Supply Chain Manager

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. We believe in the power and potential of every child but know this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected.

Working together with children, young people, supporters and partners, we strive for a just world, tackling the root causes of the challenges girls and vulnerable children face. We support children’s rights from birth until they reach adulthood and we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

For over 85 years, we have rallied other determined optimists to transform the lives of all children in more than 80 countries.

We won’t stop until we are all equal.

SUMMARY OF THE POSITION

Supply Chain is the backbone of our operations. Within Plan International Sierra Leone, this role will ensure appropriate strategic direction is set, implemented and maintained for the Country's Supply Chain, aligned with our Global Strategy as well as Plan International standards and processes. The postholder will drive supply chain planning and engage proactive front-end Supply Chain support to meet project needs and requirements; achieving compliance with Donor rules and regulations, Plan’s own internal policies, procedures and systems, as well as upholding high standards of ethics at all times.

Responsible for the efficient and effective organisation and coordination of the Supply Chain Team, this is an opportunity to grow performance and expertise within the Country Office and across Programme Units (PUs) and Programme Implementation and Influencing Areas (PIIAs) strengthening internal control, processes, capacity and performance. With a strong analytical and problem-solving mind, you will be able to identify challenges and opportunities for innovative improvements and act as a leader for change.

The Supply Chain Manager is a member of the Extended Country Leadership Team (ECLT) of Plan International Sierra Leone.

DIMENSIONS OF ROLE

The role covers all areas of the Supply Chain at the Country Office level and supervision of Programme Units (PUs) and Programme Implementation and Influencing Areas (PIIAs) supply chain focal points through dotted line management. Cross-functional engagement with other teams is critical to ensure alignment of processes and efficient operations country-wide.

Supply Chain Management in the scope of this role includes:

• Technical processes across Operational Planning, Procurement, Assets, Fleet, Inventory and Warehouse Management, Distribution, Gifts in Kind, administration (premises, travel & accommodation, events, …), customs clearance in both Humanitarian and Development contexts

• Process performance analysis, monitoring and reporting

• Systems application, compliance and strengthening

• Team management and capacity strengthening

• Development of KPIs for Supply Chain activities; measuring and monitoring progress against objectives, ensuring targets are met to enable seamless synergies with other departments

• Provision of support and reporting to the Head of Operations in order to minimise financial and compliance risks throughout the Supply Chain

• Support in the selection of our partners and working with them on capacity strengthening and monitoring across their supply chain activities.

  • Budget – (The Supply Chain Manager will have budgetary authority/responsibility, authority for procurement as provided for on the DOA)

  • Staff – The postholder directly or indirectly line manages a Team of 12 at a Country Office level, and technically supervises the Teams of 2 field Programme Units. The team includes staff from Procurement, Logistics and Administration.

  • Stakeholder Engagement – Internally, the postholder will engage across functional and geographical boundaries within the Country (Programme and Project staff, Finance, IT, Risk and Compliance, Programme Unit managers…). Externally there will be engagement within and outside the sector, including INGO, UN agencies, logistics clusters, HULO, Partners and Suppliers

    📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

    ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

    Accountabilities

    Maintain high management standards for all Supply Chain activities

    • The needs of the Country Programme are planned, consolidated and appropriately sourced, with effective processes to achieve cost-savings, and compliance and minimise risk.

    • The Country’s Fleet of engines (including vehicles, motorbikes and generators owned and rented) is fit for purpose to deliver Plan International's projects and is well managed.

    • The storage and flow of goods in the Country’s supply chain enables timely project delivery, whilst maintaining consistent and appropriate controls.

    • The Country has a planned, fit-for-purpose pool of assets (low and high value), and can effectively control, manage and report on them.

    • Offices and other premises (incl. warehouses, accommodation) are managed as a country-wide portfolio, with needs and costs reviewed and anticipated regularly.

      Leadership

      • Accountable for overall Supply Chain performance, providing strategic direction for the function and ensuring it is well aligned to the organisational strategic objectives and Country Strategy.

      • Develop the overall operational planning for procurement, fleet and assets, in liaison with respective user departments, and lead the implementation of the plan to realise the organisation’s objectives.

      • Monitor overall process performance, manage continuous improvements in the department, and ensure regular reports are received including quarterly procurement planning analysis.

      • Performance Management - Manage, motivate, develop and oversee the performance management of staff in line with the organisation’s systems, rules and regulations for HR management including staff evaluation, training and career planning.

      • Act as the supply chain & logistics focal point for all grants/programmes, providing high-quality input at all stages of the project cycle including supporting the development of grant proposals covering all aspects of supply chain & logistics (supply chain plans, procurement plans, ensuring Plan International leadership in efficiency & effectiveness metrics, staffing plans, budgeting, etc.).

      • Proactively engage with cross-functional Teams to ensure the inclusion of Supply Chain aspects in all areas of the organization from proposal development, budgeting, programme planning, inception and implementation.

      • Provide supply chain leadership & management support to key programmes in the country, with emphasis on ways of working effectively with the different Programme Units.

      • Lead on driving supply chain change initiatives through the country supply chain aiming for operational excellence in line with the Supply Chain Operations Manual.

        Supply Chain Operations Management

        • Responsible for the compliant and efficient execution of Supply Chain operations in line with Donor rules and regulations and Plan Global standards, policies and tools.

        • Proactively input to the development of grant proposals covering all aspects of the supply chain (supply chain plans, procurement plans, budgets…) ensuring Plan International leadership in efficiency & effectiveness metrics, staffing plans, budgeting, etc.

        • Lead on Procurement Planning development, analysis and strategic orientation for procurement activities within the Country ensuring efficient planning and allocation of resources.

        • Develop a strong procurement structure with proactive market and supplier identification, and development of supplier framework agreements in line with overall Country Programme needs and requirements.

        • Develop a sourcing strategy to make procurement activities more proactive and strategic in a manner to enable on-time, quality, and cost-efficient programme delivery.