Request for Proposal - Consultancy for Cleaning Service

Description

REQUEST FOR PROPOSAL

RFP Release Date:

March 19th 2024

Question/ Inquiry Submission Deadline:

April 3rd 2024

Proposal Submission Deadline:

April 5th 2024

Performance Period:

May 1st – 31st October 2024

Electronic submission to the attention of:

[email protected]

Contact information for inquiries about this RFP:

[email protected]

Terms of Reference

I. General Information

This document is being issued to solicit applications from a consulting firm with key technical expertise in providing cleaning and fumigation services. Heifer Nigeria country office is looking for an experienced and registered company located in Abuja to manage the cleaning and maintenance of its office environment.

II. Background

About Heifer International

Heifer International is a global non-profit organization on a mission to end hunger and poverty in a sustainable way. Since 1944, Heifer International, through its work in 21 countries (in Africa, Asia, and the Americas), has supported more than 39 million people worldwide to end hunger and poverty sustainably, and millions more are now on a pathway to living incomes. Working with African rural communities for 48 years, Heifer International supports farmers and local food producers to strengthen local economies and build secure livelihoods that provide a living income. Heifer’s foundation was built on the belief that ending hunger begins with giving people the means to feed themselves, generate income, and achieve sustainable livelihoods for their households. Heifer’s global vision for 2020 - 2030 is to close the living income gap for an additional 10 million families. This vision is a focused approach for the African continent to support at least 6 million smallholder farmers in Africa to reach sustainable living income. As a part of this commitment, Heifer has expanded its presence in Africa to include Nigeria, to support at least two million households to achieve sustainable living income through (a) strategic private and public sector partnerships, (b) unlocking demand and market opportunities, (c) investing in priority value chains, and (d) leveraging innovation and emerging agricultural technologies to reach transformational scale. More information about Heifer is available at: www.heifer.org

Heifer Nigeria Country Program

Heifer International established its Nigeria Country Program in 2021, and its Signature Program for Nigeria, named “Naija Unlock,” was designed and launched. Naija Unlock program aims to support the unlocking of the potential in Nigeria’s agricultural sector to achieve food self-sufficiency by working with smallholder farmers and local value chain actors to increase their productivity to meet local demand for food and raw materials while closing the living income gap for families in the rice, tomato, and poultry value chains, with plans to add cattle, and small ruminant value chains. Naija Unlock is an evidence-based Signature Program designed to close the living income gap of smallholder farmers at scale with permanence of impact. The goal is to assist more than one million households in achieving sustainable living income by 2025 and scale to two million households by 2030 through strategic private and public sector partnerships to (a) build the social capital of smallholder farmers, (b) unlock farmers’ access to innovative financing, (c) unlock demand and market opportunities, (d) increase farmers access to mechanization and emerging agricultural innovations, and (e) increase farmers knowledge and adoption of climate-smart agricultural practices. Naija Unlock program activities are currently being implemented in five (5) states in Nigeria (Ogun, Edo, Nasarawa, Benue, and Lagos States) with plans to scale to other states with the potential to make an impact at a transformational scale.

III. Description of Expected Professional Services

1. Objectives:

   Heifer Nigeria is committed to creating an enabling work environment that supports staff mental and social wellbeing; thus, encouraging high performance and productivity. The Nigeria country office have the need to engage firms for general office cleaning and fumigation services. The office seats on a 455sq.m office space at Bank of Industry Building within the Central Area of Abuja and now needs to maintain the premises to ensure cleanliness, prioritizing the health and safety of its employees.

   1. Deliverables: The expected deliverables of this request for proposal are as follows:

      1 Provision of three qualified janitors i.e skilled and customer service oriented, no criminal records, strong communication, professionals with integrity and who can keep confidential information.

      2 The firm would provide all the necessary supplies, tools/equipment for the cleaning service.

      3 Cleaning of the interior spaces which includes, receptions area, private offices, conference, and meeting rooms, creche, library and recreational areas, workspaces, kitchen, restrooms and walkways.

      4 Fumigation of the office space biannually.

      1. Scope of Work

         Services to be provided shall be 5 days per week Monday – Friday and 1 Saturday for biannual deep cleaning (once every six months). The workdays are exclusive of government approved public holidays.

         Daily Cleaning (defined as every workday per week) which includes.

         • Empty all wastepaper bins and remove trash from offices and restrooms and replace bin liners daily. Clean and remove any rubbish from planter boxes, shelves, or any other item found.
         • Spot Clean, remove dust, dirt and finger marks to all windows including viewing panels to doors.
         • Spot wash fingerprints, marker marks, and any mark from all wall surfaces, doors, frames, desks, and glass surfaces.
         • Clean exterior face of cupboard doors, urns, bench tops and tables. Clean all water dispensers throughout the office spaces. Clean all kitchen areas, sinks, cupboards exteriors, refrigerator surfaces, tiles, backsplash, counters, bench-tops, and all common areas.
         • Replace all hand towels, air freshener, and soap as needed.
         • Clean all toilets, sinks, mirrors, tiles, fixtures, vents, sweep and mop all floors with suitable cleaning products.
         • Replace all hand towels, toilet paper rolls, air freshener, and soap as needed.
         • Clean and disinfect all urinals and toilets in the washrooms daily.
         • Clean and disinfect all metal and laminated surfaces in all washrooms daily.