Reference number: 2492
Job status: In-progress
Job category: Local Position
Duty station: Bogor, Indonesia
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CIFOR-ICRAF
The Center for International Forestry Research (CIFOR) and World Agroforestry (ICRAF) envision a more equitable world where trees in all landscapes, from drylands to the humid tropics, enhance the environment and well-being for all. CIFOR and ICRAF are non-profit science institutions that build and apply evidence to todayโs most pressing challenges, including energy insecurity and the climate and biodiversity crises. Over a combined total of 65 years, we have built vast knowledge on forests and trees outside of forests in agricultural landscapes (agroforestry). Using a multidisciplinary approach, we seek to improve lives and to protect and restore ecosystems. Our work focuses on innovative research, partnering for impact, and engaging with stakeholders on policies and practices to benefit people and the planet. Founded in 1993 and 1978, CIFOR and ICRAF are members of CGIAR, a global research partnership for a food secure future dedicated to reducing poverty, enhancing food and nutrition security, and improving natural resources. CIFOR-ICRAF is looking for a
Senior Finance Officer โ Grants
Overview
The Senior Finance Officer โ Grants (SFO) is responsible for overseeing and monitoring of the grantsโ budgets and expenses of assigned Themes, Units, and Countries in CIFOR-ICRAF. The SFO is also responsible for the assignment of new projects to the finance Officer(s) and maintenance of an up-to-date list of project assignments.
Duties and responsibilities
Grants Budgets and Actual Expenses Monitoring
Review and verify expenditures of assigned grants to ensure adherence to budgetary and donor requirements.
Ensure that the grants recover full overheads, including project services as per the approved donor budget.
Monitor staff time allocations in Planner for the assigned grants and ensure it is as per donor budgets.
Ensure timesheets are done, signed, and submitted on time for assigned grants.
Monitor and ensure that staff time is charged in accordance with the budget and the timesheets are recorded/adjusted appropriately.
Monitor changes in exchange rates and the impact on available project balances; promptly raise any forex concerns with the Finance Manager โ Grants and the Principal Investigators (PIs) concerned.
Liaise with the Program Management Unit (PMU) regarding the development of Letter of Agreement (LoA) with partner Institutions, project start-ups and set ups in the system, budget update and management in the system and project tracking & closures.
Ensure the annual Budget and rolling budget is updated in the system.
Review of financial status of the project prepared by the finance officer(s).
Partner Financial Management
Monitor and follow up partner financial reporting for assigned grants.
Supervise financial compliance for partners of assigned grants and ensure partners spend within their budgets and are following the laid-down donor and CIFOR-ICRAF financial procedures and regulations.
Analyze grants partner expenses and provide feedback and analysis to the project leaders and managers on expenditure trends and areas with significant over or underspending.
Communicate with partners of assigned grants on areas of weaknesses and steps to take to mitigate the risks and internal control issues.
Donor Reporting
Review all donors reports from the Country Offices, Units, and Themes assigned prior to forwarding to Finance Manager - Grants for approval and clearance.
Ensure that reports to donors are submitted on time.
Ensure submission of fully approved / signed financial reports in grants management system for assigned grants.
Provide grant financial management support to Countries staff as well as Units and Themes assigned.
Projects Audits
Attend entry and exit meetings on audit of projects for assigned grants.
Key resource on queries from the external and internal auditors on assigned grants.
Assist in reviewing the draft audit reports and provide draft management responses for review and approval by Finance Manager - Grants for assigned grants.
Review partner audit reports.
Grant Proposal Budgets and Grant Agreements
Provide guidance and ensure the budget figures are correct, and the budget lines follow the donor requirements.
Review the financial part and other relevant information of the new Grant Agreements and Grant agreement amendments.
Donor payables and receivable balances management
Ensure the invoice timelines conditions as per the grant agreements are adhered to.
Ensure the donor amounts receivable from donors are promptly collected.
Team leadership
Perform performance evaluation for the team, both mid-year and annually.
Internal Controls and Other Duties
Identify and assess changes that could significantly impact the system of internal control in CIFOR-ICRAF.
Evaluate and communicate internal control deficiencies in a timely manner to the supervisor.
Perform any other tasks assigned by the Finance Manager โ Grants.