Background:
UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.
Established by UN General Assembly Resolution 50/166 in 1996, the United Nations Trust Fund to End Violence against Women (UN Trust Fund) is the first and remains the only global UN funding mechanism dedicated exclusively to providing direct grants to civil society organizations working to prevent and end all forms of violence against women and girls (EVAW/G). Since 2010, UN Women has administered the UN Trust Fund on behalf of the UN system, providing a strong institutional foundation and field support through a global infrastructure of country and regional offices.ย
With nearly three decades of experience, the UN Trust Fund has become a key global mechanism for funding initiatives that aim to eliminate violence against women and girls. It plays a critical role in fostering collaboration across governments, UN agencies, and civil society to address the root causes and consequences of violence, aligning its work with broader international policies and frameworks. The UN Trust Fund focuses on providing long-term grants to organizations that work in diverse contexts, particularly those representing marginalized groups, such as indigenous women, women living with disabilities, and women from rural or conflict-affected areas. Its investments are survivor-centered and aim to have sustainable, long-term impacts. To date, the UN Trust Fund has funded over 700 initiatives in over 140 countries and territories, significantly contributing to global efforts to end violence against women and girls.ย
ย Reporting to the Capacity Development and Grants Operations Manager, the Operations Analyst provides management support in the areas of human resources, procurement, mission preparation and logistics support for UN Trust Fund events ensuring high quality and accuracy of work.
Key Functions and Accountabilities:
1. Provide Financial and Operations Oversight support for the UN Trust Fund Secretariat:
Support the Operations Specialist in overseeing the financial and administrative management of the UN Trust Fund, including support to the Secretariat and grantee partners, ensuring accuracy, compliance with UN Women policies, and alignment with partner agreements. Coordinate and monitor financial processes to ensure timely adherence to month-end and year-end closure activities, including management of closure checklists and submission of required certifications.ย Support the preparation, monitoring, and revision of the UN Trust Fund's annual operating budget and workplan; ensure accurate data entry and timely updates in Quantum, in coordination with relevant team members. Ensure accurate transaction recording in Quantum, timely processing of entitlements, and preparation of payment vouchers with complete documentation. Address unposted vouchers, including those with budget check errors, match exceptions, or pending approvals.2. Provide Financial and Operations Oversight related to UN Trust Fund Grantee Partners (UNTF):
Support budget oversight of UN Trust Fund-funded projects by reviewing grantee budgets, advising on financial compliance, initiating project entries, and processing budget revisions and rephasals. Oversee the tracking of grantee partnerโs compliance with financial and operational risks identified during the NGO implementing partner assessment, in collaboration with Programme and Finance Associates. Support oversight of timely and quality financial and operational grants closure processes as well as performance assessment reviews by Programme and Finance Associates. Support capacity building of staff on financial procedures, and remain up to date with IPSAS, UN Women Financial Regulations, and system changes to ensure continued compliance.3. Support Grantee Audit Processes and Compliance:
Support the annual audit process for UN Trust Fund grantee partners to ensure compliance with applicable regulations, risk-informed management, and timely resolution of audit findings. Support the impartial, risk-based selection of grantees to be audited and maintain appropriate documentation for audit planning. Coordinate pre-audit preparations, including synthesis of required documentation, completion of pre-audit questionnaires, and provision of technical support to grantees. Review audit findings and draft management responses in collaboration with relevant Secretariat staff; synthesize key lessons learned to inform future processes. Support the development and implementation of Audit Action Plans (AAPs), monitor progress through the Audit Extranet, and escalate delays or non-compliance as needed. Communicate financial findings and recovery amounts to relevant Finance Focal Points and ensure timely follow-up on withheld disbursements or required adjustments. Prepare responses to internal audit inquiries, including those from the UN Board of Auditors (UNBOA), and coordinate across teams to ensure timely submission. Contribute to continuous improvement of the audit process by maintaining tools, templates, and procedures aligned with UN Women financial regulations and operational policies.ย 4. Coordinate the Service Level Framework (SLF) and Country Office Collaboration:
Support the effective implementation of the Service Level Framework (SLF) between the UN Trust Fund and UN Women Regional and Country Offices (RO/COs), ensuring equitable, timely, and transparent administration of support services and cost recovery mechanisms. Coordinate the development, review, and quality assurance of annual Service Level Agreements (SLAs) between the UN Trust Fund and RO/COs, including facilitation of the signature process, accurate documentation, and maintenance of records. Monitor implementation of agreed-upon support services by RO/CO finance and programme focal points and coordinate the collection and review of biannual performance and financial reports from RO/COs. Assist with operational troubleshooting, clarification requests, and liaison with RO/COs to support effective collaboration, ensure timely reimbursements, and maintain alignment with UN Women regulations and financial controls.5. Provide administrative, global Human Resource Management, and procurement support (Bonn Business Center):
Ensure completion of the year-end asset verification in line with the Asset Physical Verification Procedure, and coordinate with the headquarters asset management team regarding any updates related to computer replacements or damaged equipment. Support the analysis and organization of office operations, including information and document management. Provide backstop support on human resource management and mission processes, including the timely submission of quarterly leave and mission plans for Chief and PPID approval, and ensure filing of mission expense reports with accurate supporting documentation as needed. Provide backstop support to procurement planning and implementation processes, including tracking and monitoring procurement activities and contracts to ensure timely delivery, compliance with contractual obligations. Provide inputs to support procurement processes, including the review of RFQs, ITBs, and RFPs; coordinate the receipt and preliminary evaluation of bids and proposals with technical teams, ensuring full compliance with UN Women procurement policies and guidelines. Manage supplier creation requests and maintain tracking for consultants and vendors in coordination with relevant focal points. Provide backstopping support to the UN Trust Fundโs Grants Management System (GMS), including assisting with user access and troubleshooting, supporting data management and system documentation, and contributing to training and Helpdesk functions during high-volume periods such as Calls for Proposals.6. Perform other duties within the functional profile as required to ensure the efficient functioning of the UN Trust Fund and the Organization.
Supervisory/Managerial Responsibilities:ย ย The incumbent might supervise consultants, especially if related to events management.
Competencies :
Core Values:
Core Competencies:
Awareness and Sensitivity Regarding Gender Issues; Accountability; Creative Problem Solving; Effective Communication; Inclusive Collaboration; Stakeholder Engagement; Leading by Example.Please visitย this linkย for more information on UN Womenโs Values and Competencies Framework:ย
Functional Competencies:
Strong knowledge of programme and project management in the context of finance and operations Good inter-personal skills and excellent organizational and coordination skills. Ability to analytically review and consolidate documents from varying sources. Ability to oversee and coordinate administrative and logistical processes and transactions. Ability to monitor programme delivery and develop financial and expense reports of large UN funds/programmes. Ability to provide input to business processes re-engineering and implementation of the new system.Recruitment Qualifications:
Education and Certification:
Masterโs degree or equivalent in Business Administration, Public Administration, Finance, HR, or related field is required.ย ย A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.ยExperience:
At least 1 year of progressively responsible experience at the national or international level, in human resources, office management, operations or finance.ย Strong administrative and operational experience in support of development or humanitarian programmes is required. Experience in working in a computer environment using multiple office software packages, experience in handling web-based management systems and ERP systems, preferably Oracle Cloud is required;ย Experience in the UN system is desirable.ยLanguages:
Fluency in Englishย is required.ย Knowledge of another official UN language is desirable (French, Arabic, Chinese, Russian or Spanish).Statements :
In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.
Diversity and inclusion:
At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates,ย and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age,ย ability, national origin,ย or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.
If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.
UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere toย UN Womenโsย policiesย and proceduresย andย theย standardsย of conduct expected of UN Women personnelย and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)
Note: Applicants must ensure that all sections of the application form, including the sections on education and employment history, are completed. If all sections are not completed the application may be disqualified from the recruitment and selection process.