Hardship LevelH (no hardship)
Family TypeFamily
Family TypeFamily
Residential location (if applicable)
GradeGS6
Staff Member / Affiliate TypeGeneral Service
ReasonRegular > Regular Assignment
Remote work acceptedNo
Target Start Date2023-06-01
Job Posting End DateJune 9, 2023
Standard Job DescriptionProgramme Associate Organizational Setting and Work Relationships The Programme Associate would normally receive guidance from more senior programme staff in the operation/bureau/division. S/he may receive indirect guidance from other sections and units relevant to the country/region programme(s). UNHCR Manual, Operations Plans, UN and UNHCR financial/budgetary rules and regulations will guide the work of the Programme Associate. S/he is expected to stay abreast of the challenges posed by the operational context, the UN and humanitarian reform and institutional developments. The incumbent is expected to have contacts within the organization and outside the duty station, as well as with partners and other stakeholders to collect information, monitor programme activities and implement administrative requirements. The incumbent will have to establish good working relationships with their peers at country level to facilitate the collection of information and other programme management related activities. The incumbent is expected to work in line with the multi-functional team (MFT) approach as defined within the Program Manual, ensuring the participation of relevant stakeholders in all phases of the Program Management Cycle. All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity. Duties - Support the assessment and analysis of the needs of persons of concern in the country/region in a participatory manner and using an Age, Gender and Diversity (AGD) perspective as basis for planning. - Assist in managing the development of a broad network of partners, good coordination practices and the development of partner capacities related to programme management if applicable. - Assist in organizing and documenting the selection of partners in accordance with the policy on selection and retention of partners, ensuring due diligence to meet the requirements of projects. - Provide support to the field with technical advice to ensure partnership agreements are established in a timely manner, regularly monitored and reported on in compliance with established guidelines and procedures included in the framework for implementing with partners. - Support the implementation and performance of partnership agreements through field visits and appropriate physical monitoring if applicable, reviewing performance and financial reports. - Support the development and implementation of MFT monitoring plans for activities implemented through partnerships and those under direct implementation in line with Programme Manual and programming instructions. - Contribute to the review and analysis of operations plans, mid-year and year-end reports of the different UNHCR offices, ensuring quality assurance and compliance with established policies, guidelines, procedures and standards. Generate and maintain records of implementation rate (performance progress and expenditures) on a regular basis. - Follow up on any change in regards to alignment of results chain, verifying indicators, budget, prioritization, apportioning needed to measure programme performance, trends and target interventions, contributing to soundness of Operations Plan and enhancement of data quality. - Follow up with UNHCR offices the compliance with issuance of audit certificates for partners in line with the Policy on Risk-Based Project Audits. - Provide support to the field through technical advice and training on resource allocation processes and other programmatic issues. - Use UNHCR¿s corporate tools (e.g. Focus Client, Global Focus Insight and FOCUS Reader, MSRP) for core activities related to planning, budgeting, implementation and reporting, generating data for evidence-based programmatic decisions and analysis. - Support UNHCRs programming of community of practice and continuously contributing to improvements of programming tools and processes. - Perform other duties as required Minimum Qualifications Education & Professional Work Experience Years of Experience / Degree Level For G6 - 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher Field(s) of Education n/a Certificates and/or Licenses not specified Relevant Job Experience Essential Demonstrated experience in programme management, Operation Management Cycle and related processes. Knowledge of Results Based-Management. Computer skills (in MS office) including advanced Excel skills (pivot tables, data management, etc.) Desirable Completion of UNHCR Learning Programmes or specific training relevant to function of the position including Programme Management ¿ Level 1. E-tutoring of PM1, Framework for Implementing with Partners Learning Programme. Experience in programme management training and capacity building activities. Functional Skills *IT-Computer Literacy PG-Programme Management (programme cycles and reporting standards) PG-Results-Based Management DM-Database Management PG-Programme Analysis PG-Development and monitoring of programme assessments and surveys (Functional Skills marked with an asterisk* are essential) Language Requirements For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English. For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language. For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English. All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power. As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise. This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Desired Candidate Profile Candidates must demonstrated experience in programme management, Operation Management Cycle and related processes. Knowledge of Results Based-Management. Computer skills (in MS office) including advanced Excel skills (pivot tables, data management, etc.). The skill set are essential for this jo opening and will be considered an asset.
Required languages (expected Overall ability is at least B2 level): English
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Desired languages
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Operational context
Occupational Safety and Health Considerations:
To view occupational safety and health considerations for this duty station, please visit this link:
https://wwwnc.cdc.gov/travel
Nature of Position:
Beyond the duties described in the standard job description, the specific operational context requires the Programme Associate to perform other duties, in close collaboration with the Admin Associate, as outlined below: - Assist with the payment of expenses. - Perform budget requisitions and purchase orders as needed for the component of budget under Programme monitoring. - Assist in the preparation of office budgets applicable to admin and staff costs, and in maintaining necessary budgetary control records ensuring that the disbursements are in line with administrative rules and within the approved budget. - Advise staff in the office on administrative and financial rules and regulations to ensure compliance with UNHCR rules and procedures. - Support the daily operations of the office and facilities, including procurement of office supplies and equipment as required. - Draft correspondence and reports, as required, on general administrative or specialized tasks which may be of a confidential nature within the assigned area of responsibility; Type correspondence, documents, and reports, some of which may be highly confidential. - Act as Security Focal Point, attending to all security related tasks and meetings, and not limited to the Security Management Team in Malta. - Gathering and maintaining security lists (staff lists, incident lists, reports) for all UNHCR Malta CO personnel and assets and assisting with any security concerns as they arise. - Assist with monitoring of visitors and office phone duties, during office hours. - This position reports to the Representative
Living and Working Conditions:
Malta's rich history, beautiful coastlines, and sunny skies contribute to a strong tourism industry, which is an important source of income for numerous people. Maltese cuisine is heavily influenced by neighbouring Italy, so one can imagine a mixture of Mediterranean style pizza and pasta. A passion for fishing is a vital part of Maltese culture, so a variety of fresh fish will always be on the menu throughout the year. Today, 98% of the population is Catholic. Religion still plays an important role in daily life in Malta. There are 365 churches on the islands, one for each day of the year. Historically Malta used to be cheaper than other central EU countries, this situation is changing rapidly as the costs of housing and living keep rising. Living standards in Malta are good and compare well with those of European States. Real Estate: The rental market has seen an increase in both supply and demand in recent years and is expected to continue to grow. The type of property and its location, standard of furnishings and finishing, and duration of tenancy all affect the price of your rental property. Most often, properties are rented fully furnished, including appliances while utility expenses, such as electricity and internet, for long term tenancies are paid for separately by the lessee on a consumption basis. Malta is a H Duty Station with a 5 years SAL. Malta is a safe country, however travellers are urged to practice common-sense personal security precautions that are part of everyday life, particularly when spending time in areas frequented by tourists. Visitors should always lock their car when parking and should not leave luggage and valuables visible inside parked vehicles. TRIP and security clearance is to be obtained 7 days in advance. In Malta, driving is on the left. Taxi services from the Malta International Airport to all locations in Malta are based on a fixed tariff. Taxi phone Apps such as Bolt and eCabs, are highly recommended. Local buses: a one-way ticket is ‚¬2 and it is valid for unlimited rides for two hours. Primary and secondary State schools are found in all the main regions of Malta. Demand for faith-based and private schools is high. Entry into faith-based schools is by ballot, and requires early booking, sometimes a few months or years in advance. The country has a wide selection of private clinics and a public healthcare system which is free for its residents.
Additional Qualifications
SkillsAD-Supply requisition and purchase order administration, PG-RBM tools (theory of change, results frameworks), SC-UN/UNHCR Procurement Rules and Procedures
Education
CertificationsProgramme Management - Other
Work ExperienceAnnual Budget OL in Operation/Office, Number of Persons of Concern Served, Number of Workforce in Operation/Work Setting, Workforce to Supervise, Working with Persons of Concern: Asylum Seekers, Working with Persons of Concern: Refugees, Working with Persons of Concern: Stateless
CompetenciesAccountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Empowering & building trust, Managing resource, Organizational awareness, Planning & organizing, Stakeholder management, Teamwork & collaboration
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Additional Information
Functional clearanceThis position doesn't require a functional clearance