Note: This is a re-advertisment, candidates who have previously applied may not need to reapply.
The Position:
The Programme Associate, Procurement is located in the UNFPA Sri Lanka Country Office (CO), Colombo to support effective Country Programme and project delivery addressing the immediate humanitarian needs, supporting national capacity building and ensuring an integrated continuum approach across the humanitarian-development nexus.
The Programme Associate, Procurement delivers quality services in procurement and administration to internal and external clients.ย
You will report to Operations Analyst.
How you can make a difference:
UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled.ย UNFPAโs strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to โbuild forward betterโ, while addressing the negative impacts of the Covid-19 pandemic on womenโs and girlsโ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.
In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.
UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.
Job Purpose:
As the Programme Associate, Procurement working within a Country Office environment, you will be responsible for assisting in the management and effective delivery of procurement services in order to obtain the best value for money for the UNFPA country programme procurement. You will support a collaborative, client-focused, quality and results-oriented approach to the work of the office.
ย
You would be responsible for:
A. Support the procurement of goods and services for CO
Consolidation of procurement plan and uploading of data on online procurement planning tool on time. Ensuring full compliance of procurement activities with UNFPA rules, regulations, policies and strategies;ย Supporting the implementation of the effective internal control, proper design and functioning of a client-oriented procurement management system; Supporting the establishment of internal Standard Operating Procedures (SOPs) in procurement; Organizing procurement processes, including the preparation and conduct of requests for quotations, terms of reference, ย invitations to bid, or requests for proposals, and their respective receipts, their evaluation, and negotiation of certain conditions of contracts in full compliance with UNFPA rules and regulations Conduct a Market Survey to strengthen current supply base Create/update vendors in ATLAS through vendor portal Issue Purchase Orders for procurement of goods and services Ensure compliance in terms of procurement of goods and services as per approved annual procurement planB. Support Logistics Management focusing on emergency preparedness and response Assistance in forecasting and procurement of emergency RH Kit.
ย
C. Ensure documentation, provision of timely information and settling of ย payments for procurement of goods/services.
ย
D. Assist in managing program supplies and inventory
ย
Qualifications and Experience:ย
Education:ย ย
Completed Secondary Level Education required. First level university degree in business supply chain management; ย or any other relevant field is desirable. Certification or training related to humanitarian procurement and logistics will be an asset.ยย
Knowledge and Experience:ย
06 years of relevant experience in procurement, logistics and administration with the UN, humanitarian or development agencies, or other similar project environments; Proficiency in current office software applications and corporate IT systems.ย
Languages:ย
Fluency in English is required. Fluency in Sinhala or Tamil is required.
Required Competencies:ย
Values:
Exemplifying integrity,ย
Demonstrating commitment to UNFPA and the UN system,ย
Embracing cultural diversity,ย
Embracing change
Core Competencies:ย
Achieving results,
Being accountable,
Developing and applying professional expertise/business acumen,
Thinking analytically and strategically,
Working in teams/managing ourselves and our relationships,
Communicating for impactย
ยFunctional Competencies:
Logistical support
Managing data, documents and correspondence
Planning, organizing and multi-tasking
Managing procurement financial/administrative processes
ยCompensation and Benefits:
ย This position offers an attractive remuneration package including a competitive net salary plus health insurance and other benefits as applicable.
UNFPA Work Environment:
UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply. UNFPA promotes equal opportunities in terms of appointment, training, compensation and selection for all regardless of personal characteristics and dimensions of diversity. Diversity, Equity and Inclusion is at the heart of UNFPA's workforce - click hereย to learn more.
Disclaimer:
UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process and does not concern itself with information on applicants' bank accounts. Fraudulent notices, letters or offers may be submitted to the UNFPA fraud hotline http://www.unfpa.org/help/hotline.cfm