Mission and objectivesUNICEF is a leading humanitarian and development agency working globally for the rights of every child. Child rights begin with safe shelter, nutrition, protection from disaster and conflict and traverse the life cycle: pre-natal care for healthy births, clean water and sanitation, health care and education. UNICEF has spent nearly 70 years working to improve the lives of children and their families. Working with and for children through adolescence and into adulthood requires a global presence whose goal is to produce results and monitor their effects. UNICEF also lobbies and partners with leaders, thinkers and policy makers to help all children realize their rightsโespecially the most disadvantaged.
ContextUnder the direct supervision and guidance of the Administrative Specialist incumbent will be responsible for managing, coordinating, all activities related to the establishment of the Country Office in Khartoum. This includes providing support to UNICEF Operations in the coordinate and managing work. The selected individual will play a pivotal role in strengthening coordination efforts across all relevant activities, ensuring coherence, effective time management, work with technical team and alignment with UNICEF standards and national priorities. His/her contribution will be key to enhancing cross-sectoral collaboration and building institutional capacity in the planning, implementation, and monitoring of all related activities.
Task Description*Project Planning and Implementation Support โข Assist in the planning and execution of projects related to re-establishing UNICEFโs presence in Khartoum, ensuring all activities are aligned with project objectives, timelines, budgets, and UNICEF operational standards. โข Support development of work plans, timelines, and resource allocations for all components of the project. *Meeting Coordination and Documentation โข Organize, coordinate, and document all project-related meetings, including those with the UNICEF technical team and all relevant team involved in the activities. โข Record, distribute, and monitor action points and follow-ups to ensure timely completion. *Project Documentation and Reporting โข Maintain comprehensive and up-to-date project records, including activities, delivery schedules, and administrative documentation. โข Prepare periodic narrative and financial progress reports for internal use and senior management review. โข Consolidate the reports and submit synthesized updates to ensure timely decision-making. *Risk Management and Troubleshooting โข Identify potential delays, technical challenges, and risks; develop mitigation strategies and escalate critical issues to project leadership. โข Serve as a focal point for resolving technical, operational, and contractual issues in coordination with UNICEF technical teams. *Quality Assurance and Compliance *Cross-functional Coordination โข Liaise with Operations, Supply, Construction, ICT, Admin, and Security teams to ensure integrated implementation of the re-establishment project. โข Ensure project alignment with broader country office operational goals, security protocols, and administrative procedures. *Monitoring, Evaluation, and Reporting to Management โข Develop monitoring tools and track key performance indicators (KPIs) to measure project progress against deliverables. โข Provide weekly and monthly project progress reports to management with summaries of achievements, challenges, and proposed solutions. โข Support internal reviews and after-action reporting to document lessons learned and inform future initiatives.
Competencies and values *Core values: โข Care โข Respect โข Integrity โข Trust โข Accountability โข Sustainability *Core Competencies (For Staff without Supervisory Responsibilities) โข Demonstrates Self Awareness and Ethical Awareness โข Works Collaboratively with others โข Builds and Maintains Partnerships โข Innovates and Embraces Change โข Thinks and Acts Strategically โข Drive to achieve impactful results โข Manages ambiguity and complexity
Living conditions and remarksSudan is a unique country, and UNICEF is a unique humanitarian organization. It provides for an interesting and enriching learning environment, but also requires a mature level of cultural awareness, as well as more stamina and commitment than elsewhere to make life comfortable and affordable. Therefore, flexibility and the ability and willingness to live and work in harsh and potentially hazardous conditions, involving physical hardship and little comfort, are essential.