Traineeship – Communications for Pre-deployment Training and Advisory Team

Area of Specialization/Thematic Areas:

Communications

Overview (quick description of the funded project and its context):

UNITAR is an autonomous body within the United Nations that was established in 1965 pursuant to a UN General Assembly resolution. UNITAR’s mission is to develop the individual, institutional and organisational capacities of countries and other United Nations stakeholders through high quality learning solutions and related knowledge products and services to enhance decision-making and to support country-level action for overcoming global challenges.

UNITAR Division for Peace groups together all programming in the fields of conflict prevention, peace-making, peacekeeping and peacebuilding to provide the most comprehensive support to the promotion of peace, justice and strong institutions worldwide, thereby essentially advancing the implementation of Sustainable Development Goal 16. In the view of promoting democratic governance and human rights, the Division focuses on offering innovative capacity-building and knowledge-management solutions for a broad range personnel (including uniformed personnel, representatives of regional and international organizations, United Nations staff, women peacemakers, minority and indigenous peoples’ representatives) working towards sustaining peace, while ensuring that these activities meet the specific needs of conflict-affected and post-conflict countries.

General objectives of the contract:

The trainee shall work closely with the Pre-deployment Training and Advisory (PDTA) team to support a range of communications tasks related to the development and implementation of the PDTA’s projects. This role offers hands-on experience in strategic communication within an international context, contributing to the visibility and outreach of the section’s activities.

Responsibilities/Description of Professional Services:

• Support drafting, editing, and preparing communication materials such as social media posts, web page content, newsletters, and reports, ensuring alignment with UNITAR's overall communication strategy and objectives;
• Assist with the preparation of social media campaigns for international days, ensuring high engagement and visibility;
• Collect the content necessary for the preparation of communication materials;
• Collaborate with the Division for Peace communications team to develop and schedule PDTA communication materials;
• Contribute to the development and editing of internal reports, such as the quarterly report and annual report;
• Assist in the ongoing updates and improvements of the PDTA web , ensuring that all content is up to date, engaging, and of high quality;
• Provide administrative support within the communication team, including organizing meetings, managing digital files, and preparing internal documents as needed;
• Offer logistical and administrative support for the implementation of section’s communication activities;
• Support with the drafting of a communication plan around PDTA activities;
• Provide further support as requested by the supervisor. Measurable outputs / deliverables / schedule of deliverables:
  • Support with drafting and editing communication materials is provided in a timely and quality manner;
  • Assistance in the development and implementation of social media campaigns for key international days is provided;
  • Support with collecting and organizing relevant content for communication purposes is provided;
  • Coordination with the Division for Peace communications team to develop and schedule PDTA content is ensured;
  • Contributions to the drafting and editing of internal reports such as the quarterly and annual reports are made;
  • Support with updating and maintaining the PDTA web pages, ensuring clarity, accuracy, and quality of content, is provided;
  • Logistical and administrative assistance for the communication team’s operations is provided;
  • Support with drafting a communication plan to promote PDTA activities and initiatives is delivered;
  • Additional tasks and responsibilities assigned by the supervisor are completed in a timely and professional manner. Learning Objectives:

    By the end of the traineeship, the incumbent will be able to:

    📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

    ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

    • Gain a solid understanding of communication’s role in advancing the impact and visibility of UNITAR and UN peace operations;
    • Draft and edit communication materials including social media content, newsletters, and web articles aligned with UNITAR’s branding guidelines;
    • Collect and organize impactful content, including testimonials and media, to support storytelling and donor visibility;
    • Collaborate with internal teams and external partners in a multicultural environment;
    • Translate UNITAR’s strategic communication goals into actionable outputs across different platforms;
    • Propose creative ways to enhance PDTA’s communication reach and engagement;
    • Work independently and take initiative while adapting to evolving priorities. Performance Indicators for Evaluation of Results:

      Timely and quality submission of the deliverables; activities implemented with a high degree of effectiveness and efficiency, demonstrating a high degree of professionalism of the Trainee and contributing to an increase in the professional image of the Institute.

      Competencies:

      Professionalism: Ability to follow up on project work-plan. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; takes responsibility for incorporating gender and inclusivity perspectives and ensuring the equal participation of women and men in all areas of work.

      Situational competencies: Ability to provide culture-specific deliverables that take into account the local context and culture; demonstrates flexibility and adaptability; demonstrates creativity and orientation towards solutions.

      Interpersonal competencies: Ability to communicate and interact effectively with all stakeholders; is able to work both independently and as part of a team; is able to work under pressure and with limited resources; demonstrates high level of discipline.

      Planning and organizing: Excellent planning, organizational skills, attention to detail, ability to prioritize own work, delivering results and quality work, including when working under pressure.

      Communications: Excellent communication skills (spoken, written and presentation), including the ability to draft/edit a variety of written documents. Ability to evaluate information needs and to provide appropriate and targeted information accordingly.

      Technology awareness: Fully proficient in computer skills, with ability to use a variety of software and applications.

      Teamwork: Strong interpersonal skills; ability to deal effectively with multiple constituencies and to establish and maintain effective working relations in a multicultural, multi-ethnic environment with sensitivity and respect for diversity. Reporting structure:

      The Trainee reports to Chief, Pre-deployment Training and Advisory Section, Division for Peace, PTPU.

      What we offer:
    • Hands-on experience with the United Nations.
  • Work in a multicultural context.
• Inspiring and energetic working environment.