Senior Executive Assistant Job #: req34065 Organization: IFC Sector: Administration/Office Support Grade: GD Term Duration:ย 3 years 0 months Recruitment Type: Local Recruitment Location: Nairobi,Kenya Required Language(s): English Preferred Language(s): Closing Date: 8/27/2025 (MM/DD/YYYY) at 11:59pm UTC
Description
IFC โ a member of the World Bank Group โ is the largest global development institution focused on the private sector in emerging markets. We work in more than 100 countries, using our capital, expertise, and influence to create markets and opportunities. Our mission is to leverage the power of the private sector to end extreme poverty and boost shared prosperity on a livable planet. For more information, visit www.ifc.org.
IFC is seeking to recruit a dynamic, motivated, and organized Executive Assistant to drive the seamless operation and strategic coordination of the Director for Eastern Africaโs front office. This critical role will serve as the backbone of the Directorโs office, ensuring efficiency, precision, and excellence in all administrative and operational functions.
The position is based in Nairobi, Kenya.
ย Duties and Accountabilities:โข Provide comprehensive administrative and organizational support to the Director, ensuring smooth day-to-day operations of the office.โข Facilitate effective communication and coordination within the Front Office to optimize efficiency and alignment of efforts.โข Manage the Director's calendar, schedule, and travel arrangements, ensuring thorough preparation for meetings, presentations, and events.โข Maintain oversight of the Departmentโs work program, ensuring timely delivery of tasks and actions required by the Director and management team. Regularly update and track the Directorโs action list to ensure priorities are addressed.โข Ensure quality control by reviewing documents for accuracy, compliance with unit and Bank guidelines, and assisting with editing, formatting, and production of correspondence and reports.โข Proactively manage incoming emails, delegating tasks to appropriate staff, tracking progress, and independently preparing responses to queries as needed.โข Monitor and follow up on management decisions and assignments to ensure timely execution and completion, including tracking iPortal deadlines.โข Organize, retrieve, and track information and documentation for the Directorโs office to support efficient operations.โข Oversee special departmental projects and handle ad hoc tasks assigned by the Director to support the achievement of departmental objectives.โข Serve as a key liaison for the Director, engaging with external clients, the Departmentโs management team, HQ colleagues, senior management, other Directors, and Executive Directors, while managing sensitive matters with professionalism and discretion.
Selection Criteria
โข Bachelorโs degree with a minimum of 5 years of relevant experience.โข Proficiency in office productivity tools, including advanced knowledge of MS Office, Excel, PowerPoint, and Outlook.โข Exceptional written and verbal communication skills in English and other languages a plus.โข Proven maturity, discretion, and sound judgment, with absolute integrity in managing confidential information.โข Strong interpersonal skills and the ability to build effective relationships with a wide range of internal and external stakeholders.โข Demonstrated ability to navigate complexity and ambiguity, prioritize tasks, multitask, and manage diverse situations with tact and diplomacy.โข Track record of working effectively in team-oriented, multicultural environments, and contributing as a collaborative team member across various groups.โข Resourceful and proactive, with the ability to anticipate challenges, solve problems, and consistently go above and beyond expectations.โข Strong influencing skills, with a proven ability to foster collaboration, build partnerships, and lead by example. Experience in coaching and mentoring support staff is a plus.โข High personal integrity, strong ethical values, and the ability to model tact, discretion, and professionalism.โข Passionate and committed to the World Bankโs development agenda and mission, with the ability to inspire and motivate others.
WBG Culture Attributes:
1. Sense of Urgency โ Anticipating and quickly reacting to the needs of internal and external stakeholders.
2. Thoughtful Risk Taking โ Taking informed and thoughtful risks and making courageous decisions to push boundaries for greater impact.
3. Empowerment and Accountability โ Engaging with others in an empowered and accountable manner for impactful results.
World Bank Group Core Competencies
The World Bank Group offers comprehensive benefits, including a retirement plan; medical, life and disability insurance; and paid leave, including parental leave, as well as reasonable accommodations for individuals with disabilities.
We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.
Learn more about working at theย World Bankย andย IFC, including our values and inspiring stories.