Project Assistant (Operations)

Internal and external candidates will be considered for this vacancy. For the purposes of this vacancy, internal candidates are defined as staff members holding a regular, fixed-term or short-term graded or ungraded contract, including Junior Professional Officers (JPOs), staff on Special Leave Without Pay (SLWOP), and staff members on secondment/loan released by the Organization, unless otherwise specified in their contract. Staff members holding a regular, fixed-term or short-term graded contract will not retain their contract type if appointed to an ungraded position.
  Context

In close collaboration with national and local authorities and experienced Partners, through the HELIOS+ project IOM aims at promoting the integration of beneficiaries of international protection and temporary protection into the Greek society through activities for employability support, the provision of Greek language courses and vocational training, the support for independent living, including rental subsidies, activities promoting social cohesion and inclusion.

Under the overall supervision of the National Project Officer and the direct supervision of the Regional Coordinator (Crete), the successful candidate will have the following duties and responsibilities:

1. Oversee the assigned project team by ensuring smooth coordination and delivery of tasks assigned.
2. Ensure the accuracy and quality of messaging to beneficiaries contacting the project’s helpline, develop monitoring tools and organize the work of the helpline team members.
3. Perform general administrative tasks to support the project implementation in a timely and efficient manner, upon coordination with senior management and in full alignment with the Organization’s standard administrative procedures.
4. Develop the methodology and create tools, materials and standard operating procedures and oversee their implementation to ensure the applicability and monitoring of the project administrative procedures.
5. Support the coordination of flow of working documents and project deliverables in collaboration with Coordinators of project components.
6. Support senior management in the effective monitoring of the budget.
7. Prepare analysis and reports for the efficient use of resources.
8. Support senior management in the preparation of reports as required for budget preparations and audit.
9. Support the collection, verification, safekeeping, updating of data and Means of Verification, maintain and update the project archive.
10. Perform such other duties as may be assigned. Education
    • High school degree/certificate with three years of relevant work experience, or;
    • University degree in finance, management and business administration, public administration or any other related field from an accredited academic institution with minimum one year of work experience. 
    • Master’s degree in the above fields will be considered an advantage. Accredited Universities are those listed in the UNESCO World Higher Education Database. Experience
      • At least one year of previous work experience; 
      • Experience in working in a multi-cultural environment preferred.

        Skills

        • Possess adequate combination of knowledge, education, training experience and skills to perform essential functions of the position;
        • Computer literacy in standard software applications;
        • Strong work ethics and commitment to humanitarian principles;
        • Valid driver’s license with at least five years driving experience an advantage.Languages
          • Fluency in English and Greek (written and oral) is required. IOM’s official languages are English, French and Spanish.Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments. Required Competencies IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process. Values - all IOM staff members must abide by and demonstrate these three values:
          • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
        • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
      • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
    • Courage: Demonstrates willingness to take a stand on issues of importance.
11. Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.Core Competencies – behavioural indicators
12. Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.