Reference number: 202552
Job status: In-progress
Job category: Local Position
Duty station: Nairobi, Kenya
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CIFOR-ICRAF
The Center for International Forestry Research (CIFOR) and World Agroforestry (ICRAF) envision a more equitable world where trees in all landscapes, from drylands to the humid tropics, enhance the environment and well-being for all. CIFOR and ICRAF are non-profit science institutions that build and apply evidence to todayโs most pressing challenges, including energy insecurity and the climate and biodiversity crises. Over a combined total of 65 years, we have built vast knowledge on forests and trees outside of forests in agricultural landscapes (agroforestry). Using a multidisciplinary approach, we seek to improve lives and to protect and restore ecosystems. Our work focuses on innovative research, partnering for impact, and engaging with stakeholders on policies and practices to benefit people and the planet. Founded in 1993 and 1978, CIFOR and ICRAF are members of CGIAR, a global research partnership for a food secure future dedicated to reducing poverty, enhancing food and nutrition security, and improving natural resources. CIFOR-ICRAF is looking for a
Senior Accountant โ Countries Support
Overview The Senior Accountant - Countries Accounting will: โข Support CIFOR-ICRAFโs country finance functions for the countries reporting to HQ โข Prepare journals and reconciliations for countries without a finance focal point. โข Assist the Assistant Finance Manager โ General Ledger & Reporting in posting of countries journals.
Duties and responsibilities
Assist in the accurate recording and review of CIFOR-ICRAFโs countries' financial transactions:Journalize payroll costs and other adjustments as they arise.
Assist in recording financial transactions for CIFOR-ICRAF countries whose finance unit has an identifiable gap.
Assist in reviewing supporting documentation for payments made in various country offices ensuring completeness and accuracy; and recording of these transactions in the financial system affecting both bank and petty cash.
Perform an initial review of the transactions journalized by Country Accountants/Officers before posting.
Follow-up to ensure returns for countries without access to OCS are provided at least weekly to avoid bulking of transactions at the end of the month.
Follow-up on balance sheet reconciliations liaising with the Country Accountants/Officers and ensure the balances are up to date.
2. Assurance of correctness and accuracy of CIFOR-ICRAFโs countries' financial transactions:
Reviewing and posting of all payment journals; ensuring due diligence is observed while processing the accounting journals.
Providing the required assurance that all accounting entries passed in the general ledger are free of any material misstatements.
Ensuring proper accruals are done and subsequently cleared.
Post payment run confirming the accuracy of the amounts, currency, bank code in the financial system as well as the bank details of the payee.
Ensure payments are processed within the stipulated KPI.
3. Country accounting oversight:
Carry out periodic compliance reviews of country office finance operations for the allocated countries.
Provide support and capacity building to country office staff to ensure adherence to CIFOR_ICRAF or hosting organization policies.
Support countries to transition to fully using the CIFOR-ICRAF systems.
Provide necessary inputs to aid in the review of finance policies and procedures to support country offices.
Ensure proper financial records are maintained in the country offices- both soft and hard.
4. Audit
Timely preparation and submission of audit schedules.
Respond to audit queries in a timely manner during both External and Internal Audit.
Key contact support for both internal and external (interim and final) audits.
5. Balance Sheet Reconciliations
Ensure that country accruals are done as per CIFOR_ICRAF policies and procedures, and monthly reviews are done to ensure only valid accruals remain in the account.
Prepare and analyze the balance sheet reconciliation/schedules of allocated receivable and payable accounts and follow up on long outstanding balances.
Timely preparation and submission of audit schedules.
Respond to audit queries in a timely manner during both External and Internal Audit.
Key contact support for both internal and external audits for countries supported.
6. Internal Controls
Ensure compliance to policies and safeguard of CIFOR_ICRAF assets.
Evaluate and communicate internal control deficiencies in a timely manner to the supervisor.
Requirements
Bachelorโs Degree in accounting with at least 5 years of relevant experience and is a Certified Public Accountant of Kenya.Fluent in written and spoken French and English.
Experience in financial and accounting services.
Experience in project or cost accounting.
Experience in handling external audits.
Experience with financial software applications, familiar with UNIT4 Agresso System.