Vacancy Notice 2025 - 01 Finance/Budget Associate

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.   Context   The recent displacement of Afghan migrants to Albania has presented new challenges and opportunities for national and local authorities to support their integration into Albanian society. To support integration process of afghani migrants, IOM Albania is implementing the “Support for the Voluntary Integration of Afghan Nationals in Albania” project with the following outcomes:

1. Afghan migrants have access to basic services and have capacities to successfully integrate into local Albanian communities and, 
2. Enhanced capacity of Government and civil society to successfully support legal admission and integration of Afghans in country.

   Under the overall supervision of Head of Office (HoO) and the direct supervision of the Resource Management Officer (RMO) the successful candidate will be responsible for the following:

   📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

   ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

   1. Extract and input data from various sources in financial and accounting systems;
   2. Assist in reviewing all types of payments, verifying that they are duly authorized, and all the supporting documents are attached therewith;
   3. Perform transactions in PRISM as per role assigned;
   4. Ensure proper systematic and completion of all posted documents as per established standards; 
   5. Assist in the preparation of updates of expenditures vs. budget, on monthly basis, for different mission’s projects;
   6. Identify expenditure that was recorded incorrectly and requires correction and follow up with RMA; 
   7. Respond to accounting, budget or financial queries regarding data from staff in the unit;
   8. Verify vendor requests for accuracy and in conformance with IOM Financial policies and instructions;
   9. Perform other related duties as required Education
      • High School diploma with five years of relevant experience; or,
      • Bachelor’s degree in Business Administration, Accounting, Finances, or related fields with three years of relevant professional experience. Accredited Universities are those listed in the UNESCO World Higher Education Database.   Experience
        • Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous experience in ORACLE is a distinct advantage;
        • Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.  Skills
          • Sound knowledge of accounting systems, desirably ORACLE, generally accepted accounting principles, and internal controls, is an advantage.
          • Computer literacy including proficiency in MS Office applications.
          • Good analytical and problem-solving skills.
          • Discreet, details and clients-oriented, patient and willingness to learn new things;
          • Attention to detail, ability to organize paperwork in a methodical way; Languages

            Fluency in English and Albanian (oral and written) is required. 

            IOM’s official languages are English, French and Spanish. Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.   Required Competencies   IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.   Values - all IOM staff members must abide by and demonstrate these three values:
          • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
        • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
      • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
   10. Courage: Demonstrates willingness to take a stand on issues of importance.
3. Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated. Core Competencies – behavioural indicators (Level 1)
4. Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.