Reference number: 202554
Job status: In-progress
Job category: Local Position
Duty station: Nairobi, Kenya
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CIFOR-ICRAF
The Center for International Forestry Research (CIFOR) and World Agroforestry (ICRAF) envision a more equitable world where trees in all landscapes, from drylands to the humid tropics, enhance the environment and well-being for all. CIFOR and ICRAF are non-profit science institutions that build and apply evidence to todayโs most pressing challenges, including energy insecurity and the climate and biodiversity crises. Over a combined total of 65 years, we have built vast knowledge on forests and trees outside of forests in agricultural landscapes (agroforestry). Using a multidisciplinary approach, we seek to improve lives and to protect and restore ecosystems. Our work focuses on innovative research, partnering for impact, and engaging with stakeholders on policies and practices to benefit people and the planet. Founded in 1993 and 1978, CIFOR and ICRAF are members of CGIAR, a global research partnership for a food secure future dedicated to reducing poverty, enhancing food and nutrition security, and improving natural resources. CIFOR-ICRAF is looking for a
Project Administrative Assistant โ BMI/BRS- CIMMYT
Overview To support Africa-based BMI and BRS program staff and projects. The successful candidate will provide broad administrative support across diverse areas, including workshop organization, staff onboarding, travel logistics, procurement, and payments, contributing to effective project and program management across the region.
Duties and responsibilities
Provide general administrative support to Africa-based BMI and BRS program staff and projects.Organize and lead BMI and BRS regional workshops and trainings, including basic budgets, advances, reimbursements, and logistics arrangements such as visa applications, invitation letters, accommodation, flight tickets, airport transfers, and venue selection. Work with the Program Admin Coordinator to organize international workshops/trainings.
Assist with onboarding new staff: support country moves, computer allocation, phone purchase, vehicle allocation, driving license acquisition, and help with accommodation and office setup.
Responsible for timely local payments and keeping simple account of payments/reimbursements, preparing travel reports and travel expenses for IRS Staff credit cards.
Managing the BMI/BRS infrastructure, including procurement of supplies, ensuring best practices on procurement guidelines.
Coordinate all communications with members of the organization, external stakeholders, and meeting follow-ups.
Provide monitoring support in all routine matters as requested by the Administrative Coordinator and in cases of absence, when required, to keep abreast of all commitments and tasks.
File correspondence, including incoming/outgoing correspondence, maintaining data, and ensuring proper records are maintain in good order.
Other support tasks as required: representing BMI and BRS in CIMMYT country/regional administrative meetings, taking minutes, maintain a staff travel.
Perform any other tasks and assignments related to as directed by Administrative Coordinator.
Requirements
Bachelorโs degree in business administration, Communications, or a related field.At least 3 โ 4years of experience as a program/project administrator assistant or a similar role, preferably in an international or non-profit organization setting.
Familiarity with ERP tools, Icertis, and ticketing systems
Strong troubleshooting and diagnostics skills
Understanding of business functions (HR, Finance, Procurement, Grants)
Excellent communication and interpersonal skills
Experience working in multicultural, multi-country contexts
Familiarity with Microsoft tools (Teams, SharePoint, Office 365).
High level of discretion and confidentiality.
Ability to work effectively in a multicultural team environment and under tight deadlines.
Ability to work independently and well within teams.
Education, knowledge and experience โข Bachelorโs degree in business administration, Communications, or a related field.
โข At least 3 โ 4years of experience as a program/project administrator assistant or a similar role, preferably in an international or non-profit organization setting.
โข Familiarity with ERP tools, Icertis, and ticketing systems
โข Strong troubleshooting and diagnostics skills
โข Understanding of business functions (HR, Finance, Procurement, Grants)
โข Excellent communication and interpersonal skills
โข Experience working in multicultural, multi-country contexts
โข Familiarity with Microsoft tools (Teams, SharePoint, Office 365).
โข High level of discretion and confidentiality.
โข Ability to work effectively in a multicultural team environment and under tight deadlines.
โข Ability to work independently and well within teams.
Terms and conditions โข This is a Locally Recruited Staff (LRS) position and on competitive remuneration in local currency, commensurate with skills and experience.
โข The appointment will be for two (2) years, including a six-month probationary period, with the possibility of extension contingent on performance, continued relevance of the position and available resources.
โข The duty station will be in Nairobi, Kenya.
Application process The application deadline is 06 Aug 2025
We will acknowledge all applications, but will contact only short-listed candidates.
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