Programme/Project Management Officer

Org. Setting and ReportingThis position is located in the Medical Support Section (MSS), Sourcing Support Service (SSS), Logistics Division (LD), Office of Supply Chain Management (OSCM), Department of Operational Support (DOS), at United Nations Headquarters (UNHQ). The Department of Operational Support was established to provide operational advisory services to operating entities across the Secretariat, including other departments, Offices Away from Headquarters, field missions, and regional commissions. The Office of Supply Chain Management includes the Office of the Assistant Secretary-General for Supply Chain Management, the Logistics Division, the Procurement Division, the Uniformed Capabilities Support Division, the Global Service Centre, the Aviation Safety Section, and the Enabling and Outreach Service. The Logistics Division performs a central role in the implementation of end-to-end supply chain management across the United Nations operations. The Division provides direction and advice on logistical matters, monitors and assesses the delivery of strategic transportation and support services and directs the delivery of transportation and specialist support services in the functional areas of air transport, ground transport, engineering, medical and supply, inclusive of fuel, rations and general supplies and security equipment. The Project “Optimize and Standardize the Chain of Survival Lifesaving Medical Modules Composition, Deployed in Support of United Nations (UN) Field Operations to Enhance UN Peacekeeping Supply Chain Operations System Wide” is developed under the UN Peace and Security Sub-Fund of the United Nations Peace and Development Trust Fund (UNPDF). The project aims to optimize and standardize the medical capabilities deployed in UN field operations to enhance the quality of medical support delivered during emergencies. More specifically, the project aims to establish a unified understanding of the requirements for deploying lifesaving medical capabilities across UN operations via standardizing the composition of the lifesaving medical modules, to enhance interoperability among humanitarian stakeholders and systems while simultaneously building capacity through targeted training, to ensure consistent high quality medical care in the field, promote interagency collaboration and operational coherence, and ultimately improve peacekeeper survival rates and resource utilization. The incumbent will report to the Chief of the Medical Support Section. ResponsibilitiesWithin limits of delegated authority, the Programme/Project Officer will be responsible for the following duties: • Takes the lead in the implementation and evaluation of assigned programmes/projects for the Medical Support Section, etc.; monitors and analyzes programme/project development and implementation; reviews relevant documents and reports; identifies problems and issues to be addressed and proposes corrective actions; liaises with relevant parties; identifies and tracks follow-up actions. • Researches, analyzes and presents information for use in consulting assignments, collaborates with technical experts and UN field missions, by planning and facilitating workshops and other interactive activities to eventually recommend a detailed composition for the lifesaving medical modules, including technical specifications for medical equipment if/as required, and develop relevant online training. • Researches, analyzes and presents information to propose the inclusion of the lifesaving medical modules under the specific composition to the UN Strategic Deployment Stock (SDS). • Undertakes survey initiatives; designs data collection tools; reviews, analyzes and interprets responses, identifies problems/issues, develops and recommends mitigating measures and prepares conclusions. • Develops a communication strategy and publicizes the recommended lists of items as UN best practices in consultation with appropriate technical experts and relevant UNHQ departments. • Coordinates and supervises the work to develop comprehensive training to be made available to the broader UN system, Member States and interested stakeholders. • Undertakes outreach activities; conducts training workshops, seminars, etc. if/as needed; prepares presentations on related topics/activities. • Ensures donor visibility throughout all project activities. • Prepares bi-annual, annual and/or other ad-hoc progress reports/updates to the Peace and Security Management Team for monitoring purposes as stipulated in the agreement document. Prepares various written outputs, e.g., draft background papers, analysis, sections of reports and studies, inputs to publications, etc. Prepares the final report detailing outputs, achievements and constraints with regards to the utilization of the UNPDF contribution as well as an end-of-cycle evaluation report. • Outsources a project evaluation service as required by the project. • Provides substantive support to consultative and other meetings, conferences, etc., including proposing agenda topics, identifying participants, preparation of documents and presentations, etc. • Coordinates activities related to budget and funding (project preparation and submissions, progress reports, financial statements, etc.) and prepares related documents/reports (pledging, work programme budget, etc.). • Performs other duties as required to efficiently deliver the project defined outputs. Competencies• Professionalism: Knowledge and understanding of theories, concepts and approaches relevant to emergency medical response preparedness. Ability to identify issues, analyze and participate in the resolution of issues/problems. Ability to conduct data collection using various methods. Conceptual, analytical, and evaluative skills to conduct independent research and analysis, including familiarity with and the use of various research sources, including electronic sources on the internet, intranet and other databases. Ability to apply judgment in the context of the assigned project, plan own work and manage conflicting priorities. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. • Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. • Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client. EducationAdvanced university degree (Master’s degree or equivalent degree) in health management, medical science or health-related supply chain field or related field is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree. Job - Specific QualificationCertification in Project/Programme Management methodology by an accredited body (e.g., PMP, PGMP, PRINCE 2 Foundation Project Management certification or practitioner level) or equivalent is desirable. Work Experience• A minimum of five years of progressively responsible experience in project or programme management in health care, health supply chain, health administration or related area is required. • A minimum of two years of experience in the management of health/medical projects or related area is required. • Experience in developing health training materials is desirable. • Experience in the utilization and/or development and management of systems relevant to emergency medical response is desirable. • Experience working and coordinating with diverse stakeholders, member states, staff, and other client groups is desirable. • Experience in data analytics and statistics in health services and/or supply chain operations is desirable. • Experience working in or in support of a United Nations common system field presence (inclusive of peacekeeping operations, special political missions, agencies, funds and programmes), or other similar international organization is desirable. LanguagesEnglish and French are the working languages of the United Nations Secretariat. For this job opening, English is required. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details).