VN-2025-22 Senior Finance Associate

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.
  Context
  Under the overall supervision of the Head of Office in IOM Budapest and the direct supervision of the National Resources Management Officer (NRMO) the successful candidate will be responsible and accountable for providing support to Financial activities of the Resources Management Unit. 

1. Provide procedural guidance to managers and staff; supervise, guide and train other finance support staff;
    
2. Prepare budget, accounting, financial, statistical reports and other reports as required;
    
3. Manage financial resources through monitoring and controlling assets, reserves, funds, supplies, etc. in accordance with IOM rules and regulations;
    
4. Provide specialized advice and support to Project Managers and/or Chief of Missions/Head of Office/Head of Sub-office on financial and administrative matters;
    
5. Prepare annual budget submission and revisions including estimating the cost of staff as well as rental and utilities, office equipment and supplies, printing, and other contracts, services or running expenses;
    
6. Monitor compliance with financial policies, procedures, rules and regulations;
    
7. Consolidate data into financial statements and assist in monitoring expenditures to ensure they remain within authorized levels;
    
8. Provide regular and ad hoc financial information to support informed financial decision making;
    
9. Assist monitoring that bank reconciliations for IOM accounts are regularly performed and reviewed by designated stakeholders;
    
10. Manage and prepare the payroll by executing validity checks on monthly payroll results;
     
11. Ensure that disbursements are made based on proper authorizations and supported by legitimate and sufficient documentation;
     
12. Prepare draft responses or respond to audit queries and follow up on audit recommendations;
     
13. Review the status and monitor the proper maintenance of Vendor Accounts in accounting system;
     
14. Verify vendor claims for accuracy and conformance with IOM finance policies and instructions; and,
     
15. Perform other related duties as required.  Education
    • High School diploma with seven years of relevant experience; or,
    • Bachelor’s degree in Business Administration, Accounting, Finances, or related field with five years of relevant professional experience. Accredited Universities are those listed in the UNESCO World Higher Education Database.   Experience
      • Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous experience in Oracle is a distinct advantage;
      • Attention to detail, ability to organize paperwork in a methodical way; 
      • Discreet, details and clients-oriented, patient and willingness to learn new things; and, 
      • Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.  Skills
        • High level of computer literacy, in particular in Excel and computerized accounting systems
        • Ability to review a variety of data, identify and adjust discrepancies
        • Working knowledge of English is required.
        • Any other language would be considered as advantageous. Languages
          • For this position, fluency in English and Hungarian is required (oral and written).  IOM’s official languages are English, French and Spanish. Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.   Required Competencies   IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.   Values - all IOM staff members must abide by and demonstrate these three values:
          • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
        • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
      • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
    • Courage: Demonstrates willingness to take a stand on issues of importance.
16. Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated. Core Competencies – behavioural indicators (Level 2)
17. Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.