Contract InformationThe first year of contract will be probationary with the possibility of further extension subject to satisfactory performance
Salary InformationUS$ 84,672 net per annum, plus post adjustment (currently US$ 62,064). Salary is free of income tax in the United Kingdom
PurposeUnder the overall supervision of the Deputy Director (Planning & Programming), Technical Cooperation and Implementation Division (TCI), the Technical Officer (Planning & Programming) will play a pivotal role in the planning, coordination and monitoring of the Organizationโs technical cooperation activities. This newly re-focused position involves working closely with all IMO technical divisions, Member States and other stakeholders to gather inputs, develop integrated plans, and guide the programming of technical cooperation initiatives globally. The incumbent will also support the Organizationโs transition to a thematic, results-oriented paradigm, strengthening coherence, and enhancing the impact of IMOโs technical cooperation work
Duties and ResponsibilitiesTC Planning and Analysis 1. Supervise and coordinate the biennial and annual planning of IMOโs technical cooperation programme, while promoting the shift to thematic planning, including the allocation of the TC Fund, in consultation with other IMO technical divisions, relevant national/regional authorities, donors and partners, to ensure cohesive planning aligned with organisational priorities. 2. Assess and analyse the challenges faced, and assistance required by Member States, and identify and prioritize their needs to be addressed by IMOโs technical cooperation programme, utilising relevant inputs such as IMSAS audit results, requests for assistance from Member States, outcomes from IMO bodies, past technical cooperation efforts, and others as relevant. 3. Observe the work of the Assembly, Council and of the other Committees and subsidiaries with a view to identifying issues which the Technical Cooperation Committee (TCC) and/or TCID will need to respond to.4. Identify evolving issues and developments in the maritime sector, as well as at the UN-wide, public and private sector levels, to be addressed by IMOโs technical cooperation programme, and develop new programme concepts accordingly, in consultation with relevant IMO technical officers and industry representatives across the maritime sector. 5. Develop and formulate submissions to the Assembly, Council, TCC and other IMO organs on TC strategic developments, policies and proposals.6. Oversee the annual process of preparing the programme implementation documents, in consultation with the beneficiaries, donors, TC Focal Points and implementing officers across other IMO divisions.Programme Implementation & Resource Management7. Develop and maintain the overall programme framework for IMOโs technical cooperation programme, including timelines, deliverables and resource requirements. 8. Propose and coordinate adjustments to the work programme, supported by analysis, to accommodate evolving priorities, impact assessments, resource constraints and or emerging needs of Member States. 9. Collaborate with stakeholders involved in capacity-building and the delivery of technical assistance, both within IMO and with key external implementation partners and institutions, to ensure successful and harmonized delivery and to avoid duplication of efforts and resources. 10. Oversee the design and implementation of thematic programmes, as required, including coordination of the design and delivery of activities with colleagues from other IMO divisions, ensuring that all operations, financial administration and procurement activities are in compliance with IMO standards and procedures and in coordination with other Secretariat stakeholders. 11. Carry out missions and represent the IMO in national, regional and international meetings and events related to the promotion and delivery of IMOโs technical cooperation programme. Monitoring and Evaluation 12. Oversee the design and implementation of monitoring and evaluation systems and processes to track technical cooperation outcomes and impact, including the preparation and delivery of status and financial reporting.13. Assess and monitor progress of technical cooperation implementation, including analysis of impact of TC interventions and recommendations for improvement, for submission to IMO organs, recipients and donors, as appropriate. 14. Analyse key performance indicator data, identify trends or risks, and propose corrective measures to improve TC programme efficiency, effectiveness and alignment with IMOโs strategic objectives. TC Policies and Procedures15. Lead the day-to-day management of technical cooperation policies, procedures and other mechanisms that underpin the efficient and effective delivery of IMOโs capacity building work.16. Research, propose and lead improvement initiatives to make enhancements to the activities associated with TC planning and implementation, including innovative methodologies, tools, guidance, systems and other approaches.Donor Contributions 17. Liaise with donors regarding funding contributions to support the TC programme, including the utilization of funds in alignment with agreed needs and priorities, active communication with donors about fund balances and statements, development of proposals for utilization of funds and reporting on agreed implementation.18. Supervise the processes related to the receipt of donor contributions and allocation of funds to the IMO TC programme based on agreed needs and priorities.Secretariat Support 19. Provide substantive Secretariat support to IMO meetings, notably the Technical Cooperation Committee (TCC) and associated Working or Drafting Groups that are convened during TCC meetings. 20. Draft meeting documents, briefs, presentations, memos, speeches, etc on matters related to the IMOโs technical cooperation programme for the Director TCID, TCC, the Secretary-General, Council, Assembly and other IMO organs and/or their subsidiary bodies, as required. Staff Supervision21. Supervise and oversee the day-to-day work of a small team, providing direction and coordination of workload based on divisional priorities. Provide performance management and professional development feedback with a view to developing skills and competencies of junior staff members. Other Duties22. Perform other related duties, as required by the Deputy Director, Planning and Programming, Technical Cooperation and Implementation Division
Required Competencies1. Ability to analyse complex programmatic requirements, prioritize activities, and propose strategic solutions that enhance the overall effectiveness of technical cooperation.2. Demonstrated expertise in planning, designing, and implementing technical cooperation projects or programmes, including budget oversight and results-based management.3. Proven ability to design and apply monitoring and evaluation frameworks, analyse data to track progress and impact, and recommend improvements for future programming cycles.4. Strong interpersonal skills to build partnerships, coordinate across organizational units, and facilitate cooperation among diverse stakeholders to negotiate and influence to build consensus and achieve objectives.5. Ability to work effectively in a complex, multi-stakeholder environment with a range of international and local stakeholders in a cross-cultural context. 6. Excellent communication skills, including drafting and ability to present complex issues in a clear an accurate manner to a variety of audiences, including representing IMO in external forums. 7. Ability to introduce new ideas, methodologies, and tools that streamline technical cooperation planning and bolster organizational learning.8. Strong organizational and time management skills when required to work under pressure and deliver quality outcomes on time, and able to manage conflicting priorities with a positive and solutions-oriented approach. 9. In-depth understanding of the challenges facing maritime administrations, particularly in least developed countries (LDCs), and small island developing states (SIDS), and the work of IMO to address these challenges
Experience1. A minimum of seven (7) years of progressively responsible experience in the management of capacity-building and development projects or programmes, preferably in the maritime sector, including a minimum of three (3) years professional experience working within the United Nations, international or regional organization, or other similar organization is required. 2. Experience implementing development and/or technical cooperation programmes and projects is essential.3. Experience in providing secretariat support to multilateral meetings (UN or other) is essential.4. Experience in organizing and or presenting at regional or global forums/meetings/events (UN or other) on maritime and sustainable development issues in relation to IMOโs regulatory framework would be highly advantageous
EducationAdvanced University degree in the field of public policy, public or business administration, maritime administration, economics, international development, international relations, law, project management, or other closely related field
Language SkillsProficiency in English, both written and oral, is essential. Working knowledge of other UN languages would be an asset
OthersCompetent in the use of relevant IT applications including advanced skills in MS Office is essential. Financial and budget management experience is essential. Working knowledge of SAP or equivalent ERP systems would be an asset