JOB SUMMARY:
The EpiC Senior Finance & Admin Officer will support the Finance & Grants Manager oversee and coordinate EPIC Projectsโ compliance with statutory financial reporting requirements, financial/admin operations, including financial reporting, budget/pipeline preparation, monitoring and linkage support of the project program & technical activities with finance and Country Office operations/administration teams, to ensure the fiscal well-being of the Project. Provides financial management and guidance, conducts analyses of financial data, provides budget analyses for project funds, and reviews and prepares required reports to project management and funding donor to ensure compliance with the donor's requirements. Proactively guides and supports financial success by providing high level analytical expertise, support implementation of project strategies and developing strong internal & external customer relationships. Reports to the Finance & Grants Manager and supervises assigned Finance staff.
DUTIES AND KEY RESPONSIBILITIES:
General Finance
Lead support on all aspects of financial recording & management for the EpiC projects.
Lead support on the month-end closing reports and preparation of project budget and monthly pipeline updates
Lead support and coordination to ensure compliance with statutory financial reporting requirements
Monitors program/activity expenditures against budget within the EpiC HIV project. Prepares, review and analyze monthly financial reports regarding program/activity budgets, actual and forecasts
Interprets, analyzes, and/or evaluates data, ensures compliance with applicable state and federal statutes, and uses Generally Accepted Accounting Procedures (GAAP)
Supervises assigned Finance Officer and/or Assistant on day-to-day work and activities in supporting program and technical activities
Building staff capacities and trainings staff on financial policies and procedures
Coordinates with FHI/APRO and HQ auditors on program, financial, operational, and other reviews; and ensures that findings and recommendations of auditors are followed up and implemented
Coordinates with APRO in information sharing, provides required financial reports and serves as a point person for communicating in resolving financial issues
Provides recommendations, consult with EpiC HIV Finance Manager and Project Management on the projectโs financials and compliances
Administration/Operational Linkage
Works closely with Country office units to ensure project activities and expenditures are captured in the project financial records/reports on a timely basis
Monitors project activities and prepares periodic e.g., monthly reports on open items for coordination and status review with project team and concerned Country Office unit and/or staff
Maintains effective working relationships with the HQ/APRO Regional backstops, Program, Finance, People and Culture, and Operations/Administration teams and staff
Grants
Serves as back-up of Senior Grant Officer, as needed:
to conduct pre-award reviews for implementing partners for qualifying recipients as deemed appropriate in accordance with established FHI 360 procedures.
in the review of sub-awardeesโ proposed budgets and provide capacity building technical assistance to sub-awardee staff
to review Sub-awardee monthly financial reports & conduct scheduled financial review visits
Performs other appropriate duties and responsibilities as assigned by the EpiC Finance & Grants Manager
QUALIFICATIONS:
Bachelor or masterโs degree in Accounting or Finance with at least 8 years of related experience that must reflect the knowledge, skills and abilities listed above
Relevant software skills/use of MS Office
Prior experience working with international NGOs and government organizations an advantage
Good analytical, numerical, and problem-solving skills
Proven proactive skills in identifying cost savings, cost avoidance and efficiency opportunities
Ability to develop effective work plan and priorities to meet business objectives
Familiarity with or knowledge of USAID-funded projects and grants management policies and procedures
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.
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