Open to Internal and External Candidates
Reference No. : SVN/2025/10
Position Title : ย Human Resources Assistant
Duty Station : Jakarta
Organization Unit : Resource Management
Classification : G-3
Type of Appointment : Special Short-Term Contract
Report to : Senior Human Resources Associate
Estimated Start Dateย : As soon as possible
Closing Date : 8 May 2025
Established in 1951, IOM is a related organization of the United Nations, and as the leading UN agency in the field of migration, IOM works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all.ย
Operational in Indonesia for more than 40 years, IOM Indonesia is one of the largest IOM missions in the world working on a wide range of activities in partnership with the Government of Indonesia, civil society, private sector actors, migrants and communities. IOM Indonesia is engaged in several thematic areas, including: Counter-Trafficking Labour Migration/Labour Mobility and Social Inclusion (CT-LM/LMSI), Disasters, Climate and Resilience (DCR), Immigration and Border Governance (IBG), Refugee Care, Migration Health, Migration Governance and Resettlement and Voluntary Returns.
The Resources Management Unit contributes to the monitoring and supporting the budgetary financial, human resources and other administrative functions to ensure quality, effective and efficient resources management of the Country Office
Under the direct supervision of the Senior Human Resources Associate, the Human Resources Assistant will be responsible and accountable for providing administrative and Human Resources services in the Country Office and its sub-offices
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Responsibilities and Accountabilities
Provide administrative assistance for the smooth running of the Human Resources processes and activities in the office.Provide general assistance in the recruitment processes including but not limited to circulation of vacancy announcements, interview arrangements, preparation of materials necessary for the interviews and technical test, support with reference checks, sending out messages to candidates, etc.Perform assigned roles in WAVE, paying special attention to data consistency and accuracy; input and maintain data based on approvals and supporting documentation; generate reports, contract extensions, personnel actions; attend to leave administration, and other related documentation.Maintain orderly personnel files of staff, instructions, bulletins and other documents in the Human Resources Unit (electronic and/or hard copies).Assist in the retrieval drafting and formatting of HR reports and statistics, letters, notes and other Human Resources-related certifications and correspondence as directedย Support the organization of meetings, HR induction, training activities and other Human Resources events by carrying out logistical activities such as arrangement of meeting facilities, equipment, materials, preparation of correspondence and drafting and assembling of documents.Provide support to cover Front Desk tasks and other HR administrative tasks as necessary.Perform other related duties as assignedRequired Qualifications and Experience
Education
High School diploma with three years of relevant experience; or,Bachelorโs degree in Human Resources, Business Administration, Psychology or related field with one year of relevant professional experienceExperience
Experience with international humanitarian organizations, non-government or government institutions/organizations in a multi-cultural setting is an advantageSkills
Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, Visio, E-mail, Outlook;ย Previous experience inย Oracle is a distinct advantage;Attention to detail, ability to organize paperwork in a methodical way;ย Discreet, details and client-oriented, patient and openness to continuous learningยLanguages
IOMโs official languages are English, French, and Spanish.ย
For this position, fluency in English and Bahasa Indonesia is required (oral and written).Required Competenciesย IOMโs competency framework can be found at this link. Competencies will be assessed during the selection process.ย Values - all IOM staff members must abide by and demonstrate these three values:
Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.Courage: Demonstrates willingness to take a stand on issues of importance.Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.Core Competencies โ behavioural indicators (Level 1) Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.Accountability: Takes ownership for achieving the Organizationโs priorities and assumes responsibility for own actions and delegated work.Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.Notes Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.Appointment will be subject to certification that the candidate is medically fit for appointment, verification of Education certificate and security clearances.ย IOM applies local United Nations Salary Scale.ย IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.Please submit your application online by clicking \"Apply\" button above. Please attach the Resume and Cover letter (indicating where you found this vacancy) in your application. The deadline for applications is 08 May 2025. Candidates applying for this vacancy are required to declare whether they have relatives already working for IOM. ย
Only applicant who meets the above qualification will be consideredFor further information and other job postings, you are welcome to visit our website: IOM Indonesia Careersย