Senior Project Associate (Communication and Partnerships)

1. Assist in the planning, organization, and delivery of meetings, workshops and training sessions both in-person and online (e.g., webinars) -for various purposes, including preparing training materials and supporting the facilitation of capacity-building workshops.
2. Provide inputs for the development of Standard Operations Procedures (SOPs), concept papers, and related to the training coordination, communications, stakeholder engagement, and outreach activities, provide general support for the development of new projects. 
3. Support the development and implementation of communications, awareness-raising, and visibility strategies and related action plans, by drafting content, compiling inputs, and following specific guidance and priorities set by the supervisor.
4. Contribute to the preparation of media and communication materials by drafting stories, press releases, social media content, key messages, and general text for public information purposes.
5. Collect, collate, and update project information for publication, including on social media platforms and update the website.
6. Support the implementation of outreach activities and media campaigns to enhance IOM’s image and increase awareness of IOM activities in Estonia for key events and initiatives, facilitating effective messaging and visibility.
7. Draft correspondence related to project activities and support the preparation and update of reports, briefing notes, graphics, statistical tables, and other forms of documentation.
8. Assist with the implementation of the IOM Resource Mobilization Strategy in Estonia, by supporting activities in coordination with supervisor and relevant units and maintaining alignment with IOM’s Strategic Plan 2024-2028, Strategic Results Framework (SRF), and the objectives of the Global Compact for Migration.
9. Monitor work of implementing partners and report any non-compliance to the supervisor.
10. In coordination with relevant organizational units and programmes, contribute to the development and facilitation of initiatives that deliver IOM thematic expertise to relevant government counterparts through tools, training, and guidance.
11. Assist in identifying and mapping new public and private sector prospects and support  the assessment of existing partnerships and engagement opportunities for scale up in Estonia, under the guidance of the supervisor.
12. In coordination with the programmatic team, support communication and information exchange with government counterparts and civil society organizations, including the collection, editing, and dissemination of relevant thematic information, and assisting in the organization of coordination meetings, briefings, and follow-up actions.
13. Perform any other duties as may be assigned.

    EDUCATION

    • High school diploma with six years of relevant professional experience; or,
    • Bachelor’s degree in Journalism, International Relations, Social Anthropology or a related field from an accredited academic institution with four years of relevant professional experience.
    • Master’s Degree in Journalism, International Relations, Social Anthropology or a related field from an accredited academic institution with two years of relevant professional experience.

      EXPERIENCE

      • Demonstrated experience in coordinating and supporting the organization of training sessions on complex topics for cross-cultural audiences, including assisting in the preparation of tailored learning materials that apply adult learning methodologies and facilitate logistical arrangements for delivery in in-person, virtual, or e-learning environments. Experience supporting exchanges, mentorship programs, is an advantage. 
      • Experience in the context of an IOM project is a distinct advantage. 
      • Experience supporting the implementation of training activities on humanitarian, social inclusion and protection topics, including age, gender, and diversity, is a distinct advantage. 
      • Experience with international humanitarian organizations, non-government, or government institutions/organization in a multi-cultural setting, is desired. 
      • Experience in public information (PI), public relations (PR), and media communications;
      • Proven high competency as a writer in English.
      • Experience in supporting partnership development and liaison activities with government stakeholders, civil society, the private sector, UN partners, and other public sector organizations, with a strong understanding of migration policy and related issues. Demonstrated experience aligning work with the priorities of the Estonian Government, and supporting migration-related projects, donor liaison, and reporting, while maintaining collaborative relationships across sectors.

        Competencies[1]

        The incumbent is expected to demonstrate the following values and competencies:

        VALUES - All IOM staff members must abide by and demonstrate these five values:
        
         

        Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.

        Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

        Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

        Courage: Demonstrates willingness to take a stand on issues of importance.

        📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

        ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

        Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
        
         

        CORE COMPETENCIES - Behavioural indicators –  Level 2
        
         

        Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

        Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.

        Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.

        Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.

        Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

         

        Notes
      • Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
    • This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
14. This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
15. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. Vaccination against COVID-19 will be required for IOM personnel who are hired or otherwise engaged by IOM. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination.

[1] Competencies and respective levels should be drawn from the Competency Framework of the Organization.