Resource Management Officer (GA3) - Official Position

Company Description

THE OECD

The Organisation for Economic Co-operation and Development (OECD) is an international organisation comprised of 38 member countries, that works to build better policies for better lives. Our mission is to promote policies that will improve the economic and social well-being of people around the world. Together with governments, policy makers and citizens, we work on establishing evidence-based international standards, and finding solutions to a range of social, economic and environmental challenges. From improving economic performance and creating jobs to fostering strong education and fighting international tax evasion, we provide a unique forum and knowledge hub for data and analysis, exchange of experiences, best-practice sharing, and advice on public policies and international standard-setting.

DIRECTORATE FOR COMMUNICATIONS

Under the guidance of the Secretary-General, the core mission of the Directorate for Communications (COM) is to maximise the reach and impact of the OECD and its work through clear, cutting-edge and evidence-based communications. The Directorate works in accordance with the OECD Communications Strategy and pursuant to the annual communication plans for which it is responsible, steering organisational efforts on strategic priorities and supporting policy directorates in their communications to specialised audiences. COM holds as a core value an agile, collaborative and supportive culture, one that is marked by positive interaction and accountability among professionals.

The Resource Management Unit (RMU)

The Resource Management Unit mission is to ensure coherence, flexibility, and efficiency in the management of human and financial resources of the Directorate. In close co-ordination with the Director’s office, it will contribute to the preparation of the Directorate’s Programme of Work and Budget (PWB), as well as the preparation corporate financial and HR reports with the relevant committees. It will manage income-related activities such as internal billing and cost recovery as well as purchasing-related activities. On behalf of the Director, the RMU will be responsible for the control functions related to the execution of the budget, as well as the monitoring and reporting of expenditure in accordance with OECD rules and procedures. It will also oversee, advise and facilitate all HR planning, recruitment, contracting, separation, talent management and professional development, and performance management exercises in line with the Organisation’s policies.

he Directorate for Communications is looking for a Resource Management Officer (RMO) to support the Resource Management Unit of the Directorate. The role of the RMO is to provide guidance and advice on human resources and financial management to the Communications Impact, Standards and Capacity Building (CISC) Division in accordance with the OECD financial rules, regulations and guidelines.

The selected candidate(s) will work under the supervision of the Head of Resource Management Unit and will liaise with the Organisation’s corporate services and with the Communications Impact, Standards and Capacity Building (CISC) Division as necessary.

Job Description

Main Responsibilities

Budget and Procurement

Support the Head of RMU in preparing cost estimates, financial analyses, forecasts, and budget reports.

Maintain and update Power BI dashboards to ensure data accuracy and relevance for decision-making.

Monitor internal billing and chargeback processes for publication and communication services. Reconcile billing records with internal financial reports and resolve discrepancies.

Coordinate procurement activities, including Market Consultations and Calls for Tenders, in compliance with OECD procurement rules and procedures

Monitor and control official missions for staff, including travel arrangements and processing of expense claims.

Review and approve purchase orders in line with OECD financial regulations. Verify budget allocations, track expenditure progress, and follow up on delivery confirmations.

Ensure accurate and complete documentation is maintained for audit and compliance purposes.

Participate in finance community working groups that provide input to the design and enhancement of new tools and processes.

Keep up to date OECD’s regulatory framework relevant to financial management reforms.

Human Resources and Administrative

Coordinate the recruitment of staff for the CISC division, including drafting job vacancies, organizing candidate assessments and interview logistics, managing candidate communications, and supporting the drafting of panel reports.

Manage the recruitment and onboarding of interns for the COM Directorate, ensuring a smooth and efficient process.

Organize onboarding and offboarding procedures for staff and respond to related queries from staff members in a timely and professional manner.

Contribute to human resources working groups by providing input on the development and enhancement of HR-related tools, software, and applications.

Keep up to date OECD’s regulatory framework relevant to HR and corporate management reforms.

Organize team workshops and provide administrative and logistical support during meetings.

Manage office space and support timekeeping-related activities within the Directorate.

Provide basic IT-related support and coordination for tasks within the Directorate, liaising with IT services when necessary.

Draft and update operational guidelines for various RMU processes contribute to the identification and implementation of best practices.

Proactively contribute to the streamlining and continuous improvement of administrative processes.

Assist with other administrative tasks as needed and provide backup assistance to RMU colleagues during peak periods or absences.

Qualifications

Ideal Candidate Profile

Academic Background

A university degree in business or public administration, HR management, finance, accounting, or a closely related field.

Professional Background

At least one year of proven experience in a finance or HR position in an international context; experience in a major national administration or an international inter-governmental organisation would be an additional asset.

Proven experience in the application of administrative or financial procedures and policies.

Knowledge of the OECD’s structure, processes, regulations, or experience in a similar role in another international organisation, would be an advantage.

Tools

Excellent knowledge of the IT systems used (SAP, SRM, SEM, OBMR, Power BI SmartRecruiters, Concur and the PWB database) or the ability to learn and adapt rapidly to new technologies and systems.

Experience in using SAP for budgetary and operational reporting would be a distinct advantage.

Core Competencies

OECD staff are expected to demonstrate behaviors aligned to six core competencies which will be assessed as part of this hiring processes: Vision and Strategy (Level 1); Enable People (Level 1); Ethics and Integrity (Level 1); Collaboration and Horizontality (Level 1); Achieve Results (Level 1); Innovate and Embrace Change (Level 1).

To learn more about the definitions for each competency for levels 1-3, please refer to OECD Core Competencies.

Languages

Fluency in one of the two OECD official languages (English and French) and knowledge of the other, with a commitment to reach a good working level.

Knowledge of other languages would be an asset.

Additional Information

Closing Date

This vacancy should be filled as soon as possible, and applications should reach us no later than midnight 10 August 2025 (Paris time).

Contract Duration

Salary Information

Click here to consult the Staff Regulations applicable to officials of the OECD. Please note that from 1 July 2025, all Official appointments will be made under the OECD’s new contractual modalities.

Click here to learn more about what we offer and why the OECD is a great place to work.

Click here to browse our People Management Guidebook and learn more about all aspects relating to people at the OECD, our workplace environment and many other policies supporting staff in their daily life.

Please note that the appointment may be made at one grade lower in the specified job family, based on the qualifications and professional experience of the selected applicant.

This vacancy may be used to create a pool of candidates for comparable positions, both for open-ended and fixed-term functions.

Selection Process

For retained candidates, the selection process may include a video-recorded interview, job-based assessment and panel interviews.

The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates who are nationals of OECD member countries, irrespective of their racial or ethnic origin, opinions or beliefs, gender, sexual orientation, health or disabilities.

The OECD promotes an optimal use of resources in order to improve its efficiency and effectiveness. Staff members are encouraged to actively contribute to this goal.