Reporting Specialist

Organizational Setting

The position is located in the FAO Quetta office. Food and Agriculture Organization (FAO) in Pakistan focuses its efforts on poverty reduction, food security, sustainable livelihoods and rural development. FAO has partnered with the Government of Pakistan on research and development, training, extension services and strengthening of the staff capacity in planning and policy making. FAO has supported improvements in agricultural policy analysis, strengthened institutions. Enhanced integrated area development and expanded participation of marginalized and vulnerable communities in sustainable development.

The following position is at SB4 SC8 level.

Reporting Lines

Under the overall supervision of the FAO Representative in Pakistan, the direct supervision of International Provincial Coordinator in FAO Quetta Office, and in close coordination with the Reporting Specialist in Islamabad, the Reporting Specialist will undertake the following activities:

Technical Focus

The role involves producing high quality analytical reports from project data, emphasizing accomplishments, obstacles, and suggestions, ensuring alignment with organizational goals and complying with donor and Government regulations. This position demands vigilance in staying informed about donor and Government compliance rules to meet donor expectations consistently.

Tasks and responsibilities

•     Assist provincial office (including provincial head and project coordinators/managers) in the production and submission of complete progress reports (monthly, quarterly, interim, annual and final project reports) of projects. 
•     Provide quality assurance support to project managers in reviewing, editing, and providing feedback on the project reports.
•     Generate high-quality analytical reports based on project data, outputs and targets highlighting key achievements, challenges, and recommendations.
•     Ensure reports align with organizational objectives and donor and Government requirements.
•     Stay updated on donor and Government compliance rules and regulations, ensuring that all reporting is in line with donor expectations.
•     Collaborate with the finance and program teams to ensure compliance in financial reporting.
•     Coordinate and consult with project managers/coordinators and programme and MEAL teams in gathering information and data for reporting purposes.
•     Maintain clear and effective communication channels with project staff to facilitate reporting.
•     Develop and maintain a reporting schedule for different projects, ensuring that deadlines are met.
•     Provide regular updates to project managers on reporting timelines and requirements.
•     Maintain the capacity building database for the provincial office.
•     Conduct field visits and regular monitoring activities to assess project progress and ensure activities are on track.
•     Identify and report any deviations from project plans and recommend corrective actions.
•     Ensure the accuracy, completeness, and consistency of reported data from project staff.
•     Ensure quality of MEAL technical studies reports (baseline, impact assessments/evaluations) and integrate MEAL data/information into progress reports; 
•     Any other tasks assigned by the supervisor.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements    

•     Advance university degree in Agriculture, Rural Development, Development Studies, Social Sciences, Statistics or a related field
•     Minimum eight (8) years of progressively responsible work experience in international development in programme management, report writing, in a related field
•     Working knowledge of English
•     National of Pakistan

FAO Core Competencies

•     Results Focus
•     Teamwork
•     Communication
•     Building Effective Relationships
•     Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

•     Experience in project reporting and monitoring
•     Experience in similar settings would be considered a distinct asset
•     Understanding of the purpose and functions of technical programmes, operational guidelines and programme/project management procedures, preferably those adopted by the FAO or other UN Agencies would be considered an added asset
•     Experience in preparing donor reports (GCF, USAID, EU, ECHO, etc) 
•     Knowledge of MEAL concepts and practices
•     Ability to work in multi-disciplinary and multi-cultural teams is essential
•     Excellent drafting skills and analytical thinking
•     Demonstrated ability to conduct research
•     Proficiency in using Microsoft Excel and/or software for data analysis. Demonstrated fluency in written and spoken English
•     Excellent interpersonal skills and to work in a team-oriented multi-cultural environment
•     Willingness to travel
•     Ability to work independently, with initiative and minimal supervision
•     Good knowledge of common administrative and financial rules and regulations
•     Good knowledge of communication and documentation standards 
•     Display initiative and take responsibility for achieving agreed outputs within set deadlines and closely follow-up until successful outputs are achieved
•     Continue to seek new, innovative and improved methods and systems for accomplishing the work assigned
•     Identify and recommend remedial measures to address problems in systems design or implementation
•     Prior experience of working with a UN or INGO is an added advantage

Selection Criteria

Candidates will be assessed against the requirements listed above.

ADDITIONAL INFORMATION