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The Sustainable Landscape Programme Indonesia (SLPI) is a bilateral initiative funded by Switzerland’s State Secretariat for Economic Affairs (SECO) and implemented in partnership with four landscape projects across key jurisdictional areas in Kalimantan and Sumatra. The program aims to strengthen good governance and sustainable management of landscapes, integrating natural ecosystem conservation with improved agricultural production and economic opportunities for local communities.
SLPI is structured into two components:
- Component 1: Focuses on implementing sustainable landscape interventions in selected districts, with four independent landscape projects led by various consortiums.
- Component 2: Led by UNDP Indonesia, serves as the Program Support System, ensuring coordination, knowledge-sharing, capacity-building, and engagement with national and sub-national stakeholders.
The program promotes a jurisdictional approach to landscape management, fostering collaboration between government agencies, private sector actors, smallholder farmers, and civil society organizations to achieve sustainable palm oil production, ecosystem restoration, and improved livelihoods.
To enhance strategic communication and knowledge dissemination, UNDP seeks to hire a Project Communication Associate to support awareness-building, stakeholder engagement, and visibility of SLPI’s impacts at both national and international levels. The role will be crucial in documenting lessons learned, developing communication materials, and supporting outreach efforts to promote SLPI’s contribution to sustainable landscape governance in Indonesia.
Under the overall guidance of the SLPI Project Officer, the Project Assistant provides an effective project support services ensuring high quality of work, ensures accurate monitoring and evaluation data, timely and properly recorded/documented service delivery within the management and operations (finance, assets management, administration, procurement, human resources/HR) of the project, and implementation of project activities in accordance with UNDP rules and regulations, and awareness-raising, capacity building and advocacy activities in national and subnational level.
Scope of Work
a. Support the project team to ensure effective project planning, budgeting and implementation focusing on achievement of the following results
• Compiles, summarizes, and presents basic information/data on specific project and related topics or issues.
• Reviews project documents for completeness and compliance with relevant rules and procedures prior to submission for final approval and signature; identifies inconsistencies; distributes project documents to relevant parties upon approval.
• Implement project standard operating procedures in line with the government and UNDP’s regulations.b. Support to the effective reporting on progress of project implementation
• Support to the preparation of annual and quarterly work plans as well as project board meetings, audit, operational and financial closure of a project.
• Support to the preparation of quarterly project reports, in line with the monitoring and reporting guidelines and presents it to the project assurance team on a timely manner.
• To provide administrative support for preparation of results oriented progress reports.c. Provides administrative support to the Project Management Unit focusing on achievement of the following results:
• Support the collaboration of project team to design and conduct internal evaluation, and survey, be part of its implementation which include facilitating participatory evaluation with key stakeholders, assist in the analysis process and completion of the project.
• Assist and support Projects in advising the project team based on the research results for enhancing the project effectiveness as well as provide technical advice and support.
• Assist and support Projects in developing progress and annual report to Donors and UNDP.
• Assist and support Projects in updating progress of output, activities, and risk in Quantum System.d. Provides communications support to the Project Management unit focusing on achievement of the following results:
• Provide support to Projects and work closely with Communications Unit to develop and compliance of function specific documentation (e.g., drafting and editing social media posts, Individuals bi- annual newsletter, publication copies, digital, and hard-copy appeals, articles etc.), as required.
• Assist Projects in preparing project events related with promotional, advocacy and awareness raising materials, including to collect and compile significant information and evident from project implementation processes and results as main sources for developing
communication materials.
• Support in updating database of Projects with relevant public and development partners private sector, civil society and other stakeholders who are counterparts for the project. Monitor and evaluate the use and effectiveness of media materials and share results and findings.
• Provide support to conduct media tracking, to collect and cluster news and/or articles related to the project to supplement the project report.
• Support to review project documents for completeness and compliance with relevant rules and procedures prior to submission for final approval and signature; identifies inconsistencies; distributes project documents to relevant parties upon approval.
• Conceive and draft of files, graphics, and/or illustrations for visual media, including web, social media, and print.e. Support strategic partnerships, communication and support to the implementation of resource mobilization
• Support in updating database of the relevant public and development partners private sector, civil society and other stakeholders who are counterparts for the project.
• In coordination with UNDP’s Communication unit and other relevant counterpart communications department, support documentation of the project activities as a tool to communicate results, deepen stakeholder knowledge and buy-in to the project, and resource mobilization for the project.
• Effective contribution and support of with data collection for gender analysis and gender mainstreaming at project level.f. Supports knowledge building and knowledge sharing focusing on achievement of the following results:
• Participation in the trainings for the operations/projects staff.
• Contributions to knowledge networks and communities of practice.
• Effective contribution to learning and knowledge sharing in gender analysis and gender mainstreaming.g. The incumbent of the position should avoid any kind of discriminatory behavior including gender discrimination and ensure that
• Human rights and gender equality is prioritized as an ethical principle within all actions.
• Activities are designed and implemented in accordance with “Social and Environmental Standards of UNDP.”
• Any kind of diversities based on ethnicity, age, sexual orientation, disability, religion, class, gender are respected within all implementations including data production.
• Differentiated needs of women and men are considered.
• Inclusive approach is reflected within all actions and implementations, in that sense an enabling and accessible setup in various senses such as disability gender language barrier is created.
• Necessary arrangements to provide gender parity within all committees, meetings, trainings etc. introduced.Institutional Arrangement
Under the overall guidance of the SLPI officer, the Project Assistant provides project support services ensuring high quality of work, ensures accurate, timely and properly recorded/documented service delivery.Competencies Core Achieve Results: LEVEL 1: Plans and monitors own work, paysattention to details, delivers quality work by deadline Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements Learn Continuously:
LEVEL 1: Open mindedand curious, sharesknowledge, learns from mistakes,
asks for feedback
Adapt withAgility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible Act withDetermination:LEVEL 1: Shows driveand motivation, ableto deliver calmlyin face of
adversity, confident
LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discriminationFunctional Competencies Thematic Area Name Definition
Business management
Digital Literacy
Ability to apply termsand concepts from digital communications in daily work
Business management
Working with Evidence and Data
Ability to inspect, cleanse, transform and modeldata with the goal of discovering useful information, informing conclusions and supporting decision-making Business Management CommunicationAbility to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience. Ability to manage communications internally and externally, through media, social media and other appropriate
Channels
2030 agenda- people
Gender Gender mainstreamingAdministration and operations
UN travel documents
Knowledge of regulatory frameworks and processes related to UN traveldocuments; ability to facilitate the insurance of UN traveldocuments for UNDPand UN agencies; processing of visas, and ensure oversight and endorsement
General (across the functions)
Event planning and execution
Ability to plan, manage and execute of public and private events to ensure that they support and amplifyindividual communications and advocacy initiatives, as well as UNDP's overall brand and mandate.
Business ManagementCustomer Satisfaction/Client Management
Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and delivertimely and qualityresults and/or solutions to fulfil and understand the real customers' needs. Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients' immediate requests. Ability to anticipate client's upcoming needs and concerns.
Minimum Qualifications of the Successful NPSA Min. Academic Education
High school wouldbe minimum requirement.
Bachelor’s Degree in Social Sciences, Political Sciences, Public Policy, Communications, Business and Administration, or area relatedto International Development, or relevant fields would be highly desirable.
Min. years of relevant Work experience
- Minimum 4 yearsof relevant experience for candidate with High schoolor minimum of 1 year of experience for candidate with Bachelor Degree
- Relevant experience in project activities and implementation wouldbe
necessary
Required skills- Good inter-personal andcommunications skills
- Ability to work in a team
- Ability in providing monitoring, evaluation andreporting
- Familiar with Quantum System and corporate dashboard Desired skills in addition to the competencies covered in the competencies section
- Experience in quantitative research with experience of projection modelling is a strong asset,and qualitative and participatory research as additional asset.
- Experience in working with national and subnational, development agencies, and or international agencies in business and human rights, and research would be preferrable.
- Experience in preparing project reports on research design,progress and results.
- Demonstrated familiarity withUNDP development projects in Indonesia is an advantage.
- Knowledge of andexperience in supporting administration of UNDP projects will be highly desirable.
Required Language(s)
(at workinglevel)
Fluency in English and BahasaIndonesia in bothwriting and speaking
Professional CertificatesN/A