Actionย Againstย Hunger-USA is part of the Action Against Hunger International network, which provides humanitarian relief in over 40 countries worldwide in the sectors of nutrition, health, water/sanitation, and food security. Actionย Againstย Hunger-USA, an independent NGO, currently manages operations in 8 countries: Kenya, South Sudan, Cambodia, Tanzania, Uganda, Ethiopia, Haiti and Somalia. Actionย Againstย Hunger-USA has approximately 2000 staff based in the various country offices, Head Quarter in New York City and Operational Centre in Nairobi. Additional growthย is anticipated.ย
I.ย Summary of position
As a member of the Regional Office, Logistics officer will ensure that Logistics Management is optimized, efficient and compliant. In addition, the role will provide expertise and guidance, systems, procedures, processes and tools, training and capacity building to the logistics teams, to enable them to make informed decisions.
The Logistics officer
ย \u00b7ย Purpose:ย
Manage the Logistics function of Horn and Eastern Africa regional Office. Identify operational challenges that affect the effectiveness and integrity of Logistics and admin function. Apply professional procurement concepts, standards and best office practices from within the non-profit and other sectors in support of humanitarian services.
ย \u00b7ย Engagement:
Interact with Country teams and the HEARO staff giving direct support on logistics and supply chain in line with the needs of Action Against Hunger
\u00b7ย Delivery:ย
Implement the procurement and supply plans by providing monthly procurement, shipping and travel reports. Work closely with country logistics and admin teams to address all risk related aspects including quality assurance of the goods and services procured and efficiently assess and fulfill the logistics and admin needs.
II.ย Essential job functions
In charge of Regional and International procurement and Shipping for HEARO
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\u00b7ย Process the procurement requests as received at the Regional office whileย ensuring the best performance in Procurement; transparency, shortest delivery time, value for money.
\u00b7ย Ensure we have Framework agreement for all the essential items are in place.
\u00b7ย Assess the market annually in view of updating the framework agreements and updating LINK and validating what is uploaded on LINK(Supply chain software).
\u00b7ย Ensures that Action Against Hunger procurement procedures laid out in Kit Log are correctly understood and implemented as per the procedures and donor rules.
ย \u00b7ย Continuously analyze SP&PPP with follow up of economic indicators that impact the market prices (inflation rate, tax law & risk identification)
\u00b7ย Monitor the quality of ordered items and services, ensures minimum standards in collaboration with the technical departments; ensure proper sensitization of all teams.
\u00b7ย Ensure that archiving for purchase dossiers is done correctly on the approved Action Against Hunger platforms.
\u00b7ย Ensure and control that all procurement follow up tools are implemented correctly, updated and shared with the relevant stakeholders
\u00b7ย Ensure that Action Against Hunger is compliant with regional customs rules.
\u00b7ย Ensure any stocks kept at the regional office are well maintained and monitored.
\u00b7ย Prepare and share procurement and comprehensive market analysis reports on ACF areas of need with all users.
ย Logistics Information Management/Internal & External Representation
ย \u00b7ย Represent Action Against Hunger-HEARO externally on all supply chain related issues and develops his/her network to exchange on best practices and information
\u00b7ย Identify, adapt and implement best practices in the areas of procurement and supply management from other INGOs and private sector organizations to improve processes, systems and ways of working at country and/or organizational level.
\u00b7ย Engage with country teams to identify supply chain context challenges and address them as they arise.
ย I.ย Supervisory Responsibilities
N/A.
II.ย Gender Equality commitments
\u00b7ย Foster an environment that supports values of women and men, and equal access to information.
\u00b7ย Provide a work environment where women and men must be evaluated and promoted based on their skills and performance
\u00b7ย Respect beneficiaries\u2019 women, men, boys and girls regardless of gender, sex orientation, disability, religion, race, color, ancestry, national origin, age or marital status,
\u00b7ย Value and respect all cultures.
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III.ย Physical Demands
\u00b7ย While performing the duties of this job, the employee is required to sit for long periods and to concentrate on work, including typing, and turn out heavy volumes of work accurately, within short time frames under stressful situations in the context of a moderately noisy office with interruptions.
\u00b7ย To travel to the field, the employee must attest to a level of physical fitness capable of enduring physically difficult, highly stressful situations, which may include the necessity to walk long distances, to eat a limited diet and/or to reside in potentially uncomfortable housing or tents.
\u00b7ย The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
IV.ย Working Conditions, Travel and Environment
\u00b7ย The duties of the job require regular job attendance at least five days per week. Must be available to work outside normal office hours or on the weekends as required.
\u00b7ย Must be able to travel as required for standard domestic and international business travel as well as to country offices when require. While visiting the country offices, the employee may be exposed to precarious settings under high security risks and/or very basic living conditions and outside weather conditions, as well is to infectious diseases.
\u00b7ย All Action Against Hunger-USA employees are required to engage with and follow the performance management program in place.
V.ย Commitment to Safeguarding
\u2022ย Responsible for fully understanding and adhering to Action Against Hunger\u2019s safeguarding policy, PSEA and child safeguarding policies as well as its Code of Conduct and Charter of Principles.
\u2022ย Respect all policies during professional as well as private time and ask for clarification if needed.
\u2022ย Accomplish tasks in a way not to harm children, vulnerable adults and other communities we serve, or expose them to risk of abuse and exploitation.
\u2022ย Report all safeguarding concerns according to the applicable reporting system. ย
Create and maintain an environment free of abuse and exploitation
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Requirements
VI.ย Required Qualifications and Professional Experience
\u00b7ย Bachelor of Arts or Bachelor of Science degree in Procurement and Supply Chain Management
\u00b7ย Certification in Procurement and Supply (KISM, CIPS, CPSM etc.)
\u00b7ย At least 3 years\u2019 experience coordinating logistics function in humanitarian context.
\u00b7ย Demonstrated previous experience on Supply chain ERP
\u00b7ย Demonstrated experience of in managing country level logistics, cross boarder clearance of goods and organization travel plans
VII.ย Required Skills & Competencies
\u00b7ย Experience within INGO is desirable.
\u00b7ย Good understanding of the donor rules (ECHO/USAID/FCDO among other donors)
\u00b7ย Good command of Excel, Word and Outlook is imperative
\u00b7ย Fluent written and spoken English.
\u00b7ย Demonstrated ability to establish, maintain and manage relationships with various stakeholders
\u00b7ย Excellent organizational and time management skills including ability to plan for multiple contingencies and strong attention to detail.
\u00b7ย Genuine interest in and commitment to humanitarian principles
\u00b7ย Flexible approach and willingness to take on additional tasks
\u00b7ย Ability to remain calm under pressure and can easily adapt to changing circumstances
\u00b7ย Excellent communication and interpersonal skills.
\u00b7ย Membership in a professional body related to Supply chain /Procurement is an added advantage
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Female candidates are encouraged to apply.
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Benefits
Action Against Hunger-USA provides all staff with an attractive salary & benefits package. We provide equal employment opportunities (EEO) to all employees & qualified applicants for employment without regard to race, color, religion, gender, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. Action Against Hunger-USA complies with all applicable laws governing nondiscrimination in employment.
Application Process.
Interested? Then apply for this position by clicking on the apply button. All applicants must upload a cover letter and an updated resume and both must be in the same language as this vacancy note. Applications will be reviewed on a rolling basis.
Application close date: January 15,2023