SUPPLY ASSISTANT

Org. Setting and ReportingThis position is located in the Life Support Contracts Unit of the United Nations Interim Security Force for Abyei (UNISFA), duty station Abyei. The Supply Assistant reports to Chief Life Support Contracts Unit or their designate. ResponsibilitiesWithin delegated authority, the Supply Assistant at this level carries out the following duties: • Assists in verifying Food Rations and Fuel requisitions in accordance with TCC monthly requirements. • Assist in conducting R&I and quality assurance for food rations delivered by the contractor. • Assist in submission of report of receipt and distribution of food rations and fuel to Life support in Abyei. • Assist in ensuring that UNISFA Contingent(s) food requests do not exceed authorized parameters, i.e. Calorific Value and CMR entitlement. • Monitor weekly ration deliveries in Electronic Rations Management (eRMS), verify and accept into eRMS ration receipts uploaded by contingents Logistics/Food Officers. • Assist in providing technical guidance and support to Contingent Logistics/ Food Officers on procedures involving the United Nations Rations Scale (UNRS), food requests, ration delivery procedures, emergency reserves, food safety and effective storage procedures. • Monitor mission emergency reserve stock holdings held at the Contractor’s Warehouse and Contingent locations. 14 DOS of CRP must always be maintained. • Process, record and resolve all customer complaints received and promptly inform the contractor to ensure corrective action is taken. • Ensure the contractor processes for prompt re-delivery all discrepancies for missing, damaged or rejected commodities as per contractual obligations. • Provide continuous eRMS technical support and re-fresher training to Contingent Logistic/ Food Officers following rotation and if required. • Be an active member of Rations Unit training team to brief/train incoming Contingent Logistics / Food Officers and new UN staff members on Rations Unit policies and procedures. • Be an active member of Rations Unit inspection team to regularly visit contingent locations to conduct audits and inspections to ensure rations are correctly received, stored and maintained in accordance with the Rations Unit policy and procedures. • Assist in conducting arrival inspection, preload inspection, and delivery inspection of food rations. • Coordinates and ensures that contingents receive food as order. • Ensure that the contractor's invoices are accompanied by appropriate supporting documentation to facilitate their review and subsequent processing. • Generates relevant status reports and other reports as required. • Maintains and monitors relevant databases (e.g. stock levels of emergency stocks) and refers any irregularities to the supervisor. • Organizes Performance Review Meetings, draft minutes and maintains contract files if required. • Performs other duties as assigned by the supervisor. CompetenciesPROFESSIONALISM: Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines, and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. COMMUNICATION: Speaks and writes clearly and effectively; Listens to others, correctly interprets messages from others and responds appropriately; Asks questions to clarify, and exhibits interest in having two-way communication; Tailors language, tone, style and format to match the audience; Demonstrates openness in sharing information and keeping people informed. TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to clients. EducationHigh School Diploma or equivalent is required. Job - Specific QualificationNot available. Work ExperienceA minimum of two (02) years of progressively responsible experience in food handling, inventory and supply management or related area is required. Experience n the use of a rations management database such as the Electronic Rations Management System (ERMS) is desirable. LanguagesLanguages: English is the working language of the United Nations Secretariat. For the position advertised fluency in oral and written English is required. AssessmentEvaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview. Special NoticeThis position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. Applicants for positions in the General Service and related categories must be authorized to work for the United Nations in the duty station where the position is located. Eligible applicants selected from outside the duty station are responsible for any expenses in connection with their relocation to the duty station. Staff members subject to local recruitment are not eligible for allowances or benefits exclusively applicable to international recruitment. The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff, as per the Secretary General´s Gender Parity Strategy. Female candidates are strongly encouraged to apply for this position. • This position is temporarily available for a period of 364 days. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment. • While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. • Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station. • This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15. • Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation. • Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as \"retirement.\" Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service. United Nations ConsiderationsAccording to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date. No FeeTHE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.