Background Information - Job-specific
The United Nations Office for Project Services (UNOPS) is an operational arm of the United Nations, supporting the successful implementation of its partners' peacebuilding, humanitarian and development projects around the world. Mandated as a central resource of the United Nations, UNOPS provides sustainable project management, procurement and infrastructure services to a wide range of governments, donors and United Nations organizations. With over 6,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, where they need it. By implementing around 1,000 projects for our partners at any given time, UNOPS makes significant contributions to results on the ground, often in the most challenging environments.
The UNOPS Geneva office (GVA) is part of the Global Portfolios Office (GPO). The GVA manages a diversified portfolio of global and country specific hosted entities, funds, programs, and projects. The GVA services includes hosting, fund management, advisory services, project/program implementation, procurement, financial and human resources support.
Background information โ Job Specific
This job is in the UN Partners Team and is dedicated to supporting United Nations agencies across various operational areas under the GVA office, but based in Copenhagen. The GVA team collaborates with 10 UN partners, providing essential operational and administrative support in procurement, grants management, human resources, travel coordination, and workshop management. Through these services, the team ensures efficient and compliant operational delivery, facilitating the effective implementation of UN projects.
One of the UN partners that UNOPS GVA team supports is the UNEP Copenhagen Climate Centre (UNEP-CCC). It was established in early 2022. UNEP-CCC is programmatically guided by UN Environment (UNEP) and operationally supported by UNOPS.
Under the guidance and supervision of the Programme Management Specialist , the Project Management Support - Analyst is responsible for the operational and administration support in the UN partner teams, particularly with UNEP Copenhagen Climate Center. He/she/they manage the procurement process, travel and workshop amongst other tasks and ensure efficient administration and delivery of quality service responsive to client needs.
Functional ResponsibilitiesUnder the direct supervision of the Programme Management Specialist, the Project Management Support - Analyst will perform the following functions:
Procurement Planning and Processes
Work-Plan Development and Performance Monitoring
Monitoring, tracking and reporting
Capacity Building and knowledge sharing
Procurement and Workshop Planning and Processes
Act as the designated procurement and workshops focal person under the UN portfolio for UNEP-CCC programme.
Provide operational support to meet the business needs of the UNEP-CCC programme, by delivering an agreed set of project support services in the areas of Procurement, travel, administration and workshop management.
Review and prepare quarterly procurement and workshop plans in collaboration with UNEP-CCC technical personnel, ensuring alignment with the center needs.
Conduct procurement processes for contracts with firms in compliance with UNOPS rules and procedures from deciding on the procurement strategy to awarding the contract and finally contract management.
Support UNEP-CCC personnel in each workshop by creating checklists, market research, security clearance, coordination with local offices and partners as well as taking other operational support tasks .
Process travel requests and expense claims for project personnel and handle travel arrangements for meeting participants, if and where needed.
Coordinate DSA distribution for the workshop based on UNOPS guidance, roles and regulations.
Liaise with UNEP-CCC personnel to promote efficiency, transparency, and value for money in obtaining goods and services.
Assist in drafting Terms of Reference (TORs) for procurement processes.
Propose suitable procurement strategies for each request.
Evaluate proposals received, provide recommendations for contract awards, and negotiate with successful bidders (for Portfolio Managerโs approval), using e-sourcing ( UNOPSโs procurement platform) as well as offline tenderings if needed.
Monitor compliance of procurement activities with UNOPS regulations, policies, and strategies. Communicate relevant changes to the UNEP-CCC teams in a timely way and provide any support required with implementation.
Support in drafting contract documents and administer contracts and agreements, including processing amendments when required (for Portfolio Managerโs approval).
Work-Plan Development and Performance Monitoring
Assist in the design and formulation of programme work-plans, setting clear goals, targets, and performance standards of the specific areas of operations.
Identify and synthesize best practices and lessons learned related to procurement,workshops and project management.
Monitoring, tracking and reporting
Track all processes in the available tracking tools ensuring all relevant details are tracked and reported on quarterly bases.
Use the available google tools to enhance reporting and provide data to ease the decision making process.
Use the available data sets in oneUNOPS and oneUNOPS Reporting in the interest of the project to report and track all processes and data.
Capacity Building and Knowledge Sharing
Input and update accurate project data and information to support monitoring and evaluation activities.
Contribute to institutional knowledge sharing, ensuring lessons learned are documented and disseminated across teams.
Support the development of training materials and operational guidance to enhance the efficiency of project and operational staff.
Monitoring and Progress Controls
Comprehensive up-to-date documentation of project under his / her responsibility
The incumbent will participate in weekly team meeting calls to report on progress relevant to the team, share objectives for the following week, highlight milestones and identify areas of concern and collaboration;
The incumbent will define his/her own performance indicators responding to the priorities identified with his / her supervisor. These indicators will be assessed in accordance with performance management policy.
Competencies Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground. Education/Experience/Language requirements
a. Education
A first-level university degree (bachelorโs) preferably in Business Administration, Project Management, Procurement, Public Administration, Economics, Environment, Political Sciences, International Relations, Social Sciences, Development Studies or related fields is required.
A Masterโs Degree or equivalent in related fields is an asset and may compensate for some years of experience.
b. Work Experience & Language Requirements
A minimum of 2 years of relevant work experience with a bachelor's degree is required.
Relevant professional working experience in project management, procurement, workshop and event management support is required.
Relevant experience at the national or international level in providing project management as well as procurement support services is desirable.
Knowledge in data analysis and usage of Google sheets, google documents, google data studio, BigQuery is desirable (Google Workspace). .
c. Languages
Fluency in oral and written English is required. Knowledge of any other UN language is an asset.
Contract type, level and durationContract type: International Individual Contractor Agreement
Contract level: ICS 8 / IICA-1
Contract duration: Ongoing ICA - Open-ended, subject to organizational requirements, availability of funds and satisfactory performance. For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx
Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.
Additional Information
Please note that UNOPS does not accept unsolicited resumes.
Applications received after the closing date will not be considered.
Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.
Geneva , Switzerland is a UN family duty station
Terms and Conditions
For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.
All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.