Safeguards Operations Assistant (G5)

This selection exercise may be used to generate a roster of pre-approved candidates to address future staffing needs for similar functions in any of the Departments and Offices of the Organization.

IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: Please note that the closing date for submission of applications is indicated in local time as per the time zone of the applicant's location.

Organizational Setting

The Department of Safeguards carries out the IAEA’s duties and responsibilities as the world’s nuclear inspectorate, supporting global efforts to stop the spread of nuclear weapons. The primary role of the Department is to develop and implement IAEA safeguards to ensure that there is no diversion of declared nuclear material from peaceful activities and no indications of undeclared nuclear material or activities in a State as a whole.

The Department comprises nuclear safeguards inspectors, responsible for carrying out inspections and verifications of all-safeguards relevant information for nuclear facilities in over 180 States; and technical staff responsible for a wide range of activities including: developing concepts and approaches for implementing safeguards; developing and maintaining safeguards equipment; providing analytical and laboratory services for sample analysis; collecting, evaluating and analysing safeguards-relevant information; providing information and communication technology infrastructure and services; and providing programme coordination support.

Operations Divisions, and the Office for Verification in Iran, perform and document safeguards verification activities and conduct analysis and evaluations aimed at providing assurances that States comply with their nuclear safeguards commitments. These teams implement a broad range of measures, including information analysis and in-field verification, to draw soundly based safeguards conclusions for States.

Main Purpose

Reporting to the Section Head and/or Senior Inspectors the Safeguards Operations Assistant is proficient in supporting Safeguards operations. The incumbent supports the processes related to Safeguards development implementation, reporting and state evaluation activities for a specified set of countries with smaller scale or less complex nuclear activities.

Functions / Key Results Expected

• Assist in the preparation and the timely/comprehensive implementation of field activities to support the preparation and production process of Inspection and State Evaluation Reports (IRs, SERs) and Safeguards Implementation Reports (SIRs).
• Manage standard and routine correspondence with a State in regards to evaluation and implementation activities including generation of notification letters and cover letters for Safeguards Statements to the State Authorities. Liaise with the Section Head, Senior Inspectors and relevant inspectors and Country Officers and other stakeholders to ensure a timely and effective response.
• Initiate new plans for field activities through SAFIRE and assign/re-assign inspection/verification documentation packages and access rights to inspectors in FAR/eVP to enable them to work on upcoming facility inspections.
• Support the organization of briefing and debriefing meetings on field activities and follow-up actions; take minutes; track reporting timelines.
• Manage the workflow for seals distribution to inspectors, collect seals from central repository, distribute and record seals to inspectors prior to verification activities follow-up on verification results, review input and monitor required data.
• Assist in consolidating and compiling all field analysis results and documentation (e.g., ES, DA, material balance evaluations) for State evaluation purposes.
• Support Safeguards Operation Associates in drafting, editing, processing and publishing of SERs, as required.
• Maintain and monitor all recommendations of Departmental information review committees, ensuring implementation, compliance and verification of all related information under guidance of the Safeguards Operations Associate.
• Provide cover to other GS staff within the Division as required.

Competencies and Expertise

Core Competencies(Competency Framework) Name Definition   Planning and Organizing Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans.   Communication Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.   Achieving Results Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.   Teamwork Actively contributes to achieving team results. Supports team decisions.

Functional Competencies Name Definition   Analytical thinking Gathers and analyses information, identifying critical relationships and patterns among data and proposes workable solutions.   Client orientation Establishes effective relationships with clients to understand and meet or exceed their needs. Finds ways to ensure client satisfaction.   Resilience Able to remain calm in emotionally charged situations. Accepts constructive feedback in a positive manner and is able to cope with setbacks.

Asset Expertise Function Name Expertise Description       Administrative Support Data and Information Analysis and Reporting Solid understanding (and ideally experience with) Document Management systems and procedures and the treatment of confidential and sensitive information       Administrative Support MS Office (Word, Excel, Outlook, PowerPoint) Working experience with MS applications (Word, Excel, PowerPoint, Visio, Project Manager).       Safeguards Safeguards System, Basic Solid understanding in (and ideally experience with) safeguards systems and procedures.

Qualifications, Experience and Language skills

• Completed secondary education.
• Minimum of five years of relevant working experience.
• Proven understanding / familiarity with the treatment of safeguards confidential and sensitive information is an asset.
• Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.
• Administrative skills test to IAEA standard may be part of the process. 

  Remuneration

  The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at EUR 57876 (subject to mandatory deductions for pension contributions and health insurance), 6 weeks' annual vacation, pension plan and health insurance. More information on the conditions of employment can be found at: https://www.iaea.org/about/employment/general-service-staff
  

  General Information

  • The IAEA's paramount consideration in the recruitment of staff member is to secure employees of the highest standards of efficiency, technical competence and integrity.
  • Staff Members shall be selected without any unfair treatment or arbitrary distinction based on a person's race, sex, gender, sexual orientation, gender identity, gender expression, religion, nationality, ethnic origin, disability, age, language, social origin or other similar shared characteristic or trait.
  • The IAEA is committed to gender equality and to promoting a diverse workforce.
  • Recruitment will be on a LOCAL BASIS only.
  • Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity.
  • The IAEA has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and the IAEA, including sexual harassment, abuse of authority and discrimination.

    Evaluation process

    • The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the selection criteria stated in the vacancy announcement. Applicants must provide complete and accurate information. Evaluation of qualified candidates may include an assessment exercise, which may be followed by a competency-based interview.
    • Candidates under serious consideration for selection may be subject to reference and background checks as part of the recruitment process.

      Appointment information

      • Appointment is subject to a satisfactory medical report.
      • Staff members may be assigned to any location.
      • The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.