Special Notice: The ICAO Assembly recently reaffirmed its commitment to enhancing gender equality and the advancement of women by supporting UN Sustainable Development Goal 5 “Achieve gender equality and empower all women and girls.”
Female candidates are strongly encouraged to apply for ICAO positions, especially in the Professional and higher level categories.
ICAO Core Values: Integrity, Professionalism, Respect for Diversity.
THE ORGANIZATIONAL SETTING
The Air Navigation Bureau (ANB) in ICAO is responsible for providing technical guidance to the Air Navigation Commission (ANC), the Council, and the Assembly. The Air Navigation Bureau provides technical expertise in aviation-related disciplines to States, industry and all elements of the Organization. The Bureau is also responsible for maintaining and implementing the Global Aviation Safety Plan (GASP) and Global Air Navigation Plan (GANP), including its aviation system block upgrades as well as producing yearly safety and air navigation status reports. The Bureau develops technical studies and proposals for Standards and Recommended Practices (SARPs), and Procedures for Air Navigation Services (PANS) for further processing by the governing bodies of ICAO. The Bureau also develops related procedures and guidance material. The Bureau also manages the Universal Safety Oversight Audit Programme (USOAP) using a Continuous Monitoring Approach (CMA) that monitors all States on a continuous basis.
The Safety and Air Navigation Oversight Audit Section (OAS) of the Monitoring, Analysis and Coordination (MAC) entity of the Air Navigation Bureau (ANB) is responsible for the implementation of the ICAO USOAP, which is aimed at ensuring the effective implementation by ICAO Member States of safety-related Standards and Recommended Practices (SARPs) and associated procedures using a continuous monitoring approach. The Section is responsible to identify safety deficiencies in Member States by conducting various USOAP activities such as safety oversight audits, ICAO Coordinated Validation Missions (ICVMs), off-site validation activities, assess associated safety risks, and develop assistance strategies. The Section is also responsible for reporting on audit findings and for determining the impact on aviation safety arising from the lack of effective implementation of the critical elements of a State safety oversight and aircraft accident and incident investigation systems.
The incumbent will work independently in the coordination, preparation, conduct, reporting and analysis of audit missions and focus in the area of aerodromes and ground aids. General guidance will be provided by the Chief, Safety and Air Navigation Oversight Audit Section (C/OAS). Coordination of the work programme will be done through C/OAS and the Chief, Oversight Support Unit (C/OSU).
MAJOR DUTIES AND RESPONSIBILITIESFunction 1 (incl. Expected results)
Participates in USOAP CMA activities, achieving results such as:
Plan, prepare for, and participate in, the conduct of safety oversight audit and validation missions, either as a team leader or team member, to determine States’ capacity for safety oversight by verifying compliance with the Chicago Convention or national regulations, conformance with ICAO Standards and adherence to ICAO Recommended Practices and procedures and good aviation safety practices. Conduct analyses of USOAP CMA activities’ findings and corrective action plans in the area of aerodromes and ground aids submitted by States to enable ICAO, States and international organizations to prioritize actions to resolve safety concerns. Represent ICAO in international and regional USOAP CMA activities: meetings, conferences, symposia and other related events. Provide training to team members and team leaders on the conduct of USOAP activities. Function 2 (incl. Expected results)Ensures timely development and preparation of reports for transmittal to Member States, achieving results such as:
Review audit findings, reports, corrective action plans and any other information submitted by States in the area of aerodromes and ground aids. Review updates on the progress submitted by States in reviewing safety-related deficiencies identified through the USOAP for posting on the public website of ICAO and USOAP restricted website. Perform quality control on audit and validation reports and related documentation to ensure consistency and adherence to the established report preparation standards and requirements. Prepare mission reports and follow up on actions thereof. Function 3 (incl. Expected results)Contributes to the evolution of USOAP CMA, achieving results such as:
Ensure all questionnaires related to aerodromes and ground aids are maintained up to date to keep pace with the latest Annex amendments and associated guidance material. Manage and maintain the information contained in the Universal Safety Oversight Audit Programme (USOAP) online framework (OLF) primarily in the area of aerodromes and ground aids. Maintain and update the Computer-based Training (CBT) as appropriate, in the area aerodromes and ground aids. Lead the activities related to the enhancement of the protocol questions and methodology related to the assessment of the implementation of the State Safety Programme in the area of aerodromes and ground aids. Function 4 (incl. Expected results)Maintains liaison with, and provides specialized advice to Member States, ANB Sections, ICAO Bureaus and ICAO Regional Offices and USOAP qualified experts, achieving results such as:
Coordinate with State National Continuous Monitoring Coordinators (NCMCs), staff from ICAO Regional Offices, and staff from ANB Sections and other ICAO Bureaus on USOAP-related matters, specifically in the area of aerodromes and ground aids. Respond to queries related to USOAP from States, Secretariat and ICAO USOAP qualified auditors, assessors and subject matter experts, primarily in the area of aerodromes and ground aids. Respond to aerodromes and ground aids events when needed. Support the Standards development for Annex 14 – Aerodromes and Annex 19 – Safety Management to the Convention on International Civil Aviation. Function 5 (incl. Expected results)Supports the implementation of USOAP CMA, achieving results such as:
Contribute to the improvement of the Monitoring and Oversight Quality Management System by applying quality assurance techniques and participating in the conduct of internal audits, in accordance with ISO requirements. Participate in the preparation and conduct of safety oversight-related training courses, seminars/workshops in accordance with the Quality Management Systems Procedures (QMSPs). Assist in the preparation of reports and working papers for the Assembly, the Council and the Air Navigation Commission. Function 6 (incl. Expected results)Performs other related duties, as assigned.
QUALIFICATIONS AND EXPERIENCE
Education
Essential
Essential A minimum of seven (7) years’ experience working in the area of aerodromes and ground aids. At least five (5) years’ experience in a State civil aviation authority or an international organization as a safety oversight inspector in the area of aerodromes and ground aids. Experience of management of compliance with ICAO SARPs.
Desirable
Specialized experience in airport certification or airport operations. Experience as a USOAP auditor. Experience as an aerodrome safety engineer. Experience in the implementation of system safety and/or safety management systems. LanguagesEssential
Fluent reading, writing and speaking abilities in English.
Desirable
A working knowledge of any other language of the Organization (Arabic, Chinese, French, Russian, Spanish).
COMPETENCIESProfessionalism: Possesses sound knowledge of Annex 14 – Aerodromes and Annex 19 – Safety Management to the Convention on International Civil Aviation and related documentation; has the working knowledge of ICAO; understands the concept of civil aviation safety oversight of a State; is capable to write clearly and concisely and to present articulate verbal reports; is sensitive to cultural differences and able to work within different cultural environments; is able to use personal computers and contemporary software; shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style, and format to match the audience; demonstrates openness in sharing information and keeping people informed.
Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
Judgement/Decision-making: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the Organization; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines that the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary. CONDITIONS OF EMPLOYMENT It should be noted that this post is to be filled on a fixed-term basis for an initial period of 3 years (first year is probationary for an external candidate). ICAO staff members are international civil servants subject to the authority of the Secretary General and may be assigned to any activities or offices of the Organization, in accordance with the provisions of the ICAO service code.
ICAO staff members are expected to conduct themselves in a manner befitting their status as international civil servants. In this connection, ICAO has incorporated the 2013 Standards of Conduct for the International Civil Service into the ICAO Personnel Instructions.
ICAO offers an attractive benefit package to its employees in accordance with the policies of the International Civil Service Commission (ICSC).
The statutory retirement age for staff entering or re-entering service after 1 January 2014 is 65. For external applicants, only those who are expected to complete a term of appointment will normally be considered.
Remuneration: Level Net Base Salary + Post Adjustment(net) \"Level\" per annum per annum(*) P-4 USD $84,672 USD $31,921 (*) Post Adjustment is subject to change.
HOW TO APPLY Interested candidates must complete an on-line application form. To apply, please visit: ICAO Careers website.
NOTICE TO CANDIDATES ICAO does NOT charge any fees or request money from candidates at any stage of the selection process, nor does it concern itself with bank account details of applicants. Requests of this nature allegedly made on behalf of ICAO are fraudulent and should be disregarded.