TRANSPORT ASSISTANT

Org. Setting and ReportingThis position is located in Ain Ziouani within the Transport Section of the United Nations Disengagement Observer Force (UNDOF). The incumbent will report to Transport Officer. ResponsibilitiesUnder the supervision of the Transport Officer, the incumbent is responsible for: · Managing the expendable items of the Transport Section, including the acquisition, receipt and usage of spare parts and lubricants used in the TPT workshops. . Preparing requisitions of expendable items and POL products for the regular resupply of the TPT Stores supporting the workshops at POS 22 and Camp Ziouani for vehicle repair and maintenance. · Preparing lists of expendables to be ordered through the Supply Chain Management requisitioning unit. · Following up with the Supply Chain Management units and Supply Section regarding the delivery of items ordered. · Coordinates with the UNDOF R&I unit the receiving and inspection of incoming goods (R&I Inspection) · Codification of items before electronic receipt of same into the inventory system. · Ensures that UMOJA is updated to accurately reflect the inventory of expendables. . Creates, prints and records Driving permits, monitors expiry dates and withdrawal periods. . Monitors CARLOG downloading stations and vehicle units for functionality. · Raises discrepancy and defect reports for incoming assets that are not in accordance with specifications outlined in Purchase Orders. · Determines and regularly reviews ‘minimum-maximum’ levels of spare parts. · Alerts the supervisor of any shortages that may arise between re-supply cycles. · Focal point for creation of Budget and Audit reports. . Processes I-Need requests. · Ensures that expendables consumed are recorded accurately in UMOJA through the work order system. · Conducts random and scheduled physical verification checks. · Maintains complete records and documents of all related transactions and entries. · Generates complete and up-to-date inventory reports. · Generates correspondence and relevant status reports/technical reports as required. · Prepares cost estimates for the expendables used in the repair of UN vehicles and completes the relevant parts of the ‘Damage Discrepancy Reports’ in UMOJA. . Drives UN vehicles in support of UNDOF duties. . Acts as Attendance monitor on behalf of CTO and recording in UMOJA. . Records, Checks, and charges Liberty mileage. . Prepares all Transport related documents, Memo, Fax, Administrative instructions, Liberty and Welfare requests for CTO signature. · Performs other duties, as assigned. CompetenciesProfessionalism: Knowledge of Property Management and Financial rules and ability to apply these in the area of responsibility. Ability to maintain accurate records, review and interpret a wide variety of data. The ability to perform analysis, modeling, and interpretation of data in support of decision-making. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Competencies: Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed. Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect. EducationHigh school diploma or equivalent diploma. Certifications/diploma or other supplemental academic qualifications or training pertaining to the area of responsibility will be an advantage. (Transportation, Supply Chain management) Job - Specific QualificationValid driving license type B is required. Knowledge of UMOJA and Fleet Management System application is desirable. Knowledge of MS Office applications is desirable. Work ExperienceAt least five (05) years of progressively responsible experience in transport operations management is required. The minimum years of relevant experience is reduced to three (3) years for candidates who possess a first-level university degree or higher. LanguagesEnglish and French are the working languages of the United Nations Secretariat. For this job opening, English is required. There are no additional desirable languages specified. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details).