Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.
ย Context
Under the overall supervision of the Chief of Mission (COM) in Panama and the direct supervision of the Head of Programmes, and in collaboration with relevant units in the Country Office, the Regional Office and/or Headquarters, the Project Assistant (Programme Support) will provide administrative and operational support to the preparation, implementation, and monitoring of project activities in the Panama Country Office.ย ย
- Provide administrative and logistical support in the preparation of concept note and project proposals.ย
- Assist in the implementation and monitoring of project activities.ย
- Retrieve, compile, summarize, and present information/data on specific project topics.
- Support administrative coordination of project implementation, involving liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc.
- Assist with drafting status reports, identifying shortfalls in delivery and bringing them to the attention of the supervisor.ย
- Assist in collecting and organizing information related to new project ideas or ongoing initiatives as requested.
- Support with data entry and routine updates in PRIMA and assist in maintaining accurate project information in the system.ย
- Respond to general information requests and inquiries; set up and maintain files/records.
- Perform other related duties as assigned. Education
- School diploma with four years of relevant experience; or,
- Bachelorโs degree in political or social sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with two years of relevant professional experience Accredited Universities are those listed in the UNESCO World Higher Education Database. ย Experience
- Experience in administrative or clerical support, preferably in project or programme assistance.ย
- Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups.
- Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.ย Skills
- Basicย knowledge of PRIMA.
- Familiarity with the IOM Projectย cycle is an advantage. ย
Languages
- For this position, fluency in English and Spanish is required (oral and written). IOMโs official languages are English, French and Spanish. Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments. ย Required Competencies ย IOMโs competency framework can be found at this link. Competencies will be assessed during the selection process. ย Values - all IOM staff members must abide by and demonstrate these three values:
- Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.
- Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated. Core Competencies โ behavioural indicators (Level 1)
- Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.