Background:
UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.
The Womenโs Peace and Humanitarian Fund (WPHF) is a partnership between the United Nations and the civil society, which supports women led and womenโs rights organizations working to build peace and provide humanitarian response throughout the world. Since the end of 2016, the WPHF has been supporting over 1000 civil society across the world. UN Women hosts the Secretariat of the Womenโs Peace and Humanitarian Fund. The WPHF Secretariat provides support to the Funding Board, mobilize resources from Governments, companies, foundations and individual, provides day to day support to Country Offices implementing WPHF programmes, ensures timely and quality monitoring and reporting.ย
In April 2020, following the recommendation of the UN Secretary-General in his 2019 report on Women, Peace and Security, the WPHF Funding Board established the Rapid Response Window (RRW) on womenโs participation in peace processes, as well as a Rapid Response Window Unit hosted within the WPHF Secretariat.
The RRW launched its pilot initiatives in September 2020 and was officially inaugurated at a high-level event in January 2021. It has since become a dynamic and flexible funding mechanism, receiving over 2,000 proposals across its two funding streams. By the end of 2023, the RRW had supported the participation of more than 3,000 women and young women, including women with disabilities, in formal Track 1 and Track 2 peace negotiations and peace agreement implementation processes. Building on these achievements, the RRW is entering a new phase, expanding its partnerships to strengthen support to civil society organizations and key stakeholders.
In 2022, the WPHF Funding Board also established a new Window for the Protection and Advocacy of Women Human Rights Defenders (WHRDs), hosted by the WPHF Secretariat. This window provides two types of support:
- Safety net grants, covering protection and livelihood expenses for WHRDs at risk in crisis and conflict settings (implemented with INGO partners); and
- Direct logistical support to enable WHRDsโ participation in advocacy and decision-making processes (implemented directly by the WHRDs Window Unit).
Since its establishment, the WHRDs Window has supported more than 300 WHRDs and over 700 dependents through both protection and advocacy support.ย
Under the overall supervision of the Head of the WPHF Secretariat and the direct supervision of the Programme Coordinator, Rapid Response Window on Womenโs Participation in Peace Processes, the Programme Analyst provides technical, administrative, and programmatic support to the implementation and management of both the RRW and WHRDs Windows and contributes to the effective oversight of related partnerships and agreements.
Scope of Work
- Provide programme, financial, and operational oversight
- Follow up with RRW partners to ensure the timely submission of financial advances, expenditure liquidations, and supporting documentation.
- Support the review and analysis of WHRDs partners cost and no extension requests, quarterly financial reports, financial statements, prior to submission to the WPHF board for approval and MPTFO for processing, to ensure alignment with approved project documents.
- Lead on the financial quarterly spotchecks for the WHRDs and RRW windowโs NUNO/partners.ย
- Oversee the partners preparations for audits and develop an action plan for audits undertaken for the WHRDs and RRW window NUNOs/partners.
- Review and analyze RRW partnersโ and UN Regional/Country offices quarterly financial and narrative reports, ensuring accuracy, compliance, and alignment with approved project documents.
- Ensure all RRW partner agreements, reports, and related documentation are regularly uploaded and maintained in the corporate database.
- Support the WHRD Program Analyst with tracking systems to monitor partner onboarding, cost and no-cost extension requests, reporting, spot checks and off boarding processes.ย
- Contribute to the collection, analysis, and presentation of programmatic and financial data for reporting processes.
- Offer advisory and operational support for programme management, including partner oversight, quality assurance, and compliance with standards.
- Serve as the focal point for the WHRD and RRW with UN Women and MPTFO operational colleagues regarding partner management and financial processes for partners.
- Provide substantive technical support to the implementation of the RRW and WHRD Windows
- Support the implementation of direct support and short-term grants managed under the RRW, including ensuring project and programme budgets are aligned with logical frameworks and work plans, supporting results-based budgeting and appropriate cost recovery.
- Assist the monitoring of the RRW email mailbox and online applications, ensuring prompt communication with applicants and responses to inquiries.
- Assist in preparing all relevant documentation for submission to the WPHF Funding Board for approval.
- Provide inputs for annual and quarterly reports for the RRW.
- Assist with the review of proposals submitted under the RRW, including direct support and short-term grants, in line with RRW requirements and evaluation templates.
- Support the expansion of the RRW and WHRD Windows, identifying potential challenges and proposing solutions.
- Provide technical assistance and capacity development to RRW and WHRD partners
- Provide targeted technical and analytical support to ensure high-quality financial reporting and delivery performance tracking of RRW/WHRD partners.
- Identify operational capacity-strengthening needs of partners and facilitate technical and programmatic support, including training sessions as required.
- Manage the process of identifying and synthesizing best practices and lessons learned that are directly linked to the implementation of the programmes and contribute to their dissemination.
- Provide technical support to any request from RRW/WHRD programme coordinators to improve partnership
- Support the coordination of RRW partners
- Organize coordination meetings and retreats with INGOs partners
- Support in identify and facilitate thematic discussions for quarterly coordination meetings.
- Support in preparing joint missions and key events.
- Contribute to the review and assessment of INGO applications in line with RRW requirements.
- Support the launch and management of calls or requests for proposals, including organizing technical review committees and conducting partner capacity assessments.
- Communicate with prospective applicants and provide timely responses to queries.
- Contribute to resource mobilization efforts and partnership-building strategies as requested.
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the WPHF.
Competencies :
Core Values:
- Integrity;
- Professionalism;
- Respect for Diversity.
Core Competencies:
- Awareness and Sensitivity Regarding Gender Issues;
- Accountability;
- Creative Problem Solving;
- Effective Communication;
- Inclusive Collaboration;
- Stakeholder Engagement;
- Leading by Example.
Please visitย this linkย for more information on UN Womenโs Values and Competencies Framework:ย
Functional Competencies:
- Good program management skills
- Good program formulation, implementation, monitoring and evaluation skillsย ย
- Good knowledge of Results Based Management ย
- Ability to gather and interpret data, reach logical conclusions and present findings and recommendations ย
- Good analytical skills ย
- Good knowledge of women peace and security agenda
- Ability to identify and analyze trends, opportunities and threats to fundraising ย
Minimum Qualifications
Education and Certification:
- Masterโs degree or equivalent in social sciences, human rights, gender/women's studies, international development, or a related field is required.
- A bachelorโs degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
Experience:
- At least 2 years in program management, liaising with CSOs, United Nations/international organizations, governments and/or funds.
- Demonstrable work experience in project implementation, coordination, monitoring and evaluation, donor reporting and capacity building.
- Demonstrable work experience in Women Peace and Security is an asset.
- International experience is desired.
Languages:
- Fluency in English.
- Knowledge of Arabic and/or French and/or Spanish is an asset.
Home based International PPSA holders are responsible for holding a work permit prior to starting the I-PPSA and valid for the I-PPSA duration.
Statements :
In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.
Diversity and inclusion:
At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates,ย and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age,ย ability, national origin,ย or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.
If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.
UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere toย UN Womenโsย policiesย and proceduresย andย theย standardsย of conduct expected of UN Women personnelย and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)
Note: Applicants must ensure that all sections of the application form, including the sections on education and employment history, are completed. If all sections are not completed the application may be disqualified from the recruitment and selection process.
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- Provide programme, financial, and operational oversight