Job Summary:
Leads a team of billing analysts to ensure accurate invoice output in accordance with set timelines and proper processing within the accounting system. Develop and foster relationships with the specific internal business units to which their team is assigned. Manage a portfolio of complex projects and monitor the unbilled and invoice activity for the teamโs project portfolio Ensure accurate invoice output in accordance with set timelines and proper processing within the accounting system. Responsible for the administration and review of customer invoices to assure accurate and timely billing. Manages customer billing issues and coordinates resolution with customers and project teams to assure appropriate action is taken. Monitors unbilled activities and customer accounts receivable aging. Prepares month end accruals and adjustments, performs variance analysis, and partners with finance to ensure the correct posting of financial data.
Accountabilities:
Performs complex billing activities for all project types (CPFF, T&M, Fixed Price) and various customers for the contract billing, AR and revenue recognition departments.
Leads and mentors a team of billing analyst.
Reviews invoices to ensure accuracy, completeness and timeliness.
Responsible for developing team members but providing managerial support, performing performance reviews, giving constructive feedback and promoting continual learning.
Ensures all assigned bills are current and invoicing documents conform to required Funder contract standards and are aligned with US Government FAR, CAS, and 3CFR 200 regulations, as required.
Uses a financial billing system to accurately prepare bills reconcile invoices and complete NICRA rate adjustments.
Provides analysis of costs incurred in accordance with contractual, company and federal requirements to determine billable costs and required supporting documentation
Independently identifies any issues with system invoice calculations and billing/payment issues to manager and leads issue resolution.
Reconcile projects costs and maintains a complete and systematic set of billing records.
Prepares reports in anticipation of financial reporting timelines.
Reconciles any funder required report documentation to system generated invoices.
Creates custom reports, maintains financial filing systems, and uploads invoices to a shared drive storage location for company records.
Submits timely and accurate invoices directly to funder or through online customer portals, when necessary
Produces a monthly reconciliation consisting of a thorough analysis of project costs and billing costs with an explanation of any unbilled costs.
Must be able to read a contractual document and apply the rules and regulations related to financial billing, funding, restrictions and reporting.
Collaborates with the program staff and external clients to provide accurate and timely invoices that are in compliant with the proposed budget and/or contractual documents.
Suggests efficiencies and reporting improvements, if needed.
Participates in special research and analytical projects related to Contract Billing, AR and Revenue Recognition department.
Performs other duties assigned.
Applied Knowledge & Skills:
Advanced billing and finance administrative office support knowledge.
Proficient knowledge of US Government Regulations: CAS, FAR, and A-122.
Advanced analytical and communication skills.
Advanced skills with billing / finance automated accounting systems.
Ability to multi-task in a team environment and complete special projects as needed.
Applies job skills and company policies and procedures to complete a variety of tasks.
Ability to multi-task and set priorities for self and manage time to achieve goals / complete projects on or ahead of due date.
Understands the goals and objectives of the department, and own job standards.
Education:
Bachelorโs Degree or its International Equivalent in Accounting, Finance, Business Administration or a combination of education and experience in a related field.
Experience:
Typically requires a minimum of 5+ yearsโ experience in Accounting, Finance, Billing or a related field.
Experience in billing and knowledgeable of work breakdown structures.
Advanced skills in MS Office Suite (Word, Outlook, Excel, PowerPoint, and Access)
Strong analysis and problem solving skills
Understanding of US Government FAR, CAS and 2 CFR 200 regulations.
Must be an independent worker with the ability to multi task and consistently meet tight deadlines.
Prior work experience in a non-governmental organization (NGO).
Typical Physical Demands:
Typical office environment.
Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
Ability to sit and stand for extended periods of time.
Ability to lift/move up to 5 lbs.
Technology to be Used:
Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.
Travel Requirements:
Less than 10%
The expected hiring salary range for this role is listed below. FHI 360 pay ranges represent national averages that vary by geographic location. When determining an offer amount, FHI 360 factors in multiple considerations, including but not limited to: relevant years of experience and education possessed by the applicant, internal equity, business sector, and budget.
Base salary is only one component of our offer. FHI 360 contributes 12% of monthly base pay to a money purchase pension plan account. Additionally, all US based staff working full-time, which is calculated at 40 hours/week, receive 18 days of paid vacation per year, 12 sick days per year, and 11 holidays per year. Paid time off is reduced pro rata for employees working less than a full-time schedule.
Hiring Salary Range: $80,000- $101,000
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.
Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicantsโ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicantโs tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.
FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.
FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others โ and yourself.
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