Senior Budget & Project Monitoring Associate

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.
 

1. Support the financial monitoring of global projects managed by IOM Ottawa and projects implemented in IOM Ottawa by preparing financial reports and analysis, reviewing expenditures, highlighting variances, and consolidating budget information.
2. Provide regular and ad-hoc financial data and analysis to support the office’s decision-making and reporting needs.
3. Support the invoicing process to donors in close coordination with PMU Manila and follow up on the timely collection of receivables.
4. Assist with the reconciliation of financial records in WAVE and MiMOSA on immigration loans in close coordination with the IOM Ottawa Movement Operations and PMU Manila. 
5. Contribute to the preparation of user guides and standard operating procedures for finance and program staff related to project expenditures and budgeting.
6. Maintain and organize records and files related to budgets, reports, contracts, and funds, including retention and backup systems for historical and active documents.
7. Monitor compliance with financial policies, procedures, rules, and regulations, and report any issues requiring attention. 
8. Prepare draft responses to audit queries and support the follow up of audit recommendations.
9. Contribute to the preparation of annual budget submissions and revisions for IOM Ottawa.
10. Support the allocation of staff and office common costs to Ottawa’s budgets in PULSE and assist in preparing financial forecasts and sustainability reports. 
11. Perform other related duties as may be assigned.

     

    Education
    • High school diploma with six years of experience; or,
    • Bachelor’s degree in business administration, accounting, finance, or a related field from an accredited academic institution with four years of relevant professional experience.
    • Professional certification, such as a Certified Public Accountant (CPA) or its equivalent, is desirable.  Accredited Universities are those listed in the UNESCO World Higher Education Database.   Experience
      • Prior work experience with international humanitarian organizations, non-government or government institutions/organizations in a multi-cultural setting is an advantage. 
      • Experience in applying and supporting the development and implementation of administrative and financial control procedures. Skills
        • Knowledge of International Public Sector Accounting Standards (IPSAS), Generally Accepted Accounting Principles (GAAP) and audit review procedures.
        • Knowledge of accounting systems.
        • Knowledge of database management systems.
        • Computer literacy, office software packages (MS Word, Excel, etc.) with strong spreadsheet and data analysis knowledge.
        • Good analytical and problem-solving skills; ability to interpret financial and administrative data and support the review and improvement of business processes. 
        • Good communication skills; able to work effectively with staff and partners and providing support to global functions. Languages
          • For this position, fluency in English is required (oral and written). IOM’s official languages are English, French and Spanish. Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.   Required Competencies   IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.   Values - all IOM staff members must abide by and demonstrate these three values:
          • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
        • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
      • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
    • Courage: Demonstrates willingness to take a stand on issues of importance.
12. Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated. Core Competencies – behavioural indicators (Level 2)
13. Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.