TRANSPORT ASSISTANT (4 posts)

Org. Setting and ReportingThe temporary position is located within the United Nations Support Office in Haiti (UNSOH). Pursuant to Security Council resolution 2793 (2025), UNSOH has been mandated to provide support; primarily to the Gang Suppression Force (GSF), the United Nations Integrated Office in Haiti (BINUH), the Haitian National Police (HNP), and the Haitian Armed Forces in the context of any joint operations with the GSF. Additionally, UNSOH is tasked with delivering technical assistance to the Organization of American States (OAS). The incumbent is responsible for the following duties. Provision of surface transport services in support of activities of UNSOH in accordance with the functional responsibilities of the Fleet Management Unit, or Fleet Maintenance Unit or Carlog Unit. Participation in the development of UNSOH Surface Transport Standard Operating procedures. Participation in the development of budget proposals for surface transport Section within UNSOH. Participation in the training activities to enhance the capacity of international and national staff members. These temporary positions are based in Port au Prince and is located in the Transport Unit. The Transport Assistant, FS-5 reports to Chief Transport Officer or his/her designate. ResponsibilitiesWithin delegated authority, the Transport Assistant, FS-5 will be responsible for the following duties: Fleet Management Unit duties: • Monitors distribution of non-expendable transport assets. • Ensures that bi-annual physical inventory of non-expendable transport assets is conducted in accordance with the established procedures and deadlines. • Ensures that records are maintained for non-expendable transport assets, including records in fleet management databases. • Coordinates the Mission Vehicle Establishment Committee (VEC) meetings. • Implements the Vehicle Replacement Policy. • Ensures that vehicle write-off cases are processed in accordance with the established procedures and deadlines. • Provides technical expertise on Contingent Own Equipment (COE) and safety inspections. • Provides inputs for statistical report on transport fleet utilization and composition. • Participates in the technical evaluations of bids received from vendors through the Procurement Section. • Ensures the constant availability of vehicles for temporary assignment in support of one-off and emergency tasks as directed by a Chief of Unit/Section, Transport. • Ensures that transportation equipment is returned in good working order on check-out by the outgoing personnel. • Ensures that monthly trip tickets and Electronic Vehicle Monitoring System (EVMS) statistics of the mission vehicle fleet are processed in accordance with the established procedures and guidelines. Spare Parts duties: • Ensures sufficient stock of light and heavy vehicle spare parts and issues required items to workshop mechanics and motor transport officers. • Conducts regular inventory checks of the Transport spare parts stocks. • Determines generic technical specifications, estimates quantity (number of units), drafts proposals for requisitions for spare parts, tools and equipment in accordance with the UN procurement procedures. Transport Dispatch duties: • Ensures the routine transportation requirements are identified within the area of responsibility. • Analyzes transportation requests and supervises route planning and reconnaissance. • Establishes service timetables and driver rosters. • Prepares and disseminates information regarding transport services and transport facilities available to customers. • Ensures maximum utilization and effective use of vehicle and driver resources • Ensures that all mission personnel are aware of the services available to them and communicates any changes that occur. • Ensures the provision of regular shuttle bus services along established routes. • Ensures the provision of ad-hoc transportation services to meet all requirements including staff and equipment movement for operational duty purposes. • Provides transportation briefings to incoming personnel at the check-in. • Ensures that the mechanical conditions of all vehicles and daily maintenance of the shuttle buses are performed. • Monitors the periodic maintenance and repair of the vehicles to ensure the reliability of the transportation service. • Ensures that website, files and documentation related to assigned duties are maintained and prepares reports for supervisors. • Monitors monthly mileage and fuel consumption reports for UN-owned vehicles. Transport Driver Testing / Damage Discrepancy Reporting duties: • Maintains databases to monitor the mission personnel in possession of the UN driving permits. • Conducts driving road assessments for the field mission staff members • Monitors contractual performance of vendors and verifies financial invoices. • Ensures that databases to monitor the Mission personnel in possession of UN driving permits are maintained. • Ensures that driving test assessments are conducted for UN personnel • Participates in the training activities to enhance the capacity of international and national staff members. • Performs other related duties as required. CompetenciesProfessionalism: Knowledge in managing the acquisition, receipt, distribution, maintenance, repair, utilisation and write-off of the vehicle fleet; Knowledge of the UN financial rules and regulations and DOS policies; Ability in the efficient use and accurate accounting of resources controlled by Transport Unit. Shows pride in work and achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Teamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others' ideas and expertise; Is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Technological Awareness: Keeps abreast of available technology; Understands applicability and limitations of technology to the work of the office; Actively seeks to apply technology to appropriate tasks; Shows willingness to learn new technology. EducationHigh school diploma or equivalent is required. Job - Specific QualificationA valid driver’s license is required. A Category “C” (Truck over 3.5T) or above is desirable. Technical or vocational certificate in Auto mechanic, transportation, or other related fields is required. Work ExperienceA minimum of 8 years of progressively responsible experience in motor vehicle transport operations or related area is required. At least five years of experience in maintenance and repair vehicles is required. Experience in international operations in a post conflict environment is desirable. Experience in installing, maintaining and operating Car log is desirable. Experience in managing a large multicultural team at country, regional and global levels is desirable. LanguagesEnglish and French are the working languages of the United Nations Secretariat. For this job opening, English is required. French is desirable. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details).