, but candidates are encouraged to apply even if they do not meet all of them.

        • ​SOPs and process control: full command of operational flows (intake–verification–committee–contract–disbursement–post-disbursement–closure) and use of checklists. 
        • ​File management: compilation, pagination, traceability, version control, chain of evidence, and physical/digital custody. 
        • ​Committee preparation: consolidation of packages (technical assessments, risk matrices, minutes), agenda setting, minute-taking, and follow-up on conditions. 
        • ​Contracts and disbursements: document coordination with Legal/Finance; verification of milestones and payment orders. 
        • ​Post-disbursement monitoring: procurement schedules, deliverable verification, site visits, and case closure. 
        • ​KYC/AML/CFT (operational level): validation of identities, tax registration (RUC), ultimate beneficiaries, and conflict-of-interest checks. 
        • ​ESMS (operational level): verification of screenings and required mitigation measures in the case file. 
        • ​PSEAH/AAP and data protection: responsible handling of information, segregation of duties, and application of the “four-eyes” principle. 
        • ​Auditing: preparation of samples, response to audit observations, and implementation of corrective actions. Languages
          • For this position, fluency in Spanish is required (oral and written).
          • Working Knowledge of English IOM’s official languages are English, French and Spanish. Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.   Required Competencies   IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.   Values - all IOM staff members must abide by and demonstrate these three values:
          • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
        • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
      • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
    • Courage: Demonstrates willingness to take a stand on issues of importance.
13. Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated. Core Competencies – behavioural indicators (Level 2)
14. Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.