Requisition ID 35420 Office Country United Kingdom Office City London Division Banking Sectors Contract Type Regular Contract Length Posting End Date 03/03/2025
Purpose of Job
The Senior Officer contributes to the smooth running of the team by providing administrative and/or budget-related support to team members, interacting with colleagues Bank-wide, as well as external clients and institutions.
Background
EPMU (Equity Portfolio Managment Unit) is the point for all matters relating to equity portfolio management for both direct equity investments and equity funds, and provides a platform of consistent guidelines, reporting, valuation, analysis and reporting across the Bank. The Senior Officer role provides administrative support to the team, including some or all of the following: research, data capture and analysis, travel arrangements, procurement, meeting and event arrangement. The Senior Officer position will include Budget, Records Management, Human Resources and IT coordination.
This role will involve dealing with the departmental Director, Managers and other colleagues within the team; other EBRD departments; and clients.
Scale
The Senior Officer undertakes some or all of the following:
- Provide support to EqCom Secretariat and departmental contribution to Bank Committees
- Budget management
- The Senior Officer manages their own tasks, dealing with queries and resolving issues independently (escalating more complex issues to their line manager)
- Main interfaces are with the departmental Director, Managers and team members, the Finance department, OGC, OCCO and other Bankโs teams as and when necessary ; and external contacts such as consultants and suppliers
- No line manager responsibilities.
Accountabilities and Responsibilities:
The Senior Officer has some or all of the following accountabilities and responsibilities:
Administration:
- Assist the EqCom Secretariat with preparation, editing, distribution and filing of internal documents for EqCom (and other Bankโs committees where applicable) and manage monthly EqCom submission tracking and KRIโs
- Manage the MNPI checks process; liaise with the relevant banking teams and OCCO
- Act as IT Coordinator (ITC), Records Management Coordinator (RMC) and Human Resources Departmental Coordinator
- Maintain and manage data in EBRD-specific applications to ensure accuracy of Bank records and liaise with Communications to ensure the accuracy of all the teamโs intranet pages
- Coordinate all required facilities, catering and technical assistance for internal/external meetings/training sessions, including venue sourcing, as well as billing arrangements
- Identify opportunities to improve departmental processes and outputs to ensure they are kept up to date and fit for purpose
- Arrange all elements of travel according to EBRD policy including arranging visas, accommodation, ordering currency and preparing itineraries as well as claiming expenses
- Diary management โ arranging internal and external meetings, conference calls and responding to meeting requests on behalf of the team and/or line manager
Consultancy:
- Manage the processing of consultant contracts, including organising of invoicing and payments, to ensure the process runs smoothly
- Process and track Nominee Director appointments (ICAF/ECAF)
Budget:
- Proactively manage and monitor the budget and review all charges to the teamโs budget, either as Budget Officer or Alternate Budget Officer, to ensure the accuracy of all financial details and compliance with the Bankโs procedures
Reporting:
- Assist with the production of reports and presentation material, undertaking secondary proof-reading and editorial work Perform specific data-based analytical work to provide Managers with essential information for the production of reports, with specific responsibility for monthly reporting for Nominee Director
Knowledge, Skills and Experience
Academic Qualifications
- A degree and/or equivalent business experience, recognised secretarial or business qualification would be useful, but is not essential
- Fluent English, with excellent written and oral communication skills
Experience/Knowledge
- Self-motivated with the ability to work independently and to prioritise and schedule tasks
- Excellent written and oral communication skills
- Relevant experience in a similar role
- Good level of numeracy
- Strong organisational, administrative and analytical skills
- Attention to detail and eye for accuracy
Technical Skills
- Computer literate: Windows, MS365 (Microsoft Outlook, Word, Excel, PowerPoint)
- Proven skills to draft business correspondence and documents, summarise information in written narratives and presentations including textual, numeric and graphic/charts parts
- Knowledge of SAP desirable but not essential in all cases
What is it like to work at the EBRD?
Our agile and innovative approach is what makes life at the EBRD a unique experience! You will be part of a pioneering and diverse international organisation, and use your talents to make a real difference to people's lives and help shape the future of the regions we invest in.
The EBRD environment provides you with:
- Varied, stimulating and engaging work that gives you an opportunity to interact with a wide range of experts in the financial, political, public and private sectors across the regions we invest in;
- A working culture that embraces inclusion and celebrates diversity;
- An environment that places sustainability, equality and digital transformation at the heart of what we do.
Diversity is one of the Bankโs core values which are at the heart of everything it does. A diverse workforce with the right knowledge and skills enables connection with our clients, brings pioneering ideas, energy and innovation. The EBRD staff is characterised by its rich diversity of nationalities, cultures and opinions and we aim to sustain and build on this strength. As such, the EBRD seeks to ensure that everyone is treated with respect and given equal opportunities and works in an inclusive environment. The EBRD encourages all qualified candidates who are nationals of the EBRD member countries to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. As an inclusive employer, we promote flexible working and expecting our employee to attend the office 50% of their working time.
Please note, that due to the high volume of applications received, we regret to inform you that we are unable to provide detailed feedback to candidates who have not been shortlisted (for further consideration).
- Assist with the production of reports and presentation material, undertaking secondary proof-reading and editorial work Perform specific data-based analytical work to provide Managers with essential information for the production of reports, with specific responsibility for monthly reporting for Nominee Director
- Proactively manage and monitor the budget and review all charges to the teamโs budget, either as Budget Officer or Alternate Budget Officer, to ensure the accuracy of all financial details and compliance with the Bankโs procedures