Job Summary:
Coordinates financial/accounting operations, including overall financial monitoring and support/guidance to Country Office and project staff, to ensure the fiscal well- being of the projects. Provides financial management, conducts analyses of financial data, provides budget analyses for project funds, and prepares required reports to funding agencies to ensure compliance with the donor's requirements. Oversees sub award financial management and responds to inquiries and assist in trainings. Carries out unit finances to proactively guide and support respective financial success by providing high level analytical expertise, implementing business strategies and developing strong customer relationships. Develop and manage pipeline management and analyzes financial data and reports to determine accuracy and completeness. Reviews and processes final cost objective requests. Provides analysis and business modeling support on strategic initiatives for senior management and field operations. Responsible for analyzing performance trends, modeling complex business decisions, tracking performance and presenting results. Ensures and provides financial expertise, critical thinking, and customer service.
Accountabilities:
- Has basic knowledge of applicable financial and accounting statutes and regulations. Interprets and applies laws, analyzes information, and evaluates the impact of policies, procedures and practices.
- Work includes accumulating data, summarizing information into presentable reports/forms, and discerning valid from invalid data comparisons.
- Manage project budget pipelines and seeks explanation for variations in budget versus actual data.
- Reviews and inputs financial data and final cost objectives, account information into accounting software systems.
- Creates, reviews, and process program budgets.
- Analyzes, reviews, and distributes financial reports to ensure accuracy.
- Ability to communicate clearly in both oral and written form. Performs other duties as assigned.
- Provides support for field programs by conducting live meeting training on financial systems and processes.
- Works with the ESARO Program Management Unit (PMU) staff to help them understand the financial aspects of the assigned Country Offices.
- Monitors Country Offices cash flows and fund transfers by processing cash account analysis, ensures adequate funds are maintained within each program, processing wire
- transfer requests to field offices and ensuring timely transfer of funds.
- Manages sub recipient financial reports for assigned Country Offices by reconciling US based sub recipients with the General Ledger accounts.
- Reviews and analysis sub award tracking system, manages US partner payments and collaborates with PMU staff on financial close outs of sub recipients.
- Responsible for interpreting, analyzing and/or evaluating data, ensures compliance with applicable state and federal statutes, and uses Generally Accepted Accounting Procedures (GAAP).
- Has a thorough knowledge of external regulations as well as internal corporate policies and procedures.
- Reviews and approves separation pay of all field office staff.
- Manages cost share consolidations and reporting for board meetings. Experienced using systems to produce reports, financial models and databases. Develops and maintains effective working relationships with regulated industries, consultants, management and staff.
- Interprets and provides explanation for discrepancies and variations in data. Superior ability to communicate clearly in both oral and written form. Performs other duties as assigned.
- This is an advanced level Financial Analyst position which serves as a subject matter expert and may lead teams on complex issues.
- Independently evaluates and determines fiscal and operational policy. Determines service impacts and analyzes the regulatory environment to makes recommendations on best practices.
- Implements and evaluates statistical models, systems and serves as a trusted advisor to management.
- provides advanced level support to ESARO users of all the enterprise financial system and understand their design and interrelationship (Costpoint, TESS, SAT, TM1, DPA and GFAS)
- Has in-depth technical and administrative knowledge and is able to defend analysis to management.
- Other duties as assigned.
Applied Knowledge & Skills:
- Analyzes complex business and/or program issues and consults with management or business entities as needed; works independently; active participant in meeting organizational goals.
- Applies expert knowledge of current USG federal awards and contracts as well as other non-USG funders. Applies expert level technical and administrative knowledge of the rules and regulations in the subject area and defends analyses and recommendations relating to a variety of issues. May research and recommend changes to software.
- Communicates industry information regarding more complex or unique issues, and presents specific findings in such situations.
- Establishes and maintains professional working relationships. Interprets compliance and makes recommendations to management.
- Documents more complex or unique issues and effectively articulates written conclusions. Interacts with management to plan, negotiate and coordinate complex written findings.
- Presents oral and written testimony on complex issues.
Problem Solving & Impact:
- Prepares and analyzes complex technical matters involving existing and emerging issues pertaining to the subject area and makes recommendations from the analysis.
- Serves as subject matter expert; may lead work teams or others in complex or unique subjects.
- Recommends and develops regulations, policies, and procedures.
- Recommends and/or takes corrective action when necessary based on acquired knowledge and observation of best practices.
- Develops or adapts new processes and procedures based upon changes in laws and regulations or industry practices.
- Exerts some influence on the overall objectives and long-range goals of the organization. Erroneous decisions or failure to achieve objectives would normally have a serious effect upon the administration of the organization.
Supervision Given/Received:
- Work is performed with minimal direction. Participates in determining objectives of assignment.
- Plan schedules and arranges own activities in accomplishing objectives. Work is reviewed upon completion for adequacy in meeting objectives.
- May implement departmental work plans and provide input for performance reviews with the assistance of a higher-level manager.
- Provides input to management for hiring process based on recruitment and selection policies and procedures.
- Review and recommend training opportunities for department. May lead and supervise employee growth and development initiatives.
Education:
Bachelor's Degree or its international equivalent
Experience:
8+ Years of progressively responsible financial analysis and planning experience in a government or non-governmental organization.
Substantial experience using computerized information systems.
Must be able to read, write and speak fluent English.
Demonstrated team leader experience in finance or accounting department.
Bi-lingual English and / or French preferred.
Typical Physical Demands:
Typical office environment.
Ability to sit and stand for extended periods of time. Ability to lift 5-50 lbs.
Technology to be Used:
Personal Computer, Microsoft Office (i.e. Word, Excel, PowerPoint, etc.), e-mail, telephone, printer, calculator, copier, cell phones, PDAs and other handheld devices.
* This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.
Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicantsโ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicantโs tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.
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