Open to Internal and External Candidates
Reference No. : SVN/2025/039
Position Title : Project Assistant
Duty Station : Jakarta
Organization Unit : Immigration Border and Governance Unit
Classification : G-3
Type of Appointment : Special Short-Term Contract
Report to : National Project Officerย
Estimated Start Dateย : As soon as possible
Closing Date : 15 October 2025
Established in 1951, IOM is a related organization of the United Nations, and as the leading UN agency in the field of migration, IOM works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all.ย
Operational in Indonesia for more than 40 years, IOM Indonesia is working on a wide range of activities in partnership with the Government of Indonesia, civil society, private sector actors, migrants and communities. IOM Indonesia is engaged in several thematic areas, including: Counter-Trafficking (CT), Labour Mobility and Social Inclusion (LMI), Disasters, Climate and Resilience (DCR), Immigration and Border Governance (IBG), Refugee Care, Migration Health, Migration Governance, and Resettlement and Voluntary Returns.ย
IOMโs Immigration and Border Governance (IBG) Division supports Member states in strengthening the policy, legislation, operational systems, human resources and administrative and technical structures required to respond more effectively to diverse migration and border management challenges. IBG project and activities are in line with IOMโs commitment to facilitate orderly, safe and regular migration and mobility.
Under the direct supervision of the Immigration and Border Governance National Project Officer and the overall supervision of the Programme Manager, the Project Assistant will be responsible for supporting the implementation and provision of targeted technical assistance to beneficiaries of projects related to maritime security and land border post capacities. In addition, the Project Assistant will be also responsible to provide clerical support to the programme and initiatives and the Immigration and Border Governance portfolio.
Responsibilities and Accountabilities
Required Qualifications and Experience
EDUCATION
School diploma with three years of relevant experience; or,Bachelorโs degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with one yearof relevant professional experience.Accredited Universities are those listed in the UNESCO World Higher Education Database.
EXPERIENCE
Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizationsIndonesian National with good knowledge and understanding of migration issues and border managment in Indonesia context, is an advantagePrevious experience in developing social media contents, publication, and drafting is advantageAble to manage workload within general schedule of work, instructions and standard practices.ย Demonstrated ability to work in a multicultural, multi-ethnic environment and to maintain effective working relations with people of different national and cultural backgrounds.SKILLS
Technology savvy, proficiency in Microsoft Office tools (Word, Excel, Outlook, Powerpoint, Sharepoint)Strong communication and writing skillsAbility to operate designing software (Photoshop, Canva, etc.) would be an advantage ย Good personal commitment, efficiency, flexibility, creative thinking and attention to detailAbility to work effectively and harmoniously with colleagues from varied cultures and professional backgroundsย Required Competenciesย IOMโs competency framework can be found at this link. Competencies will be assessed during the selection process.ย Values - all IOM staff members must abide by and demonstrate these three values: Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.Courage: Demonstrates willingness to take a stand on issues of importance.Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.Core Competencies โ behavioural indicators (Level 1) Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.Accountability: Takes ownership for achieving the Organizationโs priorities and assumes responsibility for own actions and delegated work.Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.Managerial Competencies โ behavioural indicators (Level 1) (applicable only if position is with direct reports) Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organizationโs vision. Assists others to realize and develop their leadership and professional potential.Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.Strategic thinking and vision: Works strategically to realize the Organizationโs goals and communicates a clear strategic direction.Humility: Leads with humility and shows openness to acknowledging own shortcomings.Notes Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.Appointment will be subject to certification that the candidate is medically fit for appointment, verification of Education certificate and security clearances.ย IOM applies local United Nations Salary Scale.ย IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.Please submit your application online by clicking \"Apply\" button above. Please attach the Resume and Cover letter (indicating where you found this vacancy) in your application. The deadline for applications is 15 October 2025. Candidates applying for this vacancy are required to declare whether they have relatives already working for IOM. ย
Only applicant who meets the above qualification will be consideredFor further information and other job postings, you are welcome to visit our website: IOM Indonesia Careersย