Senior Procurement Officer (Team Leader)(P4)

This selection exercise may be used to generate a roster of pre-approved candidates to address future staffing needs for similar functions in any of the Departments and Offices of the Organization.

IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: Please note that the closing date for submission of applications is indicated in local time as per the time zone of the applicant's location.

Organizational Setting

The Department of Management (MT) provides a ‘platform of services’ that serves as a foundation for the successful delivery of the IAEA’s scientific and technical programmes. Its mission statement is as follows: “MT is a partner and a business enabler that champions change and efficiency, leveraging a common purpose”. Thus, among other support activities, it assists a scientific manager in recruiting the right expert, helps a technical officer coordinate the purchase of radiation equipment, and ensures that all Board documents are translated and distributed on a timely basis to Member States.

The Office of Procurement Services procures goods and services with over 180M Euros per year, a third of which is for delivery to counterparts in Member States, and the remainder is for delivery to the IAEA's Headquarters in Vienna, and its offices and laboratories. The Division procures, among others, specialized construction services, specialized equipment for use in the wide range of areas related to nuclear and radioactive technologies, activities and material, including medical area, as well as various laboratory supplies and analytical instruments.
 

Main Purpose

Reporting to the Director, the Team Leader is responsible for the procurement of a variety of commercially-available goods and services and for leading the team of professionals.

 

Role

The Senior Procurement Officer is the contracting and negotiating authority within delegated limits. Specifically, he/she is:

a Substantive Expert and Project Lead in the procurement of a wide range of commodities and services; 

an agent promoting the principles of best value for at all stages of the procurement cycle; and

a Change Agent reviewing the existing and developing new policies and procedures, and ensuring the buy-in of internal stakeholders; 

a leader and manager, providing guidance and managerial support to the team, and planning resources in the most efficient and effective manner. 

 

Functions / Key Results Expected

• Lead, guide and manage an innovative and effective team of Professionals and Assistants during the whole procurement cycle. Based on future programmatic requirements, shape a flexible workforce with the right skills mix through recruitment, learning opportunities, broad work assignments, and cross training. 

• Serves as subject matter expert for world-wide procurement, leads the research and analysis of the market, the demand, stakeholder's requirements for multiple commodities with large spend, develops standards and criteria for the evaluation of goods, services and suppliers and develops and implements a variety of procurement strategies. 

• Initiate and follow through on complex procurement projects. 

• Prepare complex Procurement Plans and develops a Procurement Strategy for the assigned sector. 

• Prepares and issues tenders and drafts and negotiates contracts for goods, equipment and services. 

• Leads the evaluation committee members, ensures that different options and outcomes are considered. Documents results in a procurement plan and exercises signatory authority for procurements up to EUR 150 000. 

• Award and manage the contract during the post-award period by monitoring completion timelines and approved contracted budget, ensuring key performance indicators are documented and tracked. Meets with Vendors to discuss performance issues that may have occurred. 

• Leads procurement for several sectors and serves as the subject matter expert for world-wide procurement of a variety of equipment, supplies and services with complex contracts and critical proposals of a significant financial, legal, or operational impact. 

• Keep abreast of best practices and makes recommendations for continuous process and policy improvements. 
  
   

  Competencies and Expertise

  Core Competencies(Competency Framework)NameDefinition  Planning and OrganizingPlans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans.  CommunicationCommunicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.  Achieving ResultsTakes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.  TeamworkActively contributes to achieving team results. Supports team decisions.

  Functional CompetenciesNameDefinition  Commitment to continuous process improvementPlans and executes activities in the context of quality and risk management and identifies opportunities for process, system and structural improvement, as well as improving current practices. Analyses processes and procedures, and proposes improvements.  Partnership buildingIdentifies and builds partnerships. Develops and maintains long lasting partnerships to strengthen relationships. Delivers programmatic outputs and acquires resources in support of Agency goals.  Persuasion and influencingPersuades and influences effectively by building support for ideas and initiatives through the effective presentation of facts and evidence. Identifies and anticipates partner and stakeholder needs to gain their commitment.

  Required ExpertiseFunctionNameExpertise Description   Administrative SupportGuidance and TrainingAbility to encourage staff to continuously learn through mentoring, learning events, and networks.   General ServicesLogistical SupportSound knowledge of logistics and international trading practices and some sectors related to the Agency’s mandate is an advantage.   Management and Programme Analysis

  📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

  ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

  Risk Management

  Ability to identify risk areas and develop knowledge management mechanisms.   Procurement ServicesPurchasing and ContractingSupply Chain: Proven track record in procurement and logistics operations, with substantive experience in a field environment in an emergency or reconstruction context. Proven experience as an advisor on supply chain matters in relation to emergencies and novel activities.   Management and Programme Analysis

  Partnership Development

  Partnerships: Proven track record of developing and supporting partnership outreach activities through the procurement process. Expertise in acting as Focal Point for procurement advisory services including partnership and stakeholder engagement.   Procurement ServicesProcurementProcurement governance: Experience in leading translation of procurement governance framework into effective, efficient, and easy to implement processes.   Procurement Services

  Oracle Procurement

  Procurement systems: Operational experience in the use, analysis, and the management of the improvement of existing systems   StatisticsMathematical Analysis

  Statistical data analysis: Proven track record of production of statistical data analysis reports is an asset.

  Qualifications, Experience and Language skills

• Master's Degree - Advanced university degree in Business Administration, Public Administration, Commerce, Engineering, Law or other relevant discipline.

Bachelor's Degree - A first level university degree in Business Administration, Public Administration, Commerce, Engineering, Law or other relevant discipline with three additional years of experience may be considered in lieu of advanced university degree.

At least 7 years of progressively responsible professional experience which at least 3 at the international level. 

At least 3 years of experience in supervising staff. 

Sound knowledge of logistics and international trading practices and some sectors related to the IAEA's mandate is an advantage. 

Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, English, French, Russian and Spanish) is an asset.

Remuneration

The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $84672 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 47755*, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; Other benefits include 6 weeks' annual leave, home leave travel, pension plan and health insurance. More information on the conditions of employment can be found at: https://www.iaea.org/about/employment/professional-staff/conditions

General Information

Evaluation process

Appointment information